Finance Assistant

Steppingstone, Inc.; Ottawa; On-site; CAD 45,000 - 60,000; Full time

Job summary

Paylocity is seeking a Finance Assistant to join the Administrative Team in Ottawa. The role involves preparing financial reports, budgeting support, and cash flow monitoring. The position requires flexibility with 1st and 2nd shifts and the ability to respond to emergencies as needed.

The Finance Assistant will help with audits, filing, and regulatory reports, ensuring records are neat and accessible. Strong accounting background and attention to detail are essential.

Qualifications

• Bachelor's degree in accounting; concentration in business preferred.
• Minimum of three years’ experience in accounting or related field.
• Familiarity with SAGE software.
• Superior attention to detail, organizational and analytical skills.

Responsibilities

• Process and prepare financial reports.
• Assist with the preparation and review of budgets, including the annual United Way Budget.
• Assist in monitoring cash flow, accounts, and other financial transactions.
• Prepare weekly bank deposits of accounts receivable.
• Maintain accounts by verifying, allocating, and posting transactions.
• Assist with monthly statistical reports and financial data to various agencies.
• Prepare financial reports by collecting, analyzing, and summarizing account information.
• Provide assistance in both the preparation for and during the annual CPA audit.
• File various state and federal reports prepared by the CPA.
• Prepare and submit Federal Financial Reports to SAMHSA.
• Attend finance and agency meetings assisting with financial reporting.
• Ability to climb three flights of stairs to deal with emergencies.
• Respond to emergency situations by placing calls to Fire, Rescue, Police, and Medical etc.
• Complete all required documentation in a timely manner.
• Perform program recordkeeping, filing, and the organization of vital documents.
• Provide telephone coverage for the assigned program and direct calls to other programs as needed.
• Participate in required supervisions staff meetings and trainings.
• Cooperate in investigations conducted by internal and external agencies.
• Ability to use a computer including inputting information into data systems.

Skills

Accounting

Attention to detail

Analytical skills

Multi-tasking

Computer literacy

Education

Bachelor’s degree in accounting

Tools

SAGE software

Job description

Description

SUMMARY:

The Finance Assistant works as an integral part of the Administrative Team. The Finance Assistant will perform, but not limited the following duties: managing, processing, preparing financial reports and analyzing various accounts and transactions. This position requires a flexible schedule including 1st and 2nd shift. The agency has the right to change shifts based on the needs of the organization

ESSENTIAL FUNCTIONS:

Position Specific Duties:

• Process and prepare financial reports.


• Assist with the preparation, and review of the budgets for the agency including the annual United Way Budget.


• Assure all files, records maintained in a neat, orderly, and efficient manner.


• Assist in the monitoring of cash flow, accounts, and other financial transactions.


• Prepares weekly bank deposits of accounts receivables.


• Maintain accounts by verifying, allocating, and posting transactions.


• Assist with monthly statistical reports and financial data to various agencies.


• Prepares financial reports by collecting, analyzing, and summarizing account information.


• Provide assistance in both the preparation for and during the annual CPA audit.


• File various state and federal reports prepared by the CPA.


• Prepare and submit Federal Financial Reports to SAMHSA


• Attends finance and agency meetings assisting with financial reporting.


• Ability to climb three flights of stairs to deal with emergencies.


• Ability to respond to emergency situations by placing calls to Fire, Rescue, Police, and Medical etc.

Administrative Tasks:

• Complete all required documentation in a timely manner.


• Perform program recordkeeping, filing, and the organization of vital documents.


• Provide telephone coverage for the assigned program and direct calls to other programs as needed.


• Participate in required supervisions staff meetings and trainings.


• Participate and cooperate in any investigations conducted by internal and external agencies.


• Ability to use a computer including inputting information into data systems.

Compliance Requirements:

• Remain awake during your shift at all times.


• Attend all mandatory trainings and update all licenses and certifications.


• Adhere to program/project/department requirements and services.


• Follow all reporting guidelines by deadlines including the completion of a Confidential Incident Report.

QUALIFICATION REQUIREMENTS:

The Finance Assistant must perform each essential function satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The qualifications listed below are representative of the knowledge/skill and/or ability required.

• Bachelor’s degree from an accredited college or university in accounting with a concentration in business preferred.


• Minimum of three years’ experience in accounting or related field.


• Familiarity with accounting SAGE software.


• Superior attention to detail, organizational skills, analytical skills, computer skills and multi-tasking skills.


• Good working knowledge of computers, electronic health records and data collection.


• Requires valid driver’s license for business related travel.