Administrative Assistant

Aplin; Calgary; On-site; CAD 25,000 - 36,000; Full time

Job summary

Aplin is seeking a reliable, organized Administrative Assistant for a 1-month temporary contract in Calgary, Alberta. The role supports daily office operations and customer service in a fast-paced environment, handling clerical tasks, scheduling, and document processing.

Ideal candidates will have experience in administrative roles, strong computer skills with Microsoft Office, excellent communication, and the ability to multitask and work independently or with a team.

Qualifications

• Experience in administrative roles such as office clerk or receptionist.
• Strong phone etiquette and professional communication.
• Experience with invoice processing and data entry.
• Proficiency with Microsoft Office (Outlook, Word, Excel).

Responsibilities

• Answer phone calls and direct inquiries.
• Process invoices and perform data entry.
• Coordinate appointments and scheduling.
• Prepare emails and general correspondence.
• Maintain filing systems (electronic and physical).
• Restock office supplies and manage clerical tasks.
• Provide general administrative support to staff.
• Perform additional duties as assigned.

Skills

Administrative support

Customer service

Data entry

Phone etiquette

Microsoft Office

Organizational skills

Multitasking

Time management

Independent worker

Team collaboration

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Aplin is seeking a reliable, organized, and detail-oriented Administrative Assistant for a 1-month temporary contract opportunity.

This position is ideal for someone with strong administrative and customer service skills who enjoys supporting daily office operations and keeping things running smoothly. The successful candidate will assist with a variety of clerical and administrative duties, including answering phones, processing invoices, scheduling, filing, and general office support.

What You’ll Do

• Answer incoming phone calls, respond to inquiries, and direct calls appropriately.
• Assist with invoice processing, data entry, and basic administrative documentation.
• Coordinate appointments, meetings, and scheduling requests.
• Prepare, send, and respond to emails and general correspondence.
• Maintain organized electronic and physical filing systems.
• Complete photocopying, scanning, printing, and other clerical tasks.
• Monitor, organize, and restock office supplies as needed.
• Provide general administrative support to staff and assist with day-to-day office operations.
• Perform additional administrative duties as assigned.

What You Bring

• Previous experience in an administrative assistant, office clerk, receptionist, or similar role.
• Strong telephone etiquette and professional communication skills.
• Experience with basic invoice processing and data entry.
• Proficiency in Microsoft Office, particularly Outlook, Word, and Excel.
• Strong organizational skills and attention to detail.
• Ability to multitask, prioritize responsibilities, and work efficiently.
• Friendly, professional, and helpful approach to customer service.
• Dependable, adaptable, and comfortable working independently or as part of a team.
• Ability to learn new processes quickly and contribute with minimal supervision.
• Availability to commit to a 1-month temporary assignment.

At Aplin — together with our brands CompuStaff, Impact Recruitment, and Vantix Systems — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers. Accommodation is available upon request throughout all stages of the recruitment process.