Administrative and Operations Coordinator

About Staffing Ltd.; Calgary; On-site; CAD 50,000 - 60,000; Full time

Job summary

A reputable organization in Calgary is seeking an Administrative and Operations Coordinator to join their team. In this role, you will manage various administrative duties and operational tasks, ensuring the smooth operation of the organization. Ideal candidates should possess strong organizational skills, be tech-savvy, and have prior experience in a similar position, preferably within a non-profit setting.

Qualifications

• 5+ years experience in an administrative/operational position.
• Previous experience in a non-profit organization is a strong asset.

Responsibilities

• Manage and coordinate property management functions.
• Develop administrative and operational systems.
• Prepare ‘thank you’ letters and charitable receipts.

Skills

Organizational skills

Time-management

Troubleshooting

Administrative knowledge

Tech-savvy

Prioritization

Multitasking

Job description

Administrative and Operations Coordinator

• Direct Hire
• This position has been filled.

Connecting you to Administration jobs in Calgary!

About Staffingis an Alberta-based recruitment company that connects jobseekers to employers across Canada. Established in 1996, About Staffing is a BBB Accredited Business and a proud member of the Calgary Chamber of Commerce.

We have partnered withour amazing, non-profit clientto support them in the recruitment process to find an Administrative and Operations Coordinator.

Job ID: 42385

Job Type: Direct Hire

Category: Administration

Our client, an exceptional, not-for-profit organization, is seeking an Administrative and Operations Coordinator to join their dynamic team. Reporting directly to the President and CEO, this pivotal role requires a blend of administrative expertise and operational oversight.

This role offers the opportunity to make a significant impact within a mission-driven organization. You will work alongside passionate professionals in a supportive and collaborative environment where your contributions are valued and recognized.

If you’re a strong administrator with a passion for people, we’d love for you to apply!

Duties and Responsibilities:

Property Management Duties:

• Execute and manage leases
• Oversee move-in and move-outs
• Monitor and maintain utility accounts
• Receiving rent and oversee suite inspections
• Coordinate unit and building repairs as needed
• Act as liaison between all parties (Propety Managers, Tenants, Landlords, etc.)
• Act as the primary point of contact for the CEO
• Manage and organize the CEO’s calendar
• Respond to emails on behalf of CEO
• Liaise with the Board of Directors
• Coordinate Board meetings, agendas, and take meeting minutes
• Keep records of corporate documents and reports

Operational and Administrative Duties:

• Develop and manage administrative and operational systems
• Support the development, documentation, and evolution of corporate wide policies and procedures
• Ensure administrative and operational tasks are me
• Tracking of documents and account renewals
• Maintain all files; hard copy and online

Donor Stewardship:

• Follow procedures for gifts and donations received
• Research for operation and programming grants
• Prepare ‘thank you’ letters and charitable receipts as applicable
• Assist Community Engagement Officer with event planning and execution
• Assist with Volunteer engagement and retention.

Accounting Duties:

• Processing charitable receipts
• Ensure accurate coding and approvals of payables
• Maintain all accounting files
• Monitor monthly rentals
• Distribute monthly financial report to Senior Leadership
• Assist in annual budgeting and quarterly reviews.

Experience:

• 5+ years experience in an administrative/operational position is required
• Previous experience in a non-profit organization is considered a strong asset

Skills:

• Strong organizational and time-management capabilities
• Ability to troubleshoot and streamline processes
• Impeccable administrative and operational knowledge
• Tech savvy
• Excellent prioritization and ability to pivot when needs change
• Passionate and people-driven
• Ability to multitask

Base Salary:$50,000 – 60,000 per year

• Salary is based on experience

Work Hours:

• 40 hours per week
• Monday to Friday

Additional Notes:

• This opportunity does not include relocation. It will be the responsibility of the candidate should relocation be required.
• All applicants must be authorized to work in Canada to be considered for employment.

Equity. Diversity. Inclusion.At About Staffing EDI has always been a business priority and is continually upheld in our business practices. The About Staffing team would like to thank everyone who applies and will contact those potential candidates who are suitable for the position based on the employer’s needs.

About Staffingrecruiters are Alberta’s experts in connecting candidates with administrationjobs.We focus on temporary, direct hire (permanent) and temporary-to-direct hire placements in the corporate, industrial, management and technical fields.

About Staffing’s recruitment specialists believe in a human-to-human approach in hiring. We read your resume, conduct person-to-person interviews and make our matches to administration jobs.

Frequently Asked Questions

What happens after I apply?

Our Recruitment Team will be notified once you have submitted your resume. They will review your resume against our current job postings. If you meet the employer’s requirements, a recruiter may be in touch to begin the recruitment process.

Please note we are only contacting applicants who meet the employer’s needs of the positions we are actively working on. We are constantly posting administration jobs so check back with us regularly.

Please reference Job ID: 42385in your application.