Accounts Receivable & Invoicing Specialist

PAVE; Toronto; Hybrid; CAD 50,000 - 60,000; Part time

Job summary

PAVE, an innovative AI-first company headquartered in Toronto, seeks an Accounts Receivable & Invoicing Specialist to join their dynamic team. This part-time role involves ensuring accurate invoicing and managing accounts receivable, ideal for a detail-oriented professional looking to contribute independently. The company offers a remote or hybrid work environment, with competitive compensation based on experience.

Benefits

Flexible Schedule

Competitive Compensation

Qualifications

• Minimum 2 years experience in a SaaS or software company.
• Proficient in Microsoft Excel and accounting software.
• Strong attention to detail and problem-solving skills.

Responsibilities

• Prepare and issue accurate invoices to clients in a timely manner.
• Process incoming payments and reconcile customer payments.
• Proactively manage collections and follow up with clients.

Skills

Attention to Detail

Problem Solving

Communication Skills

Independence

Education

2 years experience in invoicing and accounts receivable

Tools

Microsoft Excel

XERO

Job description

Accounts Receivable & Invoicing Specialist

Accounts Receivable & Invoicing Specialist

Welcome to PAVE, an AI-first solution that brings the latest computer vision research and machine learning techniques to visual assessment. Our intelligent platform enables consumers and dealers to complete a guided vehicle inspection that generates a comprehensive condition report in only minutes. Headquartered in Toronto, our team brings deep expertise from the automotive and technology industries.

Location : Remote or hybrid work arrangement, with occasional team meetings or check-ins.

Hours : Up to 40 hours per month

About Us :

Pave.ai is a dynamic and growing company that values efficiency, problem-solving, and independent work. We are looking for a detail-oriented and proactive professional to manage our invoicing and accounts receivable functions on a part-time basis.

Role Overview :

We are seeking an Invoicing and Accounts Receivable Specialist with at least 2 years of experience in a SaaS or software company working with revenue recognition, invoicing and accounts receivable management. The ideal candidate is self-sufficient, analytical, and solution-driven, capable of working independently while ensuring accuracy and timeliness in

financial transactions.

Key Responsibilities :

Invoicing :

• Analyze customer contracts to identify performance obligations and determine revenue recognition timing
• Prepare and issue accurate invoices to clients in a timely manner, ensuring compliance with contract terms and company policies
• Review billing data and contracts to verify accuracy and completeness
• Address any invoicing discrepancies or customer inquiries

Accounts Receivable Management :

• Process incoming payments and reconcile customer payments, maintaining up-to-date AR records
• Monitor outstanding invoices and follow up with clients as required
• Maintain accurate records of receivables and generate reports

Collections :

• Proactively manage collections by sending payment reminders and resolving outstanding balances
• Communicate professionally with clients regarding payment inquiries and discrepancies
• Escalate persistent collection issues to management when necessary

General Support :

• Identify and resolve discrepancies in payments or invoicing
• Recommend improvements to streamline invoicing and receivables
• Collaborate with internal teams for financial accuracy, reporting, and other administrative accounting duties.
• Support audit preparation and provide documentation as requested

Qualifications :

• Minimum 2 years of experience in invoicing, revenue recognition and accounts receivable , preferably in the technology or software sector.
• Strong attention to detail and problem-solving
• Ability to work independently with minimal
• Proficiency in Microsoft Excel and accounting software (e.g., XERO, Excel, and similar)
• Excellent communication skills for client follow-ups and internal
• Strong ability to manage multiple clients with unique invoicing nuances
• Must be legally entitled to work in Canada for any employer, without restrictions
• Flexibility required with a focus on Month-End responsibilities
• Flexible schedule with part-time hours (up to 40 hours per month)
• Opportunity to work in a dynamic and innovative
• Competitive compensation based on experience

Seniority level

Seniority level

Entry level

Employment type

Employment type

Full-time

Job function

Job function

Accounting / Auditing and Finance

Retail Motor Vehicles

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