Acquisitions Coordinator

Gardens, Libraries and Museums (GLAM), University of Oxford; Town of Oxford; On-site; CAD 55,000 - 70,000; Full time

Job summary

Gardens, Libraries and Museums (GLAM), University of Oxford, is seeking an acquisitions professional to support Bodleian Libraries. You will help ensure materials are ordered, received, processed and made available to readers efficiently.

You will coordinate day-to-day workflows, mentor Acquisitions staff, and help meet service targets. Experience in academic libraries and familiarity with Alma are advantageous.

Qualifications

• Experience of coaching or mentoring.
• Excellent interpersonal and communication skills.
• Strong time management and ability to prioritise competing demands.
• Strong numeracy skills and attention to detail with bibliographic and financial information.
• Knowledge of acquisitions-related systems and the ability to learn specialist software.
• Experience of working in an academic library, publishing or the book trade would be advantageous.
• Knowledge of Integrated Library Systems, particularly Alma.
• Additional language skills welcome.

Responsibilities

• Coordinate day-to-day acquisitions workflows for Bodleian Libraries.
• Oversee ordering and receipting of print materials and processing invoices and donations.
• Resolve supplier queries and maintain accurate records in the Integrated Library System.
• Liaise with colleagues across Bodleian Libraries and suppliers worldwide to support acquisitions services.

Skills

Coaching/mentoring

Interpersonal skills

Time management

Attention to detail

Numeracy

Prioritisation

Adaptability

Tools

Alma ILS

Job description

Company: Gardens, Libraries and Museums (GLAM), University of Oxford

You will play a key role in supporting the acquisition of books and serials for the Bodleian Libraries, helping to ensure that materials are ordered, received, processed and made available to readers efficiently.

You will coordinate day-to-day acquisitions workflows, provide guidance and support to Acquisitions Senior Assistants, and help ensure that service targets and deadlines are met. You will oversee and contribute to a range of activities, including ordering and receipting print materials, processing invoices and donations, resolving supplier queries and maintaining accurate records on the Integrated Library System. You will also liaise with colleagues across the Bodleian Libraries and suppliers worldwide, supporting the effective delivery of acquisitions services.

You will have experience of coaching or mentoring, together with excellent interpersonal and communication skills and the ability to work effectively with people across different teams. You will be highly organised, with strong time management skills and the ability to prioritise competing demands, meet deadlines and adapt flexibly to changing workloads. You will have strong numeracy skills and excellent attention to detail when working with bibliographic and financial information. You will also have knowledge of acquisitions-related systems and the ability to learn specialist software.Experience of working in an academic library, publishing or the book trade would be advantageous, as would knowledge of Integrated Library Systems, particularly Alma. Additional language skills, especially Slavonic languages would also be welcomed.

Gardens, Libraries and Museums (GLAM), University of Oxford

Gardens, Libraries and Museums (GLAM), University of Oxford

Gardens, Libraries and Museums (GLAM), University of Oxford