Administrative Assistant

Associated Engineering (ONT) Ltd; Calgary; Hybrid; CAD 45,000 - 65,000; Full time

Job summary

A leading company in the consulting engineering sector is offering an Administrative Assistant position at their Calgary office. The successful candidate will engage in various office support activities while promoting a flexible work environment. This role requires excellent communication and organizational skills, along with the ability to work independently. Opportunities for professional development and a supportive team culture are provided.

Benefits

Flexible work environment

Competitive salary and benefits

Fitness allowance

Company-matching pension program

Parental leave top-up program

Professional development program

Mentoring programs

Social Club activities

Qualifications

• Minimum 2 years of progressive administrative experience required.
• Ability to work independently with minimal supervision.
• Strong communication skills needed.

Responsibilities

• Prepare reports, project tender documents and proposals.
• Maintain project files in records management system.
• Provide administrative support to team members.

Skills

Communication

Organizational skills

Detail-oriented

Education

Post-Secondary Diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

SharePoint

InDesign

Job description

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Job Title

Administrative Assistant

Location

Calgary Office - Calgary, AB T3G 0B4 CA (Primary)

Category

Administration

Job Type

About Us

We are an employee-owned, Canadian company that is passionate about building communities that are vibrant, healthy, and resilient and support economic growth. Sustainability is part of every project we undertake, and how we operate our business. Focused locally, we offer uncompromising service to public and private sector clients across Canada.

We proudly have been recognized as one of Canada’s Best Managed Companies for 17 consecutive years and a Platinum Club member. This award recognizes our technical excellence, business performance, innovation, dedication to our staff, and involvement in the community. We have also been a Carbon Neutral Company since 2009 and have EcoAction initiatives across the company.

We know it takes dedicated, talented individuals working together to consistently deliver high-quality work and service to our clients. We achieve this by promoting collaboration, investing in our people, and fostering a culture that engages and inspires our people to be their best, maximize their potential, and think creatively while applying best practices. If you have what it takes, we want you to join us!

Job Description

We currently have an opening for an Administrative Assistant in our Calgary office. This position will involve a range of administrative and office support activities to facilitate the efficient operation of our Indigenous & Regional Infrastructure team. As the ideal candidate, you are an excellent communicator with effective organizational skills, and an exceptional work ethic. Your abilities will be strengthened through the variety of activities and projects with which you will be involved. This position will also provide you with autonomy as you will be required to complete tasks with minimal supervision.

What we offer:
• A flexible work environment that allows for a combination of working from home and in the office.
• Competitive salary and benefits, including a fitness allowance, company-matching pension program, and a parental leave top-up program.
• Ongoing support for your growth and development, including a formal Professional Development program, mentoring programs, training opportunities, professional designation support and a Young Professionals Group.
• An active Social Club that promotes social activities in and outside the office.
• An office that is walking distance from Crowfoot Train Station.

Your responsibilities will include:
• Preparing reports, project tender documents, specifications, proposals, and letters in accordance with our standards.
• Maintaining project files in our corporate records management database.
• Providing a variety of administrative assistance to team members.
• Assisting with various office and project related responsibilities, and general administrative duties as required.
• Supporting other members of our team.

Job Requirements

What you will bring:
• 2+ years of progressive administrative experience.
• Strong capabilities in Microsoft Word, Excel, PowerPoint, SharePoint, and other office software.
• Excellent oral and written communication skills.
• Highly detail oriented and accurate.
• Demonstrated ability to work independently with little supervision.
• Graphic design skills, including the use of InDesign, or other graphic design software, is an asset.
• Prior experience in the consulting engineering industry is an asset.

Education

Post-Secondary Diploma

AE is an Equal Opportunity Employer and encourages women, Aboriginal people, persons with disabilities, members of visible minorities, and members of the LGBTQ+ community to apply. For applicants with disabilities, accommodations are available upon request for candidates taking part in all aspects of the selection process. We are also committed to protecting the privacy of your personal information and as such, it will be used for recruitment and employment purposes only.