AD-3 Administrative Assistant

National Research Council Canada / Conseil national de recherches Canada; Boucherville; Hybrid; CAD 49,000 - 66,000; Full time

Job summary

The National Research Council Canada seeks an Administrative Assistant for its Medical Devices Research Centre in Boucherville. The candidate will coordinate administrative tasks such as meeting arrangements, travel schedules, and correspondence preparation. This role, full-time and hybrid, seeks individuals with a commitment to teamwork and strong organizational skills.

Benefits

Robust pension plan

Comprehensive health and dental coverage

Bilingualism bonus of $800 annually

Qualifications

• Successfully completed secondary school according to provincial standards.
• Significant experience providing administrative support (2+ years).
• Experience supporting senior management and managing multiple files.

Responsibilities

• Provide general administrative support within the NRC Research Centre.
• Coordinate meetings and travel arrangements.
• Establish and maintain filing systems and respond to inquiries.

Skills

Organizational skills

Attention to detail

Client service

Teamwork

Communication

Education

Secondary school diploma

Post-secondary education in administration

Tools

MS Office Suite

SAP (or similar ERP system)

Job description

Join to apply for the AD-3 Administrative Assistant role at National Research Council Canada / Conseil national de recherches Canada

Join to apply for the AD-3 Administrative Assistant role at National Research Council Canada / Conseil national de recherches Canada

Get AI-powered advice on this job and more exclusive features.

Priority may be given to the following designated employment equity groups : women, Indigenous peoples

• First Nations, Inuit and Métis), persons with disabilities and racialized persons
• The Employment Equity Act , which is under review, uses the terminology Aboriginal peoples and visible minorities.

Candidates are asked to self-declare when applying to this hiring process.

City : Boucherville

Organizational Unit : Medical Devices

Classification : AD-3

Duration : 2 years

Work Arrangements : Due to the nature of the work and operational requirements, this position is eligible for a hybrid work arrangement (combination of working onsite and telework). Employees in this position who telework will be required to travel to the identified work site at least three times per week at their own expense.

Discover the possible

Anything is possible at the National Research Council (NRC), recently named one of Canada’s 2025 Top Employers for Young People, a 2025 Top Employer in the National Capital Region and Forbes Canada’s Best Employers!

As Canada’s leading research and technology organization, our world-renowned research pushes the boundaries of science and engineering to make the impossible, possible. Every day we explore new ideas through innovative research and help companies discover possibilities that impact Canada’s future and the world.

At the NRC, you’ll also discover new possibilities. Our supportive workplace fosters a culture of creativity, welcoming fresh perspectives and innovation at all levels. We value teamwork. You’ll collaborate across multiple fields and with the brightest minds to find creative solutions. Most importantly, you’ll discover what’s possible within you as you grow, make valuable contributions and progress in your professional journey. From ground-breaking discoveries to a life-changing career, discover your possible at the NRC.

The Role

We are looking for an Administrative Assistant to support our Medical Devices (MD) Research Centre. The Administrative Assistant would be someone who shares our core values of Integrity, Excellence, Respect and Creativity.

The Administrative Assistant provides general administrative support within an NRC Research Centre or a corporate branch or program. Some of the duties of the position include : coordinating meetings (including events and seminars); making travel arrangements; preparing correspondence, reports and presentations; establishing and maintaining filing systems and responding to routine enquiries.

At NRC, we know diversity enables excellence in research and innovation. We are committed to a diverse and representative workforce, an open and inclusive work environment, and contributing to a more inclusive Canadian innovation system.

NRC welcomes all qualified applicants and encourages candidates to self-declare as members of the following designated employment equity groups : women, visible minorities, aboriginal peoples and persons with disabilities.

This position will appeal to a person who is well organized and detail-oriented, and who enjoys working as part of team to deliver excellent client service.

Screening Criteria

Applicants must demonstrate within the content of their application that they meet the following screening criteria in order to be given further consideration as candidates :

Education

Successful completion of secondary school according to provincial standards.

Post-secondary education in administration may be considered an asset.

For information on certificates and diplomas issued abroad, please see Degree equivalency

Experience

• Significant experience providing administrative support services such as arranging meetings, making travel arrangements and processing claims, creating and maintaining files and data entry.
• Significant
• experience with MS Office suite products such as Word, Excel, PowerPoint and Outlook.
• Experience in providing administrative support services at a senior management level.
• Experience in processing purchase requisitions for office supplies, equipment or services
• Experience using SAP software or another similar ERP system would be an asset.
• Significant means a minimum of 2 years experience.

Condition of Employment

Reliability Status

Language Requirements

Information on language requirements and self-assessment tests

Assessment Criteria

Candidates will be assessed on the basis of the following criteria :

• Knowledge of administrative procedures and practices such as file preparation and maintenance, meeting organization, travel arrangements and data entry.
• Ability to draft, proofread and edit documents and correspondence.
• Ability to carry out tasks with precision and attention to detail.
• Ability to gather and provide information, explain processes and respond to routine inquiries regarding administrative procedures.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel and PowerPoint).
• Ability to manage a number of files in parallel, set priorities and meet deadlines.
• Management services - Client focus (Level 2)
• Management services - Communication (Level 1)
• Management services - Initiative (Level 1)
• Management services - Results orientation (Level 1)
• Management services - Teamwork (Level 1)

Competency Profile(s)

For this position, the NRC will evaluate candidates using the following competency profile : Management Services.

View all competency profiles

Compensation

From $49,665 to $65,854 per annum.

In addition, the incumbent who meets the language requirements will receive the Bilingualism Bonus of $800 per year.

NRC employees enjoy a wide-range of competitive benefits including a robust pension plan, comprehensive health and dental coverage, disability and life insurance, office closure at the end of December, and additional supports to enhance your well-being throughout your career and beyond.

Notes

• In 2025, the NRC has been chosen as one of Canada’s Top Employers for Young People, the National Capital Region’s Top Employers and Forbes Canada’s Best Employers.
• Relocation assistance will be determined in accordance with the NRC's directives.
• A pre-qualified list may be established for similar positions for a one year period.
• Preference will be given to Canadian Citizens and Permanent Residents of Canada. Please include citizenship information in your application.
• The incumbent must adhere to safe workplace practices at all times.
• We thank all those who apply, however only those selected for further consideration will be contacted.

Please direct your questions, with the requisition number (24027) to :

For more information on career tools and other resources, check out Career tools and resources

• If you are currently a term or continuing employee at NRC, please apply through the SuccessFactors Careersmodule from your NRC computer.

Seniority level

Seniority level

Entry level

Employment type

Employment type

Full-time

Job function

Job function

Administrative

Research Services

Referrals increase your chances of interviewing at National Research Council Canada / Conseil national de recherches Canada by 2x

Get notified about new Administrative Assistant jobs in Boucherville, Quebec, Canada .

Intern, Contract Administration (Fall 2025)

Administrative Assistant and special projects coordinator

Administrative and operational support jobs

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

J-18808-Ljbffr

Create a job alert for this search