Admin Assistant / Front Desk Coordinator (Insurance)

Go2STAFFING; Toronto; On-site; CAD 60,000 - 70,000; Full time

Job summary

Go2STAFFING in Toronto (Mid-Town), in-office, is seeking an Administrative Assistant / Front Desk Coordinator to support a senior executive and serve as the first point of contact. This full-time role emphasizes professionalism, discretion, and a client-focused approach in a regulated environment.

The successful candidate will manage front-desk tasks, documentation, client communications related to insurance benefits, and daily office operations with precision and reliability.

Qualifications

• Proven experience in an administrative, executive assistant, or front desk role
• Excellent written and verbal communication skills
• Demonstrated ability to manage multiple priorities with discretion and accuracy
• Exceptionally organized, detail-oriented, and reliable
• Service-oriented mindset with a desire to support leadership and office operations

Responsibilities

• Serve as the primary point of contact for visitors, clients, and incoming calls
• Maintain a professional, organized, and welcoming front-office environment
• Support the smooth day-to-day operations of the office
• Maintain accurate records, files, and internal documentation
• Support client interactions and communications related to insurance benefits
• Assist with administrative and processing tasks with accuracy and attention to regulatory detail
• Complete occasional errands and time-sensitive city-based tasks as required

Skills

Organized

Detail-oriented

Reliable

Communication skills

Problem-solving

Professionalism

Client-focused

Service-oriented

Job description

Administrative Assistant / Front Desk Coordinator

(Salary Range $60,000 - $70,000)

Mid-Town Toronto | In-Office

Full-Time / Steps from Summerhill Station

Our client, a growing organization in the insurance benefits space, is seeking a polished Administrative Assistant / Front Desk Coordinator to support a senior executive while serving as the first point of contact for the office. This role is well-suited to a composed, detail-driven professional who thrives in a fast-paced, regulated environment and brings a high standard of professionalism to their work.

Role Overview

This in-office position blends executive support, front-office coordination, and administrative operations. The successful candidate will demonstrate sound judgment, discretion, and the ability to manage competing priorities while maintaining a calm, client-focused presence.

Key Responsibilities

• Serve as the primary point of contact for visitors, clients, and incoming calls
• Maintain a professional, organized, and welcoming front-office environment
• Support the smooth day-to-day operations of the office

Administrative & Operational Support

• Maintain accurate records, files, and internal documentation
• Support client interactions and communications related to insurance benefits
• Assist with administrative and processing tasks with accuracy and attention to regulatory detail

Ad-Hoc & City-Based Support

• Complete occasional errands and time-sensitive city-based tasks as required

Candidate Profile

• Exceptionally organized, detail-oriented, and reliable
• Comfortable operating in high-pressure, deadline-driven environments
• Strong critical thinking and problem-solving abilities
• Professional, adaptable, and composed in communication style
• Service-oriented mindset with a desire to support both leadership and office operations
• Prior exposure to insurance or financial services is an asset, but not required

Requirements

• Proven experience in an administrative, executive assistant, or front desk role
• Excellent written and verbal communication skills
• Demonstrated ability to manage multiple priorities with discretion and accuracy