Administrative Assistant - Alberta Youth Employment Incentive

Mywaymaker; Calgary; Hybrid; CAD 40,000 - 50,000; Full time

Job summary

A leading administrative support firm in Calgary is looking for a motivated individual to manage client interactions and support immigration consultants. Responsibilities include client communication, organizing files, assisting with applications, and maintaining records. Ideal candidates have strong communication skills, proficiency in Microsoft Office, and knowledge of Canadian immigration processes. This role requires multitasking in a fast-paced environment.

Qualifications

• Previous experience in administrative support is an asset.
• Ability to handle confidential information with discretion.
• Familiarity with Canadian immigration processes is an advantage.

Responsibilities

• Greet and communicate with clients via phone, email, or in person.
• Prepare and organize client files accurately and completely.
• Assist immigration consultants with completing applications.
• Track deadlines and follow up on outstanding documents.
• Maintain an organized filing system for client records.
• Draft letters and forms under guidance.
• Support other administrative tasks as needed.

Skills

Strong organizational skills

Excellent written communication

Excellent verbal communication

Multitasking skills

Creativity in writing

Tools

Microsoft Office Suite

Document management systems

Job description

Greet and communicate with clients via phone, email, or in person, responding to inquiries and scheduling appointments.

Prepare and organize client files, ensuring all documents are complete, accurate, and up-to-date.

Assist immigration consultants with completing immigration applications and forms.

Track deadlines and follow up on outstanding documents or application statuses.

Maintain an organized filing system for all client records.

Draft letters, forms, and correspondence under guidance.

Support other administrative tasks as needed.

Qualifications/Requirements:

Previous experience in administrative support is an asset.

Strong organizational and multitasking skills.

Excellent written and verbal communication skills.

Proficient in Microsoft Office Suite and document management systems.

Ability to handle confidential information with discretion.

Familiarity with Canadian immigration processes is an advantage.

Proficient with creative writing skills.

Demonstrated ability to work in a fast-paced, high-pressure, team-based environment with an ability to meet deadlines.