Junior Financial and Administrative Assistant (30023002)

Sodexo; Calgary; Hybrid; CAD 65,000 - 75,000; Full time

Job summary

A leading company is seeking a Junior Financial and Administration Assistant to join their Energy and Resources Division. This hybrid position involves supporting financial operations and management for the Facilities Management team while offering competitive compensation and extensive benefits from day one. With a strong focus on corporate responsibility and employee development, this is a fantastic opportunity for professional growth.

Benefits

Flexible work environment

Competitive compensation & great employee benefits

Training and development programs

Opportunities for growth

Qualifications

• 2-3 years’ related professional experience in financial or accounting role.
• Strong financial acumen, including operational and financial planning.
• Proficient in MS Office and excellent communication skills.

Responsibilities

• Support onsite Regional District Manager in managing accounting functions.
• Create and manage Purchase Orders and vendor invoices.
• Prepare financial performance data and track budgets.

Skills

Financial acumen

Communication

MS Office

Education

Administrative/Business or accounting education

Tools

Maximo

Job description

Company Description

Grow your career with a company that shares your passion! Our Energy and Resources Divisionhas an exciting new opportunity to join Sodexo as our next Junior Financial and Administration Assistant.This role is a hybrid role with some work from home, working from our Edmonton sites as well as some travel to our other Northern AB locations (10% travel).

Sodexo offers a competitive salary range $65,000.00 - $75,000.00. as well as Extended Benefits (Medical, Dental, Optical, Prescription Drug Plan) from day one of your new role. We also offer paid vacation and so much more!

At Sodexo, our purpose is to create a better everyday for everyone to build a better life for all. As the global leader in services that improve the Quality of Life, we operate in 55 countries, serving over 100 million consumers each day through our unique combination of On-Site Food and FM Services, Benefits & Rewards Services and Personal & Home Services.

Job Description

In your role, you will support the onsite Regional District Manager to support and manage over all accounting operational functions for our Facilities Management team. You will support the following duties:

Operational Responsibilities

• Create Purchase Orders from Building Operator requests – Maximo/P2P
• Send Purchase Orders to Vendors upon approval.
• Receipt Purchase Orders upon completion of work – Maximo/P2P
• Process vendor invoices via Fiori
• Maintain Budget tracking according to Purchasing activity
• Communicate with vendors regarding payments, PO’s, work performed, etc.
• Communicate with Operators regarding Work Order and Purchase Order activities.
• Maintain Maximo database to ensure Work Orders and Purchase Orders accurately reflect operational activities.
• Work with GM to determine budgets and performance against budget.
• Prepare and present financial performance data quarterly with client (Quarterly Business Review).
• Attend and participate in client meetings regarding financial contractual items.
• Prepare monthly invoicing package for client, adhere to approval process prior to submission to client AP.
• Monitor, track and process Special Project invoicing for client. This activity is done through a separate client PO and must be tracked separately from Operations. Invoices are created via UFS on an ad-hoc basis based on monthly Special Project Activities.
• Track and follow up on Client AR; ensure up-to-date and accurate.
• Track and update Sodexo budget and forecast for client account each month.

Qualifications

• 2-3 years’ related professional experience including experience in a financial or accounting role, admin support
• Administrative/Business or accounting education
• Business orientation, Strong financial acumen, including operational and financial planning
• Proficient MS Office (Word, Excel)
• Maximo is a strong asset
• Excellent communication (written, oral)

Additional Information

What MakesSodexoDifferent:

Working with Sodexo is more than a job; it’s a chance to be part of something greater because we believe our everyday actions have a big impact. Youbelongin a company that allows you toactwith purpose andthrivein your own way. In addition, we offer:

• Flexible work environment
• Competitive compensation & great employee benefits
• Training and development programs
• Countless opportunities for growth
• Corporate responsibility & sustainability
• An award-winning employer for Sustainability, Diversity & Inclusion, Corporate Social Responsibility, and much more. View Sodexo’s latest awardshere
• And so much more!

Sodexo is committed to Employment Equity and Diversity. We do not discriminate against any employee or applicant for employment because of national origin, race, religion, ethnic group, age, disability, gender, sexual preference, sexual or gender identity, status as a veteran or any other federal, provincial or local protected class.

We welcome and encourage applications from people with disabilities.Accommodation is available on request from candidates taking part in all aspects of the selection process.

Sodexo is committed to providing a safe and healthy working environment for our team members, customers, clients, contractors, business partners, guests, and members of the public with whom we regularly interact. We require that all new hires in hospitals, long term care facilities, and senior homes to be fully vaccinated against COVID-19 and may require any other new hires to be fully vaccinated based on the location and scope of their employment.

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