ACCESS Administrative Assistant

The Hospital for Sick Children; Toronto; On-site; CAD 55,000 - 70,000; Full time

Job summary

The Hospital for Sick Children is seeking an ACCESS Administrative Assistant to facilitate administration and coordination for their initiatives. The role requires strong organizational and communication skills to support the Director and the Secretariat team effectively. This 1-year full-time contract position offers an opportunity to be part of a leading pediatric healthcare center dedicated to equity and inclusion.

Qualifications

• 3-5 years experience in an administrative role.
• Demonstrated interest and dedication.
• Excellent written and verbal communication.

Responsibilities

• Provide administrative support to the Director.
• Organize meetings and develop materials.
• Coordinate workshops and manage communications.
• Maintain electronic file sharing systems.

Skills

Organizational skills

Communication skills

Problem-solving skills

Interpersonal skills

Tools

Microsoft Office 365

REDCap

Zoom

Microsoft Forms

Teams

Job description

Join to apply for the ACCESS Administrative Assistant role at The Hospital for Sick Children

Join to apply for the ACCESS Administrative Assistant role at The Hospital for Sick Children

Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and education. Our reputation would not have been built - nor could it be maintained - without the skills, knowledge and experience of the extraordinary people who come to work here every day. SickKids is committed to ongoing learning and development, and features a caring and supportive work environment that combines exceptionally high standards of practice.

When you join SickKids, you become part of our community. We share a commitment and determination to fulfill our vision of Healthier Children. A Better World.

Don't miss out on the opportunity to work alongside the world's best in paediatric healthcare.

ACCESS (Advancing Childhood Cancer Experience, Science & Survivorship) is a CIHR-funded initiative (lead institution SickKids) to build a national childhood cancer strategy that will change the way children's cancers are researched and treated. The mission of ACCESS is that every child with cancer in Canada has access to the latest scientific advances, diagnostic tools, therapies and supportive care leading to better outcomes and a better quality of life. ACCESS includes clinicians, researchers, survivors, patient advocates and other stakeholders from across Canada who have diverse experience and expertise.

We are currently seeking an administrative assistant to join our team. In this role you will be a key member of the ACCESS Secretariat team and will be responsible for a broad range of administration and coordination activities to facilitate the implementation of ACCESS research groups, research projects, network-building and engagement work.

Reporting to the Director of ACCESS and working closely with the ACCESS Secretariat team and the ACCESS Executive Committee, the administrative assistant will be the primary point of contact for the scheduling of time with the Director. The administrative assistant will be integral to the day-to-day operations of the network. This position requires a proactive and action-oriented individual with excellent organizational, interpersonal, multi-tasking and problem-solving skills.

Key Tasks

• Provide administrative support to the Director and the ACCESS Secretariat team
• Act as primary point of contact for all other administrative and/or executive assistants seeking availabilities of the Director and at times the ACCESS Secretariat team
• Aid with the triaging of emails from the ACCESS Secretariat shared email inboxes and directing them to the correct member of the ACCESS Secretariat
• Organize meetings on behalf of the ACCESS Secretariat and governance bodies for ACCESS by preparing agendas, background material and taking minutes of meetings (when needed).
• Coordinate workshops/meetings by helping develop presentations and meeting material, taking meeting minutes (when needed), arranging travel, accommodations and reimbursements, supporting registration, setting-up and cleaning-up meeting rooms, arranging catering, etc.
• Provide administrative oversight for submitted applications/proposals (i.e., downloading and organizing applications, checking for submission completeness, etc.)
• Contribute to the development of guidelines, procedures and standards
• Coordinate, process, and track the submission of invoices and expenses
• Organize, maintain and manage electronic file sharing systems to support the ACCESS Secretariat (internal) and ACCESS Senior Leadership Committee and Co-Leads (external)
  
  

Qualifications

• Minimum three (3) to five (5) years of experience in a comparable administrative role
• Ability to work with great efficiency and to perform multiple concurrent tasks
• Demonstrated interest, enthusiasm, dedication, flexibility and willingness to seek/undertake tasks and learn new skills
• Excellent communication skills, both written and verbal, to facilitate effective communications with a diverse range of stakeholders and to communicate with external collaborators and users.
• French language skills considered an asset
• High computer proficiency with specific knowledge of Microsoft Office 365 apps/tools, survey and form tools (i.e., REDCap, Microsoft Forms, etc.) and video conferencing programs (i.e., Zoom, Teams, etc.)
• Ability and willingness to accept responsibility, use good judgment, and work proactively and effectively.
• Ability to work under pressure and pay attention to detail
• Ability to perform duties in a professional and courteous manner and produce high quality work while meeting deadlines (efficient at completing and following up on tasks)
• A commitment to understanding and aiding in the pursuit of equity, diversity and inclusion objectives
  
  

Employment Type: Full-time temporary 1 year contract with modified benefits (i.e., health & dental).

SickKids is committed to championing equity, diversity and inclusion in all that we do, fostering an intentionally inclusive and culturally safe environment that reflects the diversity of the patients, families and communities we serve. Learn more about workplace inclusion.

If you require accommodation during the application process, please reach out to our aSKHR team. SickKids can provide access and inclusion supports to eligible candidates to support their full engagement during the interview and selection process as well as to ensure candidates are able to perform their duties once successfully hired. If you are invited for an interview and require accommodation, please let us know at the time of your invitation to interview. Information received related to access, inclusion or accommodation will be addressed confidentially.

Technical difficulties? Email [e-mail] with a short description of the issues you are experiencing. We will not accept resumes sent to this inbox but we are happy to respond to requests for technical assistance.

Tip: Combine your cover letter and resume into ONE document of 20 pages or less as you cannot upload multiple documents as part of your application.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Hospitals and Health Care

Referrals increase your chances of interviewing at The Hospital for Sick Children by 2x

Sign in to set job alerts for “Administrative Assistant” roles.

Executive Assistant and Facilities Administration

Patient Administrative Associate - Birthing Unit- Casual 2025-12936 (2025-12936)

North York, Ontario, Canada $55,000.00-$60,000.00 2 weeks ago

ScotiaMcLeod Branch Operations Assistant

Executive Assistant & Office Coordinator

Project Coordinator and Executive Assistant

Toronto, Ontario, Canada CA$100,000.00-CA$120,000.00 3 weeks ago

Executive Assistant, Infrastructure Investments

Scarborough, Ontario, Canada 5 months ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.