Admin Assistant - Finance

Autism Services; Estevan; On-site; CAD 42,000 - 56,000; Full time

Job summary

Envision Counselling & Support Centre in Estevan, Saskatchewan, seeks an organized administrative professional to support accounting, payroll, and donor administration in office and community settings.

You will maintain QuickBooks and PayWorks records, process receipts and invoices, coordinate events, and assist with audits and grant reporting, contributing to a collaborative team dedicated to inclusive service.

Qualifications

• Grade 12 and accounting/bookkeeping credential or equivalent experience.
• Strong organizational, interpersonal, computer, decision-making and time-management skills.
• Ability to work independently and collaboratively, meet deadlines, and adapt to changing demands.
• Reliable, flexible and able to achieve required outcomes.

Responsibilities

• Follow Envision policies and procedures established by the Board.
• Coordinate event administration, registrations, receipts, facilities, cell phone management and AGM preparation.
• Maintain financial databases, records and receipt books; complete banking, reconciliations, QuickBooks, accounts payable/receivable and budget tracking.
• Manage donations, charitable receipts, gift cards, Canada Helps records and designated funds.
• Administer payroll and employee expenses through PayWorks; maintain records and support WCB, tax, benefits and regulatory reporting.
• Support audit preparation and agency audits.
• Support donor engagement, grant research/writing, grant tracking, sponsorships and networking.
• Process contract-service appointments, receipts, billing, invoicing and payments.
• Prepare and submit quarterly/annual funder reports, statistics and required documentation.
• Support staff meetings, office upkeep, fundraising activities, professional development and general administration.
• Assist with Envision's strategic plan, priorities and continuous improvement.

Skills

Organizational skills

Interpersonal skills

Computer skills

Decision-making

Time management

Education

Grade 12

Accounting/Bookkeeping credential

Tools

QuickBooks

PayWorks

Job description

Employer Name:
Envision Counselling & Support Centre

Qualifications

• Grade 12 and Accounting/Bookkeeping diploma or degree, or equivalent experience
• Strong organizational, interpersonal, computer, decision-making and time-management skills
• Ability to work independently and collaboratively, meet deadlines, and adapt to changing demands
• Reliable, flexible and able to achieve required outcomes

Working & Employment Conditions

• Work in office and/or community settings with flexible hours
• Valid Saskatchewan drivers license and reliable vehicle
• Criminal Record Check required

Key Duties & Responsibilities

• Follow Envision policies and procedures established by the Board
• Coordinate event administration, registrations, receipts, facilities, cell phone management and AGM preparation
• Maintain financial databases, records and receipt books; complete banking, reconciliations, QuickBooks, accounts payable/receivable and budget tracking
• Manage donations, charitable receipts, gift cards, Canada Helps records and designated funds
• Administer payroll and employee expenses through PayWorks; maintain records and support WCB, tax, benefits and regulatory reporting
• Support audit preparation and agency audits
• Support donor engagement, grant research/writing, grant tracking, sponsorships and networking
• Process contract-service appointments, receipts, billing, invoicing and payments
• Prepare and submit quarterly/annual funder reports, statistics and required documentation
• Support staff meetings, office upkeep, fundraising activities, professional development and general administration
• Assist with Envisions strategic plan, priorities and continuous improvement

Equity & Inclusion Envision Counselling & Support Centre is committed to creating an inclusive workplace and welcomes applications from individuals of all backgrounds, including Indigenous peoples, racialized persons, persons with disabilities, and people of all gender identities and expressions.