Administrative Assistant I, General

University Health Network; Toronto; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading company, the University Health Network, is hiring an Administrative Assistant I to support various clinical research programs. This permanent full-time position involves managing administrative tasks including payroll, invoicing, and documentation. Ideal candidates will possess strong communication and organizational skills, along with necessary educational qualifications. The role offers opportunities to work in a collaborative health care environment, contributing to essential research activities.

Benefits

Competitive offer packages

Flexible work environment

Opportunities for development and promotions

Multiple corporate discounts

Qualifications

• Minimum of 1–2 years of relevant administrative experience.
• Familiarity with clinical research or hospital operations is an asset.

Responsibilities

• Provide administrative support for payroll submission and timesheet tracking.
• Organize team meetings, calendar invites, and research events.
• Validate and process invoices, including invoicing to study sponsors.

Skills

Organizational skills

Communication skills

Interpersonal skills

Attention to detail

Education

Completion of Grade XII or recognized equivalent

Post-secondary education in business administration or health sciences

Tools

Microsoft Office Suite

Database software

Spreadsheet software

Job description

Join to apply for the Administrative Assistant I, General role at University Health Network

Join to apply for the Administrative Assistant I, General role at University Health Network

Company Description

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

Company Description

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

www.uhn.ca

Job Description

Union: Non-Union

Number of Vacancies: 1

Site: Princess Margaret Cancer Centre

Department: Cancer Clinical Research Unit - Interprogramatic

Reports to: Clinical Research Manager

Hours: 37.5 hours per week

Shifts: Monday - Friday

Status: Permanent Full Time

Closing Date: July 7, 2025

Position Summary

The Princess Margaret Cancer Centre is seeking a highly organized and detail-oriented Administrative Assistant I to support three leading-edge clinical research programs: the Drug Development Phase I Program Finance Team, the Cancer Genomics Program, and the Tumor Immunotherapy Program.

Reporting directly to the Clinical Research Manager, the Administrative Assistant will provide essential day-to-day administrative support to ensure the smooth operation of clinical research activities.

Duties

• Provide administrative support for payroll submission and timesheet tracking
• Validate and process invoices, including invoicing to study Sponsors
• Track and manage incoming payments
• Coordinate onboarding processes for new team members
• Maintain accurate and up-to-date staff documentation and records
• Facilitate document approvals and obtain necessary signatures
• Organize team meetings, calendar invites, and research events
• Support general administrative tasks and ad hoc requests as required
  
  
  

Qualifications

• Completion of Grade XII (12) or recognized equivalent
• Post-secondary education in business administration, health sciences, or a related field preferred
• Minimum of 1–2 years of relevant administrative experience, preferably in a healthcare or research setting
• Strong organizational and time-management skills with attention to detail
• Database and spreadsheet software experience
• Excellent communication and interpersonal skills
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Ability to manage sensitive information with discretion
• Familiarity with clinical research or hospital operations is an asset
  
  
  

Additional Information

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)
  
  
  

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Hospitals and Health Care

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