Admin Assistant to the Clinical Manager - Emergency

St. Joseph's Health Centre, Toronto; Toronto; On-site; CAD 55,000 - 60,000; Full time

Job summary

An opportunity at St. Joseph's Health Centre, Toronto, for an Admin Assistant to support the Clinical Manager in the Emergency department. The role involves providing secretarial support, managing schedules, organizing meetings, and ensuring effective communication within the department. Ideal candidates will possess strong organizational skills, a customer service orientation, and proficiency in Microsoft Office applications. This is an entry-level, full-time position within a leading healthcare organization committed to patient safety and confidentiality.

Qualifications

• Successful completion of a recognized Office Administration program.
• Recent secretarial and administrative experience preferred.
• Ability to communicate clearly and fluently in English.

Responsibilities

• Provides secretarial and organizational support to the Clinical Manager.
• Maintains an organized office and assists with staff scheduling.
• Types correspondence, maintains files, and arranges meetings.

Skills

Customer service

Communication

Organizational skills

Attention to detail

Time management

Education

Office Administration program or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Admin Assistant to the Clinical Manager - Emergency

Join to apply for the Admin Assistant to the Clinical Manager - Emergency role at St. Joseph's Health Centre, Toronto

Admin Assistant to the Clinical Manager - Emergency

Join to apply for the Admin Assistant to the Clinical Manager - Emergency role at St. Joseph's Health Centre, Toronto

Get AI-powered advice on this job and more exclusive features.

The primary role of an Administrative Assistant is to provide secretarial support (including clinical and operational aspects), to the Clinical Manager. This role requires daily communication both internally and externally.

Activities

• Provides secretarial and organizational support to the Clinical Manager, Emergency Care Department
• Maintains an organized office by the daily monitoring of office activities and coordinating workflow and setting priorities.
• Assists with staff scheduling
• Composes and types correspondence and letters; creates and maintains files and reports; maintains schedules for the Manager, arranges meetings, composes agendas, minute taking and typing.
• Acts as front line representative for the Clinical Manager; answers/relays messages, monitors and manages e-mail/voice mail by prioritizing issues and identifying resolutions as appropriate.
• Assist with onboarding of new team members in the various areas.
• Reconciles invoices and purchase orders, and prepares cheque requisitions.
• Organizes meetings and events including booking rooms, requests for audiovisual equipment, catering, furniture set-up.
• Provides general office support such as opening/sorting mail, payroll data entry, maintaining office supplies and equipment, photocopying, filing, and faxing.
• Completes other duties and special projects as assigned
• Types correspondence, minutes, format policies and procedures, produces statistical reports and special projects as assigned.
• Assists Clinical Manager in monitoring incident forms and maintaining patient and staff databases as required.
• Strong customer service orientation with proven ability to interact with all levels of staff, community partners, and general public/patient populations. Effectively work with diversity and appreciate people with different opinions, backgrounds and characteristics
• Ability to be an effective liaison for the Clinical Manager
• Strong organizational skills with demonstrated attention to detail and the ability to produce accurate work with efficient turn-around time
• Excellent computer skills including the ability to work with microcomputer applications in a Window environment (Word, Excel, Access, PowerPoint, Outlook, computerized calendar and scheduling systems).
• Excellent initiative, decision making/problem solving skills and interpersonal competence
• Demonstrated ability to multitask
• Demonstrated ability to work both independently and as a part of a team in a demanding environment.
• Ability to perform duties in a professional and courteous manner and produce high quality work while meeting deadlines in accordance to Unity Health Toronto standards.
• Compliance with confidentiality requirements
• All staff are expected to carry out their assigned duties and responsibilities in a manner which prioritizes patient and employee safety and confidentiality. Key accountabilities in this regard include:
• Strict compliance with patient/employee confidentiality practices and policies
• Strict compliance with patient/employee safety practices and standards.
• Appropriate identification, reporting and response to patient/employee confidentiality breaches in accordance with established policies and procedures
• Appropriate identification, reporting and response to patient/employee safety risks and incidents/events in accordance with established policies and procedures.
  
  

Knowledge & Skills

• Successful completion of a recognized Office Administration program or equivalent;
• Recent secretarial and administrative experience, preferred
• Experience working in a fast-paced and people-driven environment
• Experience in managing calendar, scheduling coordination
• Proven ability in navigating software applications, i.e., Microsoft Word, Excel, PowerPoint, Outlook and Parklane;
• Ability to communicate clearly and fluently in English;
• Excellent interpersonal and communication skills;
• Ability to present a calm and pleasant demeanor at all times;
• Consistently shows good judgment and discretion;
• Works well under pressure;
• Highly organized and efficient time manager;
• Problem solver
  
  

Unity Health Toronto is committed to creating an accessible and inclusive organization. We strive to provide a recruitment process that is barrier-free and in compliance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. We understand that you may require an accommodation at any stage of the recruitment process. When you are contacted, please inform the Talent Acquisition Specialist and we will work with you to meet your accommodation needs. We want to emphasize that all accommodation requests are handled with the utmost confidentiality, respecting your privacy and dignity.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Hospitals and Health Care

Referrals increase your chances of interviewing at St. Joseph's Health Centre, Toronto by 2x

Sign in to set job alerts for “Administrative Assistant” roles.

Executive Assistant & Office Coordinator

Executive Assistant and Facilities Administration

Patient Administrative Associate - Birthing Unit- Casual 2025-12936 (2025-12936)

North York, Ontario, Canada $55,000.00-$60,000.00 2 weeks ago

ScotiaMcLeod Branch Operations Assistant

Project Coordinator and Executive Assistant

Toronto, Ontario, Canada CA$100,000.00-CA$120,000.00 3 weeks ago

Executive Assistant, Infrastructure Investments

Workplace Experience Coordinator (On-Site)

Scarborough, Ontario, Canada 5 months ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.