Administrative Assistant

The Job Resource Centre; Canmore; On-site; CAD 42,000 - 52,000; Full time

Job summary

The Job Resource Centre is seeking a friendly, organized administrator to support two schools. You will be the first point of contact for students, staff, parents and the public, handling in person, phone, and email inquiries with confidentiality and professionalism.

Responsibilities include maintaining student information in PowerSchool, registering students for Diploma Exams, processing purchase orders and invoices, managing accounts receivable, preparing reports, newsletters, and site

Qualifications

• Outstanding organization, prioritizing, time management and multitasking skills.
• Professionalism in dealing with the public and confidentiality.
• Experience with PowerSchool or similar student information system.

Responsibilities

• Be the first point of contact for students, staff, parents, and the public – in person, on the telephone and via school email.
• Assist with students' physical, emotional and technology needs (signing in/out computers, password changes, MyPass).
• Maintain and update student information using PowerSchool software (enter data and generate reports).
• Register students for Diploma Exams and manage Diploma Exam results.
• Prepare and process purchase orders and accounts payable invoices.
• Accounts receivable invoicing and collection of school or program fees.
• Maintain school financial accounts.
• Typing reports and correspondence for school administration.
• Preparing information booklets, newsletters, website maintenance, and other communication.
• Managing attendance records, sending out attendance letters and emails monthly.
• Other duties as assigned by the Principal.

Skills

Organization

Time management

Prioritization

Multitasking

Professionalism

Confidentiality

Communication

Tools

PowerSchool

Job description

Responsibilities and Work Site:

We are seeking a friendly, approachable person with outstanding organization,prioritizing, time management, and multitasking skills in a fast-paced environment. A high level of professionalism indealing with the public and matters of confidentiality is expected. The position will be shared between the two schoolsindicated.

Duties include:

• First point of contact for students, staff, parents, and the public – in person, on the telephone and via school email.
• First point of contact for students’ physical, emotional and technology needs (signing in and out computers, managing password changes and supporting access to MyPass).
• Maintaining and updating student information using PowerSchool software (collecting and processing student information, entering data, creating and printing reports).
• Registering students for Diploma Exams and managing Diploma Exam results.
• Prepare and process purchase orders and accounts payable invoices.
• Accounts receivable invoicing and collection of any school or program fees.
• Maintaining school financial accounts.
• Typing reports and correspondence for school administration.
• Preparing information booklets, newsletters, website maintenance, and other communication.
• Managing attendance records, sending out attendance letters and emails monthly.
• Other duties as assigned by the Principal.

Please provide both phone numbers and email addresses for references. A Criminal Record Check/Vulnerable Sector Check (current within 3 months) will be required before the successful candidate may start in this position.

Attention: Ms. Debbie McKibbin, Superintendent of Schools