Accounts Payable Specialist (Leduc)

International SOS group; City of Leduc; Hybrid; CAD 50,000 - 70,000; Full time

Job summary

International SOS is seeking an Accounts Payable Specialist to manage supplier invoices for US and Canada, ensuring accurate posting, coding, and approvals. You will work closely with vendors and internal teams to resolve issues and ensure timely payments.

The role is hybrid, with Mondays and Fridays at home and Tue–Thu in the Leduc office. A minimum of 3 years in AP and ERP proficiency are required, along with strong attention to detail and communication skills.

Qualifications

• Experience in accounts payable with high-volume processing.
• Familiarity with PO matching and invoice coding.
• Knowledge of US sales tax and Canadian GST/HST preferred.
• Proficiency in ERP systems and Microsoft Excel.

Responsibilities

• Process and post supplier invoices for US and Canadian entities.
• Verify invoice details, coding, tax treatment, and approvals.
• Research and resolve invoice discrepancies and variances.
• Maintain accurate invoice records and supporting documentation.
• Assist with vendor statement reconciliations and open items.
• Respond to vendor/internal inquiries regarding invoice status.

Skills

Attention to Detail

Customer Focus

Drive for Results

Accountability

Strong Communication

Teamwork & Collaboration

Time Management

Problem Solving

Integrity and Trust

Education

High school diploma or equivalent

Tools

ERP systems (Oracle, SAP, Microsoft Dynamics, NetSuite)

Job description

Location: Edmonton, AB, CA Leduc, AB, CA, T9E 1J9

Company: International SOS

At International SOS, we are in the business of protecting and saving lives. For 40 years, we have delivered customised security risk management, health, and wellbeing solutions to organisations worldwide. With a presence in 90 countries and a team of nearly 13,000 experts, we provide 24/7 support to help organisations fulfil their Duty of Care responsibilities.

Now, we’re looking for talented individuals to join our team and make a difference.

About the role

The Accounts Payable Specialist is responsible for the accurate and timely processing of supplier invoices for the United States and Canada. The role reviews, validates, and posts invoices in accordance with company policies, approval requirements, and internal controls.

The position works closely with vendors and internal stakeholders to resolve invoice issues and supports the efficient operation of the Accounts Payable function through a focus on accuracy, timeliness, and customer service.

The hours are Monday to Friday 8:30 am until 4:30 pm. This is a hybrid role in which Mondays/Fridays are work from home; Tuesdays, Wednesdays and Thursdays are in office at our Leduc location.

Key responsibilities

Accounts Payable Operations

• Receive, review, and post supplier invoices for US and Canadian entities.
• Verify invoice details, account coding, tax treatment, and required approvals.
• Process invoices accurately and within established timelines.
• Research and resolve invoice discrepancies, pricing variances, and duplicate invoices.
• Follow up with approvers to ensure timely invoice processing.
• Respond to vendor and internal inquiries regarding invoice status.
• Maintain accurate invoice records and supporting documentation.
• Assist with vendor statement reconciliations and resolution of outstanding items.

Continuous Improvement

• Identify opportunities to improve efficiency and accuracy within the accounts payable process.
• Participate in process improvement and system enhancement initiatives.
• Maintain compliance with documented procedures and work instructions.

About you

Required Skills and Knowledge

• Strong understanding of accounts payable processes and controls.
• Experience processing invoices in a high-volume environment.
• Familiarity with purchase order matching and invoice coding.
• Knowledge of US sales tax and Canadian GST/HST requirements preferred.
• Proficiency with ERP systems and Microsoft Excel.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Strong problem-solving and communication skills.

Required Competencies

• Attention to Detail
• Customer Focus
• Drive for Results
• Accountability
• Strong Communication (verbal & written)
• Teamwork & Collaboration
• Time Management
• Problem Solving
• Integrity and Trust

Required Work Experience

• 3+ years of Accounts Payable or related accounting experience.
• Experience processing high volumes of supplier invoices.
• Experience resolving invoice discrepancies and vendor inquiries.
• Experience working with ERP systems such as Oracle, SAP, Microsoft Dynamics, NetSuite, or similar.
• Experience in a shared services environment preferred.

Required Education

• High school diploma or equivalent required.
• Additional accounting, bookkeeping, or business-related training is an asset.

Required Languages

• English essential and other language skills advantageous

By joining International SOS, you will contribute to a global network dedicated to protecting people and organisations. We offer a dynamic and respectful workplace where expertise, innovation, and collaboration drive our success.

13,000 experts | 1,200+ locations | 90 countries | 110+ languages