Admin Support 9 - Food Services

St. Joe's; Hamilton; Hybrid; CAD 41,000 - 44,000; Part time

Job summary

St. Joe's Charlton Campus in Hamilton Downtown seeks an Administrative Support 9 for Patient Food Services Administration.

This part-time temporary 4-month role involves data entry, meal-tray coordination, and collaboration with dietitians to ensure accurate nutritional service. The candidate should have a post-secondary diploma in office administration or equivalent, at least one year of hospital food services experience, and CBORD Food Service Suite familiarity.

Qualifications

• Post-secondary diploma/certificate in office administration or equivalent education/experience.
• Minimum one year hospital diet office/food services experience mandatory.
• Experience with CBORD Food Service Suite is required.
• Basic MS Word/Excel/typing skills.
• Knowledge of therapeutic diets and hospital dietary restrictions.
• Excellent organizational, communication and interpersonal skills.
• Ability to handle multiple tasks with minimal supervision.

Responsibilities

• Enters STAR diet orders, allergies and food preferences into Food Service Suite accurately.
• Checks accuracy and diet compliance of meal trays during beltline assembly.
• Adjusts meal trays in refrigerated areas and handles cart movements.
• Checks inventory in refrigerator and freezer areas.
• Confers with Dietitians and Supervisors on diet changes and substitutions.
• Responds to calls and messages regarding patient menus and tray delivery.
• Prints and collates patient menus and tray tickets for Charlton/West 5th campuses.
• Maintains statistics using Excel and assists with supply ordering.
• Provides general department support and other duties as assigned.

Skills

Excellent organizational skills

Strong communication skills

Ability to handle multiple tasks

Clerical testing may be required

Education

Post-secondary diploma/certificate in office administration

Equivalent combination of education and experience

Tools

CBORD Food Service Suite

MS Word

Excel

Typing

Job description

## Admin Support 9 - Food ServicesApply: Charlton Campus (Hamilton Downtown): Part time: Posted Today: End Date: October 7, 2026 (7 days left to apply): JR02106**Position Details****Job Number:**JR02106**Department:**Patient Food Services Administration Charlton**This position may be scheduled at any of the following sites:**Charlton Campus (Hamilton Downtown)**Job Type:**Temporary (Fixed Term), Part time**Contract Duration: (If applicable)**4 months**Number of Positions:**1**Union:**CUPE Local 786**Hourly Rate (Min / Max):**$29.52 - $32.08**Schedule****Work Days:**Holidays, Monday to Sunday, Weekends**Time of Day:**Afternoons, Days**Shift:**Hours - 5, Hours - 7.5, Various Rotating **Shift Start: (If applicable)**AM 06:30, AM 07:00, AM 07:30, PM 12:30 **Reason for Posting:****Application Dates****Opening Date:**2026-09-29**Closing Date:**2026-10-06**Job Description****Qualifications:** • Post-secondary diploma/certificate in office administration or equivalent combination of education and experience • Minimum one year experience in a hospital diet office or hospital food services mandatory • Experience with CBORD Food Service Suite required • Ontario Hospital Association’s Food Management Certificate is an asset • Basic skill level is required for MS Word Excel and typing • Clerical testing may be required as part of the selection process • Demonstrated knowledge of therapeutic diets common hospital diet restrictions food allergies etc • Excellent organizational communication and interpersonal skills required • Must be able to handle multiple tasks and frequent interruptions • Must be able to set own priorities and work with minimal supervision • Good work performance and a good attendance record are essential **Responsibilities:** • Enters STAR diet orders allergies and food preferences into Food Service Suite software in a timely and accurate manner • Checks for accuracy and diet compliance of mealtrays during beltline assembly (requires standing in a refrigerated meal assembly area) • Adjusts meal trays in a refrigerated storage area. Requires pushing and pulling carts. • Checks inventory in refrigerator and freezer areas • Confers with Registered Dietitians and/or Dietetic Assistants regarding diet changes substitutions and conflicting orders. Works closely with Food Service Supervisors and Food Service Helpers to ensure accurate and timely delivery of meals and nutritional supplies. • Responds to and follows up with telephone calls and computer messages regarding patient menus diet changes tray assembly and delivery. • Prints and collates patient menus and tray tickets for Charlton and West 5th campuses • Prints production tallies meal service notes diet order screening diet change and other reports for Charlton and West 5th campuses • Other printing functions as required for department • Obtain food preferences and/or menus from patients and enters data in Food Service Suite • Maintains statistics for inpatient and outpatient meal/bulk supplies using Excel spreadsheet. Ensures department office and paper supplies are ordered in timely manner. Checks purchasing invoices as per department guidelines. • Provides support throughout the department as required. • Other duties as assigned