administrative assistant

Massage Life Rabbit Hill; Edmonton; On-site; CAD 40,000 - 60,000; Full time

Job summary

An established industry player is seeking a dynamic Administrative Coordinator to manage office operations and support staff. This role involves coordinating seminars and conferences, implementing policies, and ensuring efficient office procedures. The ideal candidate will have strong organizational skills, experience in customer service, and proficiency in MS Office applications. Join a vibrant team where your contributions will enhance workplace efficiency and employee satisfaction. If you thrive in a fast-paced environment and enjoy multitasking, this opportunity is perfect for you.

Qualifications

• 1-2 years of experience in administrative roles.
• Strong organizational and communication skills required.

Responsibilities

• Coordinate seminars and conferences, establishing policies and procedures.
• Maintain filing systems and provide customer service.
• Oversee report preparation and manage office supplies.

Skills

Customer Service

Communication Skills

Organizational Skills

Basic Bookkeeping

Education

Secondary School Graduation Certificate

Tools

MS Excel

MS Word

MS Office

Email

Job description

• Education : Secondary (high) school graduation certificate
• Experience : 1 year to less than 2 years

Budgetary responsibility

• 500,001 - $1,500,000

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Compile data, statistics and other information
• Oversee the preparation of reports
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Liaise with management, union officials and HR consultants
• Organize staff consultation and grievance procedures
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Provide customer service
• Maintain and manage digital database
• Perform basic bookkeeping tasks

Supervision

• 3-4 people

Computer and technology knowledge

• MS Excel
• MS Word
• MS Office
• Electronic mail

Area of specialization

• Reports and records
• Statistics
• Facility management

Transportation / travel information

• Public transportation is available

Work conditions and physical capabilities