Administrative Assistant

RTX; Eastern Ontario; On-site; CAD 44,000 - 80,000; Full time

Benefits offered by this job

Medical and dental coverage

Disability benefits

Retirement savings program

RTX Employee Scholar Program

Job summary

Raytheon Canada is seeking an organized Administrative Assistant for our Renfrew location to provide comprehensive admin support onsite. You will manage calendars, prepare documents, coordinate travel, and ensure compliance with corporate processes.

The role requires strong communication, multitasking, and independent work capability, with a focus on accuracy and efficiency in a fast-paced environment. A valid driver’s license and security clearance are preferred, with accommodations available

Qualifications

• Post-secondary education in office administration or equivalent
• Minimum of 2 years of office administration experience in a professional setting
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with CONCUR would be an asset
• Ability to work independently with minimum supervision
• Exceptional interpersonal skills with a proven ability to interact effectively with a diverse range of individuals
• Excellent verbal and written communication skills
• Strong organizational skills with the ability to handle various tasks concurrently
• Possession of a valid driver’s license
• Knowledge of Environmental Health and Safety programs would be an asset
• Must pass a criminal background check and obtain Government of Canada security clearance

Responsibilities

• Provide direct administrative support to program/warehouse management and others as assigned.
• Oversee calendars, daily schedules, and emails to optimize time management and prioritize tasks effectively.
• Create and edit documents, reports, presentations, letters and meeting minutes as directed.
• Order and manage general office supplies, ensuring necessary approvals and compliance with corporate processes.
• Manage boardroom bookings, prepare meeting spaces, arrange catering as required, and ensure boardrooms are returned to an orderly condition.
• Distribute and process internal and external correspondence/mail.
• Perform general administrative tasks including photocopying, document filing, and data entry into various systems.
• Coordinate employee travel in compliance with corporate travel policies and assist with the preparation of associated expense report and reporting requirements.
• Prepare expense reports for staff following corporate processes.
• Maintain and update global contact lists and various administrative documents, and support the digitalization of records.
• Assist with Environmental, Health and Safety (EH&S) activities, including managing Safety Data Sheets (SDSs), conducting/supporting facility inspections, and coordinator training requirements.
• Complete pick-ups and deliveries using company vehicle and handle company vehicle-related responsibilities including coordinating vehicle maintenance and registration.
• Process base visitor requests and adhere to corporate security requirements such as visitor screening and issuing visitor badges.
• Serve as the primary point of coordination between the landlord, contracted trades, and the internal facilities and operation teams.
• Perform receptionist responsibilities and other duties as assigned.

Skills

Microsoft Office Suite

Independent work

Interpersonal skills

Verbal and written communication

Driver's license

Security clearance readiness

Education

Office administration education

Tools

CONCUR

Job description

Location: CA-ON-RENFREW-114 ~ 1 Innovation Dr ~ INNOVATION Position

Country: Canada

At Raytheon Canada, we are committed to both our customers and employees. Our division provides Mission Support, servicing the defence, security and aerospace sectors with a broad range of high technology products and services. You will be part of a valuable team that allows you to be challenged and offers unique opportunities, working on projects that are making a positive impact on our world.

Administrative Assistant

We are looking for a highly organized and proactive Administrative Assistant to join our team at our Renfrew location. In this onsite role, you will play a key part in ensuring seamless administrative and organizational support. The ideal candidate will demonstrate exceptional organizational skills, professionalism, and the ability to manage multiple priorities.

Responsibilities

• Provide direct administrative support to program/warehouse management and others as assigned.
• Oversee calendars, daily schedules, and emails to optimize time management and prioritize tasks effectively.
• Create and edit documents, reports, presentations, letters and meeting minutes as directed.
• Order and manage general office supplies, ensuring necessary approvals and compliance with corporate processes.
• Manage boardroom bookings, prepare meeting spaces, arrange catering as required, and ensure boardrooms are returned to an orderly condition.
• Distribute and process internal and external correspondence/mail.
• Perform general administrative tasks including photocopying, document filing, and data entry into various systems.
• Coordinate employee travel in compliance with corporate travel policies and assist with the preparation of associated expense report and reporting requirements.
• Prepare expense reports for staff following corporate processes.
• Maintain and update global contact lists and various administrative documents, and support the digitalization of records.
• Assist with Environmental, Health and Safety (EH&S) activities, including managing Safety Data Sheets (SDSs), conducting/supporting facility inspections, and coordinator training requirements.
• Complete pick-ups and deliveries using company vehicle and handle company vehicle-related responsibilities including coordinating vehicle maintenance and registration.
• Process base visitor requests and adhere to corporate security requirements such as visitor screening and issuing visitor badges.
• Serve as the primary point of coordination between the landlord, contracted trades, and the internal facilities and operation teams.
• Perform receptionist responsibilities and other duties as assigned.

Requirements

• Must have some post-secondary education in office administration or equivalent prior work experience.
• Minimum of 2 years of office administration experience in a professional setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with CONCUR would be an asset.
• Ability to work independently with minimum supervision.
• Exceptional interpersonal skills with a proven ability to interact effectively with a diverse range of individuals.
• Excellent verbal and written communication skills.
• Strong organizational skills with the ability to handle various tasks concurrently.
• Possession of a valid driver’s license.
• Knowledge of Environmental Health and Safety programs would be an asset.
• The successful candidate will be required to complete a criminal background check and obtain/maintain a Government of Canada security clearance and any applicable clearances with respect to the handling and transfer of controlled goods.

Raytheon Canada adheres to the principles of equal employment and welcome applications from all qualified persons.

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, Raytheon Canada will provide accommodations throughout the recruitment, selection, and/or assessment process to any applicants with disabilities. If you require disability-related accommodations, please contact Human Resources.

All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.

The salary range for this role is 44,000 CAD - 80,000 CAD. The salary range provided is a good faith estimate representative of all experience levels.

RTX considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate’s work experience, location, education/training, and key skills.

Benefits

• medical and dental coverage
• disability benefits
• a retirement savings program
• tuition assistance through RTX’s Employee Scholar Program
• Eligibility for specific benefits is based on factors such as position level, employment type (e.g., temporary or permanent), and business unit, and will be discussed during the hiring process.
• Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether it is covered by a collective-bargaining agreement.
• Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and/or the company’s performance.

Company Overview

RTX is an aerospace and defense company that provides advanced systems and services for commercial, military and government customers worldwide.

It comprises three industry-leading businesses – Collins Aerospace, Pratt & Whitney, and Raytheon.

Its 195,000 employees enable the company to operate at the edge of known science as they imagine and deliver solutions that push the boundaries in quantum physics, electric propulsion, directed energy, hypersonics, avionics and cybersecurity.

The company, formed in 2020 through the combination of Raytheon Company and the United Technologies Corporation aerospace businesses, is headquartered in Arlington, Virginia.