Administrative Assistant

Infinity Health; Calgary; On-site; CAD 60,000 - 80,000; Full time

Job summary

Infinity Health is seeking a dedicated Administrative Assistant to support their healthcare team in Calgary. The successful candidate will manage communications, assist with billing, and maintain organization within the office, contributing to a mission-driven organization that values collaboration and respect for Indigenous communities.

Qualifications

• 3-5 years of administrative experience, including billing and office management.
• Strong verbal communication and phone etiquette.
• Experience in healthcare administration is an asset.

Responsibilities

• Managing incoming and outgoing faxes and communication.
• Preparing Clinical Record Requests and Statements of Account.
• Supporting healthcare practitioners and the Billing Department.

Skills

Communication

Interpersonal Skills

Organization

Adaptability

Education

Post secondary education in Administrative, Business, Finance

Tools

Microsoft Office

QuickBooks

Job description

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Pay: Competitive, above-market compensation to be negotiated

Schedule: Monday-Friday

Work Location: Royal Vista Place

Infinity Health is seeking a dedicated and organized Administrative Assistant to join our growing team in Calgary, Alberta. If you're passionate about providing exceptional support and want to be part of a dynamic and client-centered healthcare team, we want to hear from you!

ABOUT OUR TEAM AND CLINIC

Infinity Health - A Division of the Chiniki Group of Companies

Infinity Health is Canada's largest First Nations-owned provider of rehabilitation services, proudly supporting communities across British Columbia, Alberta and Ontario. Founded in 2009, our mission is to deliver best-practice, community-centered healthcare, especially for populations that have historically faced barriers to access.

Our multidisciplinary team provides personalized, culturally informed care, bringing essential health services to underserved and remote communities. As a majority-owned company of the Chiniki Group of Companies, Infinity Health advanced access to care and supports reconciliation through a shared commitment to community, healing and self-determination.

Job Description - Admin Assistant

Infinity Health is seeking an experienced Admin Assistant to join our team in Calgary, Alberta. In this role, you'll play a key part in keeping our Calgary office running smoothly by providing administrative support to our healthcare team and ensuring an organized, efficient environment. We're looking for someone who's interested in a long-term opportunity with room for growth and development within a supportive workplace.

Role Responsibilities

• Managing all incoming and outgoing faxes
• Monitoring emails and mail, flagging urgent issues
• Answering and screening phone calls, prioritizng and responding appropriately
• Communicating with fee payers, including private-pay clients
• Preparing Clinical Record Requests and Statements of Account
• Supporting our team of healthcare practitioners and the Billing Department
• Following up on outstanding accounts receivable
• Adding, updating, scanning, and uploading client files to our system
• Order and maintain office supplies

Qualifications

• Post secondary education in Administrative, Business, Finance or equivalent experience
• 3-5 years of administrative experience, including billing and office management
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Experience with accounting software such as QuickBooks (or similar)
• Strong verbal communication and phone etiquette
• Excellent interpersonal skills, with a focus on professionalism and respect
• Highly organized, adaptable, and solution-focused in a fast-paced environment
• Access to a reliable vehicle
• Based in Calgary, Alberta
• Previous experience in healthcare administration or accounting related roles is an asset
• Do you have previous experience in administration or accounting related roles?

Why Join Us?

At Infinity Health, we are more than just a workplace, we are a community. We believe in fostering a culture of collaboration, continuous learning, and respect for Indigenous values and traditions. By joining our team, you will be part of a mission-driven organization committed to excellence in care, the spirit of reconciliation, and making a real difference in the lives of our clients.

If you're ready to take the next steps in your career with a dynamic, growth-oriented company, we would love to hear from you!

We are an equal opportunity employer

At Infinity Health, we are committed to creating a workplace that is inclusive, respectful and equitable for all. As Canada's largest First Nations-owned provider of rehabilitation services, we recognize the strength that diversity brings to our team and to the communities we serve.

We are proud to be an equal opportunity employer and welcome applications from all qualified individuals, including Indigenous Peoples, visible minorities, persons with disabilities, members of 2SLGBTQIA+ communities and newcomers to Canada.

Through our partnership with the Chiniki Group of Companies, we are dedicated to advancing reconciliation and reflecting the diversity of the communities we serve across British Columbia, Alberta and Ontario.

Land Acknowledgements

Alberta

We respectfully acknowledgment that the land on which we operate in Alberta is the traditional territory of many Indigenous Peoples, including the Treaty 7 Nations : the Siksika, Piikani, and Kainai of the Blackfoot Confederacy; the Tsuut’ina Nation; and the Îyâxe Nakoda Nations 9 ( Chiniki, Bearspaw, and Wesley). We also recognize the Métis Nation of Alberta, Region 3, whose footsteps have marked this territory for generations

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Office Administration and Administrative and Support Services

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