Executive Assistant

RBC; Mississauga; On-site; CAD 70,000 - 90,000; Full time

Benefits offered by this job

Bonuses

Flexible benefits

Job summary

RBC Insurance Finance is seeking an Executive Assistant to support the VP and senior leadership. This role manages complex calendars, travel, expense reporting, and meeting coordination, while handling confidential information with discretion.

You will partner with the Insurance Finance leadership, coordinate audits, support SharePoint sites, onboarding, and assist with events and team communications in a fast-paced, global-friendly environment.

Qualifications

• 3+ years' experience as an executive assistant supporting senior executives in a fast-paced environment.
• Exceptional organizational skills with calendar, travel and meetings management.
• Ability to work with minimal supervision; efficiently and accurately.
• Strong understanding of the cultural nuances of working across a global team.
• Strong understanding of business priorities and ability to anticipate executives needs.
• Exceptional written and verbal communication skills.
• Fully proficient with Microsoft Office and Adobe.

Responsibilities

• Provide executive support to the VP, RBC Insurance Finance including calendar management, travel arrangements, expense reporting, and meeting coordination.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Provide administrative support to the Insurance Finance leadership team.
• Act as a liaison between the executives you support and internal/external stakeholders.
• Support internal/external audit requests, working with various members of the Finance team.
• Handle confidential and sensitive information with the utmost discretion.
• Manage special projects and initiatives as directed by the leaders you support.
• Work with other administrative assistants to plan meetings and events; provide backup during vacations.
• Facilitate operational aspects like asset and inventory management, SharePoint administration, onboarding for new hires, and transfers.
• Support team engagement activities such as social events and focus groups.

Skills

Executive support

Calendar management

Travel coordination

Communication

Time management

Interpersonal skills

Tools

Microsoft Office

Adobe

SharePoint

Job description

Job Description

As an Executive Assistant, you play a critical role by providing direct support to the senior leadership team within RBC Insurance Finance. This role will support the VP, RBC Insurance Finance, requiring a dynamic individual who can manage executive schedules, handle confidential information with discretion, and maintain a productive, efficient and a professional workplace environment. Areas of work include Executive Support, Event Planning, Travel Coordination, Administrative Operations and Team Communications.

What will you do?

• Provide administrative support the VP, RBC Insurance Finance, including calendar management, travel arrangements, expense reporting, and meeting coordination
• Prepare and edit correspondence, communications, presentations, and other documents
• Provide administrative support to the Insurance Finance leadership team
• Act as a liaison between the executives that you support and internal/external stakeholders
• Support internal/ external audit requests, working with various members of the Finance team
• Handle confidential and sensitive information with the utmost discretion
• Manage special projects and initiatives as directed by the leaders you support
• Work closely with other administrative assistants in the organization to effectively plan meetings, and events and manage calendar series. Provide administrative back-up to other executive assistants during vacation and other absences
• Facilitate and support operational aspects, such as asset and inventory management, floor management, administrator for SharePoint sites, onboarding support for new hires, and transfers
• Support the team in activities to drive deeper employee engagement (i.e., team social events, coffee chat sessions, focus groups, and other opportunities)

What do you need to succeed?

Must Have

• 3+ years' experience as an executive assistant supporting senior executives in a fast-paced, ever-changing environment
• Exceptional organizational skills with proven experience in managing complex calendars, travel and meetings, you can juggle multiple priorities and manage your time well independently
• Ability to work with minimal supervision; efficiently and accurately
• Strong understanding of the cultural nuances of working across a global team
• Strong understanding of business priorities and ability to anticipate executives needs
• Exceptional written and verbal communication skills
• Fully proficient with Microsoft Office and Adobe
• Collaborative and team-oriented with a positive, "no task too small" mindset, you're willing to roll up your sleeves and handle anything that comes your way; demonstrated initiative, positive and helpful attitude when dealing with others

Nice to Have

• Solid knowledge of relevant policies and procedures (e.g., Workday, vacation, and absence management; expense guidelines; travel policy)
• Previous experience in the financial, insurance or banking sector, with a strong understanding of industry terminology and workflows

What’s in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

• A comprehensive Total Rewards Program including bonuses and flexible benefits
• Leaders who support your development through coaching and managing opportunities
• Ability to make a difference and lasting impact
• Work in an agile, collaborative, progressive, and high-performing team
• The opportunity to interface with senior level executives from many different parts of the organization

Job Skills

Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software

Additional Job Details

Address: MEADOWVALE BUSINESS PARK, 6880 FINANCIAL DR:MISSISSAUGA

City: Mississauga

Country: Canada

Work hours/week: 37.5

Employment Type: Full time

Platform: OFFICE OF THE CFO

Job Type: Regular

Pay Type: Salaried

Posted Date: 2026-06-24

Application Deadline: 2026-09-02

Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above

Our Employment Opportunities

At RBC, we are guided by living shared values of Client First, Integrity, Collaboration, Respect and Excellence and winning together as One RBC. We believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.