AD-3 Administrative Assistant

Automotive and Surface Transportation; Canada; Hybrid; CAD 45,000 - 60,000; Full time

Job summary

The National Research Council (NRC) seeks an Administrative Assistant for its Medical Devices Research Centre. This role involves providing comprehensive administrative support, organizing events, and maintaining communication with stakeholders. The successful candidate will be detail-oriented and enjoy a collaborative environment, contributing to innovative research and a diverse team.

Benefits

Robust pension plan

Health and dental coverage

Relocation assistance

Bilingualism Bonus

Qualifications

• 2+ years significant administrative support experience.
• Knowledge of administrative procedures like travel arrangements and file maintenance.
• Ability to handle multiple files and meet deadlines.

Responsibilities

• Provide general administrative support including organizing meetings and maintaining filing systems.
• Prepare correspondence, reports, and presentations.
• Respond to routine inquiries and handle travel arrangements.

Skills

Organization

Attention to detail

Client service

Communication

Initiative

Teamwork

Education

Completion of secondary school

Post-secondary education in administration

Tools

Microsoft Office Suite

SAP or similar ERP system

Job description

Select how often (in days) to receive an alert:

Priority may be given to the following designated employment equity groups: women, Indigenous peoples* (First Nations, Inuit and Métis), persons with disabilities and racialized persons*.

* The Employment Equity Act, which is under review, uses the terminology Aboriginal peoples and visible minorities.

Candidates are asked to self-declare when applying to this hiring process.

OrganizationalUnit:Medical Devices

Classification:AD-3

Duration: 2 years

Work Arrangements: Due to the nature of the work and operational requirements, this position is eligible for a hybrid work arrangement (combination of working onsite and telework). Employees in this position who telework will be required to travel to the identified work site at least three times per week at their own expense.

Discover the possible

Anything is possible at the National Research Council (NRC),recently named one of Canada’s 2025 Top Employers for Young People, a 2025 Top Employer in the National Capital Region and Forbes Canada’s Best Employers!

As Canada’s leading research and technology organization, our world-renowned research pushes the boundaries of science and engineering to make the impossible, possible. Every day we explore new ideas through innovative research and help companies discover possibilities that impact Canada’s future and the world.

At the NRC, you’ll also discover new possibilities. Our supportive workplace fosters a culture of creativity, welcoming fresh perspectives and innovation at all levels. We value teamwork. You’ll collaborate across multiple fields and with the brightest minds to find creative solutions. Most importantly, you’ll discover what’s possible within you as you grow, make valuable contributions and progress in your professional journey. From ground-breaking discoveries to a life-changing career, discover your possible at the NRC.

The Role

We are looking for an Administrative Assistant to support our Medical Devices (MD) Research Centre. The Administrative Assistant would be someone who shares our core values of Integrity, Excellence, Respect and Creativity.

The Administrative Assistant provides general administrative support within an NRC Research Centre or a corporate branch or program. Some of the duties of the position include: coordinating meetings (including events and seminars); making travel arrangements; preparing correspondence, reports and presentations; establishing and maintaining filing systems and responding to routine enquiries.

At NRC, we know diversity enables excellence in research and innovation. We are committed to a diverse and representative workforce, an open and inclusive work environment, and contributing to a more inclusive Canadian innovation system.

NRC welcomes all qualified applicants and encourages candidates to self-declare as members of the following designated employment equity groups: women, visible minorities, aboriginal peoples and persons with disabilities.

This position will appeal to a person who is well organized and detail-oriented, and who enjoys working as part of team to deliver excellent client service.

Screening Criteria

Applicants must demonstrate within the content of their application that they meet the following screening criteria in order to be given further consideration as candidates:

Education

Successful completion of secondary school according to provincial standards.

Post-secondary education in administration may be considered an asset.

• Significant experience providing administrative support services such as arranging meetings, making travel arrangements and processing claims, creating and maintaining files and data entry.
• Significant* experience with MS Office suite products such as Word, Excel, PowerPoint and Outlook.
• Experience in providing administrative support services at a senior management level.
• Experience in processing purchase requisitions for office supplies, equipment or services
• Experience using SAP software or another similar ERP system would be an asset.

*Significant means a minimum of 2 years experience.

Candidates will be assessed on the basis of the following criteria:

• Knowledge of administrative procedures and practices such as file preparation and maintenance, meeting organization, travel arrangements and data entry.
• Ability to draft, proofread and edit documents and correspondence.
• Ability to carry out tasks with precision and attention to detail.
• Ability to gather and provide information, explain processes and respond to routine inquiries regarding administrative procedures.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel and PowerPoint).
• Ability to manage a number of files in parallel, set priorities and meet deadlines.
• Management services - Client focus (Level 2)
• Management services - Communication (Level 1)
• Management services - Initiative (Level 1)
• Management services - Results orientation (Level 1)
• Management services - Teamwork (Level 1)

Competency Profile(s)

For this position, the NRC will evaluate candidates using the following competency profile:Management Services.

In addition, the incumbent who meets the language requirements will receive the Bilingualism Bonus of $800 per year.

NRC employees enjoy a wide-range of competitive benefits including a robust pension plan, comprehensive health and dental coverage, disability and life insurance, office closure at the end of December, and additional supports to enhance your well-being throughout your career and beyond.

Notes

• In 2025, the NRC has been chosen as one of Canada’s Top Employers for Young People, the National Capital Region’s Top Employers and Forbes Canada’s Best Employers.
• Relocation assistance will be determined in accordance with the NRC's directives.
• A pre-qualified listmay be established for similar positions for a one year period.
• Preference will be given to Canadian Citizens and Permanent Residents of Canada. Please include citizenship information in your application.
• The incumbent must adhere to safe workplace practices at all times.
• We thank all those who apply, however only those selected for further consideration will be contacted.

Please direct your questions, with therequisition number (24027) to:

*If you are currently a term or continuing employee at NRC, please apply through the SuccessFactors Careersmodule from your NRC computer.