Administrative Assistant

ICES: Data, Discovery, Better Health; Calgary; On-site; CAD 28,000 - 39,000; Full time

Job summary

Pro Property Services in Calgary is seeking an Administrative Assistant for a permanent full-time role. You will report to the Office Manager and provide administrative support to managers and staff, manage daily office needs, and handle general administrative duties.

Key tasks include data entry, invoicing, filing, PPE restocking, call/e-mail handling, and creating reports. Pro Property Services emphasizes customer service, team collaboration, and contributing to brand-building events in the

Qualifications

• High School Diploma or GED is required.
• Post-secondary education in Administration, Business, Human Resources, or related field OR equivalent experience.
• Minimum 2–3 years of administrative assistant experience, preferably in commercial property lawn maintenance or similar industry.
• Competent with computers and various software applications.
• Intermediate proficiency with Microsoft Office (Outlook, Cloud, Excel, Word, PowerPoint).
• Photoshop experience is an asset, but not necessary if you're willing to learn, but must have intermediate technical ability.
• Excellent written and verbal English skills necessary to keep up with a fast-paced environment.

Responsibilities

• Accurate data entry and invoicing.
• Collecting, organizing, and filing documentation.
• Tracking, auditing, and restocking PPE.
• Directing calls and emails.
• Answer calls and emails while providing exceptional customer service reflective of the organization.
• Creating maps via Adobe Photoshop.
• Receiving documents and preparing documents and reports.
• Provide administrative support to managers and employees.
• Prepares professional correspondence for internal and external parties and customers.
• Coordinating events for PPS that are aimed at building the Company’s brand and reputation in the Calgary metro business community.

Skills

Data entry

Attention to detail

Communication

Team collaboration

Initiative

Time management

Education

High School Diploma or GED

Post-secondary in Admin/Business/HR (or equivalent)

Tools

Microsoft Office

Outlook

Excel

Word

PowerPoint

Photoshop (asset)

Job description

The Opportunity

We are looking to hire an Administrative Assistant on a Permanent Full-time basis. Reporting to the Office Manager, the Administrative Assistant will be accountable for various administrative and clerical responsibilities including providing administrative support to managers and employees, assisting with daily office needs, and managing the company’s general administrative function.

Some key responsibilities include:

• Accurate data entry and invoicing
• Collecting, organizing, and filing documentation
• Tracking, auditing, and restocking PPE
• Directing calls and emails
• Answer calls and emails while providing exceptional customer service reflective of the organization.
• Creating maps via Adobe Photoshop
• Receiving documents and preparing documents and reports
• Provide administrative support to managers and employees
• Prepares professional correspondence for internal and external parties and customers.
• Coordinating events for PPS that are aimed at building the Company’s brand and reputation in the Calgary metro business community.

Who You Are

You naturally have an administrative mindset and thoroughly enjoy supporting office staff. You just love keeping things tracked and organized. Spreadsheets and data entry excite you and you have a proven track record of high accuracy. You receive instructions, write them down, get any necessary clarification, and follow the instructions until your task or project is complete. You can prioritize. You are confident to ask questions if something is not clear to you. You are someone with excellent attention to detail and can focus for long periods of time. Because you're a quick learner, before long you will get into the flow of things. Taking initiative and being action-oriented is part of your DNA, and your positive attitude will help you succeed in your position. You achieve results and understand us by being a great communicator and team player. You and your references consider your administrative abilities to be excellent. You must be willing and able to work 30-40 hours a week. We are a busy and high-traffic office. It is important that you can focus despite interruptions and enjoy a fast pace at times.

You MUST possess the following education, experience, and skills

• High School Diploma or GED is required.
• Post-secondary education specializing in Administration, Business, Human Resources, or a related field OR equivalent workplace experience.
• Minimum 2-3 years of administrative assistant experience, preferably in commercial property lawn maintenance and snow removal OR a similar industry.
• Must be competent with computers and various software applications.
• Intermediate level proficiency with Microsoft Office (Outlook, Cloud, Excel, Word, PowerPoint).
• Photoshop experience is an asset, but not necessary if you're willing to learn, but must have an intermediate technical ability.
• Excellent written and verbal English skills necessary to keep up with fast-paced environment.

Who We Are

Pro Property Services is locally owned and operated in Calgary and are proudly turning our customer's dreams of owning an appealing property into a reality. We believe in effective and thorough training of staff to give them the tools to be the best they can be. Pro Property completes full property maintenance at various townhome and condo complexes, commercial, industrial, and retail shopping centers throughout Calgary and surrounding areas.

Our focus is on the Customer approach. We work to Be the Best. This means our sites are the safest, our team is the most professional, we do the best job with quality workmanship, and we look the most professional. In all aspects, we give 100% in everything we do. We believe that pride and excellence start at the top with our management. We hire and train competent staff that take pride in their work valuing excellence, safety, and quality workmanship.

Rate of Pay

Hourly rate is commensurate with experience and training.

Start Date

We would like to hire right away. However, we do dream of a person with all (or most) of the qualifications listed above.

Location

Office Location is at 28th Street NE Calgary

We are committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified individuals.