Administrative Assistant

Accountantscalgary; Calgary; On-site; CAD 42,000 - 56,000; Full time

Job summary

RMI LLP, a Calgary-based public practice accounting firm, is seeking an Administrative Assistant to support partners and staff. You will handle calendars, client reception, document preparation, and tax return support with accuracy and discretion.

The role requires 2 years of admin experience, proficiency in Microsoft Office, and familiarity with QuickBooks or tax software as assets. You will join a collaborative team that values organization, communication, and practical problem solving.

Qualifications

• 2 years of related administrative experience required
• Accounting public practice experience strongly preferred
• Strong computer literacy including Microsoft Office Suite
• Experience with QuickBooks, CaseWare, CaseView, or TaxCycle is an asset
• Excellent written and verbal communication skills
• Outstanding organizational and time management abilities
• Collaborative team player with a positive attitude

Responsibilities

• Reviewing, sorting, drafting, proofing, and finalizing client deliverables, including e-filing tax returns and slips.
• Managing multiple partner calendars, organizing appointments, and confirming schedules.
• Answering phones, greeting clients, and providing assistance at reception.
• Collate, print & file necessary tax returns and packages as necessary.
• Composing business letters, photocopying, scanning, and filing documents as needed.
• Developing a thorough understanding of internal programs and processes and ensuring the office is organized.
• Creating various invoices by using QuickBooks and Ignition.
• Collecting payments as necessary.
• Contributing to developing new ideas and approaches to improve work processes.
• Working collaboratively with other team members and leadership

Skills

Communication skills

Organizational skills

Time management

Team player

Microsoft Office

Education

Post-secondary education in administration

Tools

QuickBooks

Ignition

CaseWare

CaseView

TaxCycle

Job description

RMI LLP is a Calgary-based public practice accounting firm offering our clients exceptional accounting, tax, and assurance services. We have always prided ourselves on providing our clients with professional services that offer a personal touch, empowering success by finding solutions to problems that matter. We are a team of passionate individuals with diverse skills looking for an Administrative Assistant to join our growing team.

Why RMI?

At RMI LLP, we provide our staff with the support to grow personally and professionally, as our people are our most important asset. Your time, experience, knowledge, and skillsets are truly valued. We foster different learning opportunities, teamwork, and flexible work hours. You can expect your work to be challenging and engaging. Our team is made up of friendly, dedicated, highly skilled, detail-oriented professionals who are passionate about their profession.

Duties:

• Reviewing, sorting, drafting, proofing, and finalizing client deliverables, including e-filing tax returns and slips.
• Managing multiple partner calendars, organizing appointments, and confirming schedules.
• Answering phones, greeting clients, and providing assistance at reception.
• Collate, print & file necessary tax returns and packages as necessary.
• Composing business letters, photocopying, scanning, and filing documents as needed.
• Developing a thorough understanding of internal programs, and processes and ensure the office is organized.
• Creating various invoices by using QuickBooks and Ignition.
• Collecting payments as necessary.
• Contribute to developing new ideas and approaches to improve work processes.
• Work collaboratively with other team members and leadership.

Qualifications:

• Completion of related post-secondary education in administration is an asset.
• Understanding and experience with QuickBooks is an asset.
• 2 years of related administrative experience are required. Accounting public practice experience is strongly preferred.
• Strong computer literacy, including Microsoft Office Suite proficiency.
• Previous experience with CaseWare, CaseView, and TaxCycle is considered an asset.
• Excellent communication skills, both written and verbal.
• Outstanding organizational and time management abilities.
• A collaborative team player with a positive attitude.