Administrative Assistant

Automotive and Surface Transportation; Halifax; Hybrid; CAD 40,000 - 80,000; Full time

Job summary

Join a leading research organization as an Administrative Assistant, where your skills in office administration and support will help drive innovative projects. In this hybrid role, you will coordinate meetings, manage travel arrangements, and maintain essential filing systems, contributing to the success of the Industrial Research Assistance Program. This dynamic environment fosters creativity and teamwork, allowing you to collaborate with brilliant minds and make a significant impact. If you are detail-oriented and thrive in a fast-paced setting, this opportunity will help you grow and discover what’s possible in your career.

Benefits

Robust Pension Plan

Comprehensive Health Coverage

Dental Coverage

Disability Insurance

Life Insurance

Office Closure at Year-End

Wellness Support

Qualifications

• Experience in administrative support, arranging meetings and travel.
• Knowledge of office procedures and ability to manage priorities.

Responsibilities

• Provide general administrative support to the Industrial Research Assistance Program.
• Coordinate meetings, travel arrangements, and maintain filing systems.

Skills

Office Administration

Time Management

Attention to Detail

Communication

Client Focus

Education

Secondary School Completion

Post-secondary Education in Administration

Tools

MS Office Suite (Word, Excel, PowerPoint, Outlook)

SAP System

Job description

Select how often (in days) to receive an alert:

Priority will be given to the following designated employment equity groups: women, Indigenous peoples* (First Nations, Inuit and Métis), persons with disabilities and racialized persons*.

* The Employment Equity Act, which is under review, uses the terminology Aboriginal peoples and visible minorities.

Candidates are asked to self-declare when applying to this hiring process.

City: Halifax or St. John’s or Moncton

Organizational Unit: Industrial Research Assistance Program

Classification: AD-3

Duration: Until 12 November 2025 with possibility of extension

Work Arrangements:

• Due to the nature of the work and operational requirements, this position is eligible for a hybrid work arrangement (combination of working onsite and telework). Employees in this position who telework will be required to travel to the identified work site at least three times per week or a minimum of 60% of their regular work schedule at their own expense.

At NRC, we recognize that Indigenous candidates may have important connections to their communities and you may be eligible for an exception to this work arrangement. Alternative work arrangements may also be considered to accommodate candidates as required. To learn more about these options, please contact the hiring team using the contact information below.

Discover the possible

Anything is possible at the National Research Council (NRC). As Canada’s leading research and technology organization, our world-renowned research pushes the boundaries of science and engineering to make the impossible, possible. Every day we explore new ideas through innovative research and help companies discover possibilities that impact Canada’s future and the world.

At the NRC, you’ll also discover new possibilities. Our supportive workplace fosters a culture of creativity, welcoming fresh perspectives and innovation at all levels. We value teamwork. You’ll collaborate across multiple fields and with the brightest minds to find creative solutions. Most importantly, you’ll discover what’s possible within you as you grow, make valuable contributions and progress in your professional journey. From ground-breaking discoveries to a life-changing career, discover your possible at the NRC.

The Role

We are looking for an Administrative Assistant to support the Industrial Research Assistance Program (IRAP). The Administrative Assistant would be someone who shares our core values of Integrity, Excellence, Respect and Creativity.

The selected candidate provides general administrative support. Some of the duties of the position may include: coordinating meetings (including events and seminars); making and revising travel arrangements; preparing correspondence, reports and presentations; establishing and maintaining filing and signing systems and responding to general enquiries. Other duties associated with research environments may include shipping and receiving, procurement, being a badge coordinator, time coordinator, Non-Salaried Worker coordinator, or publications administrator.

The Administrative Assistant is an integral part of the machinery that enables the NRC to do what we do!

Screening Criteria

Applicants must demonstrate within the content of their application that they meet the following screening criteria in order to be given further consideration as candidates:

Candidates must respond to all pre-screening questions in detail in order to be considered. Failure to do so will result in automatic disqualification.

Education

Successful completion of secondary school according to provincial standards.

Post-secondary education in administration may be considered an asset.

• Experience providing administrative support services such as arranging meetings, making travel arrangements, processing travel claims, creating and maintaining files, or financial data entry.
• Experience with MS Office suite products such as Word, Excel, PowerPoint and Outlook.
• Experience in purchasing and/or procurement considered an asset.
• Experience using the SAP system considered an asset.

Candidates will be assessed on the basis of the following criteria:

• Knowledge of office administration procedures and practices such as arranging meetings; making travel arrangements; processing travel claims and preparing correspondence considered a strong asset.
• Ability to manage multiple competing priorities on a daily basis.
• Ability to provide information, explain processes and respond to queries.
• Ability to demonstrate accuracy and attention to detail.
• Ability to use Microsoft Office Suite (Outlook, Word, Excel and PowerPoint).
• Ability to draft memos and correspondence considered an asset.
  
• Management services - Client focus (Level 2)
• Management services - Communication (Level 1)
• Management services - Initiative (Level 1)
• Management services - Results orientation (Level 1)
• Management services - Teamwork (Level 1)

Competency Profile(s)

For this position, the NRC will evaluate candidates using the following competency profile: Management Services

NRC employees enjoy a wide range of competitive benefits including a robust pension plan, comprehensive health and dental coverage, disability and life insurance, office closure at the end of December, and additional supports to enhance your well-being throughout your career and beyond.

Notes

• Relocation assistance will be determined in accordance with the NRC's directives.
• A pre-qualified list may be established for similar positions for a one year period.
• Preference will be given to Canadian Citizens and Permanent Residents of Canada. Please include citizenship information in your application.
• The incumbent must adhere to safe workplace practices at all times.
• We thank all those who apply, however only those selected for further consideration will be contacted.

Please direct your questions, with the requisition number (23619) to:

Closing Date: Friday, February 21, 2025 - 23:59 Eastern Time

*If you are currently a term or continuing employee at NRC, please apply through the SuccessFactors Careers module from your NRC computer.