Accounts Payable Specialist — Financial Controls

CareerBeacon; Halifax; Hybrid; CAD 52,000 - 68,000; Full time

Job summary

NSCAD University is seeking a Financial Services Officer - Accounts Payable reporting to the Controller. You will process, balance, and pay invoices and manage purchase orders, cheques, and related accounting activities.

The role requires a Grade 12, a 1-year accounting diploma, and at least 3 years of related experience, plus strong organizational and communication skills to meet deadlines.

Qualifications

• Completion of Grade 12 and a one-year diploma in accounting with at least three years of related experience or equivalent education and experience.
• Proficiency in typing, business machines, and computer use is necessary.
• Accuracy, strict deadlines, and well-developed organizational and time management skills are required.

Responsibilities

• Process and audit accounts payable transactions ensuring approvals, documentation, tax treatment, and policy compliance.
• Manage AP subledger including vendor statements, cheque runs, and GL reconciliation.
• Administer the University's purchase order process including encumbrances and approvals.
• Monitor employee allowances, travel and cash advances, grants, and expenditures for compliance.
• Prepare monthly reconciliations and reports for GL accounts and expenditures.
• Prepare and submit HST returns and CRA remittances and process banking transactions.
• Maintain vendor, student, and employee financial data in Colleague and related systems.
• Maintain capital asset records and assist audits with required documentation.
• Coordinate banking and cash-handling activities and related documentation.
• Provide financial and purchasing support across the University and train users on processes.

Skills

Typing

Business machines

Computer literacy

Time management

Organizational skills

Interpersonal skills

Communication

Education

Grade 12

Accounting diploma (1-year)

Tools

Colleague

Job description

NSCAD University is seeking a Financial Services Officer - Accounts Payable reporting to the Controller. You will process, balance, and pay invoices and manage purchase orders, cheques, and related accounting activities.

The role requires a Grade 12, a 1-year accounting diploma, and at least 3 years of related experience, plus strong organizational and communication skills to meet deadlines.