Senior Accounts Payable Specialist

MoveSmart Rentals; Canada; On-site; CAD 27,600 - 32,400; Full time

Job summary

MoveSmart Rentals is seeking a Senior Accounts Payable Specialist to manage day-to-day AP across our Canadian operations. The role requires strong full-cycle AP experience, proficiency with Canadian GST/HST, and the ability to independently handle invoices, vendor accounts, planning, and reporting.

You will process invoices, code accurately, prepare weekly payment runs, reconcile statements, and maintain organized records across multiple entities.

Qualifications

• Bachelor’s degree in Accounting/Finance or related field.
• 4+ years' accounts payable experience, Canadian context preferred.
• Experience with GST/HST coding and multi-entity real estate accounting.
• Proficient in Excel or Google Sheets.
• Strong English communication and vendor relations.
• Experience with Canadian vendors and tax rules.

Responsibilities

• Process vendor invoices with proper approvals and docs.
• Match invoices to work orders and contracts.
• Prepare weekly payment runs for approvals.
• Reconcile vendor statements and resolve discrepancies.
• Maintain vendor profiles and payment data.
• Assist with month-end close and AP reporting.
• Coordinate with operations and finance teams.
• Ensure GST/HST coding accuracy.

Skills

Full-cycle AP

Excel/Sheets

Vendor management

English proficiency

Communication skills

Education

Bachelor’s degree in Accounting/Finance/Business Admin

Colombian public accountant designation (asset)

4+ years in accounts payable

Experience with Canadian companies

Tools

QuickBooks Online

Job description

About The Role

MoveSmart Rentals is hiring an experienced Senior Accounts Payable Specialist to manage day-to-day accounts payable activities across our Canadian operations.

MoveSmart Rentals is hiring an experienced Senior Accounts Payable Specialist to manage day-to-day accounts payable activities across our Canadian operations. This role is designed for someone who has strong full-cycle accounts payable experience, understands Canadian accounting practices, and can independently manage invoices, vendor accounts, payment preparation, reconciliations, and accounts payable reporting. We are not looking for an entry-level bookkeeper or someone whose experience is limited to invoice entry. We need an experienced accounting professional who can take ownership of the accounts payable process, communicate confidently with Canadian vendors and internal departments, and maintain accurate financial records across multiple companies and properties.

Responsibilities

• Receive, review, code, and process vendor invoices
• Confirm invoices have the required supporting documents and approvals
• Match invoices against work orders, purchase orders, contracts, and vendor records
• Maintain accurate vendor profiles and payment information
• Prepare weekly and scheduled payment runs for management approval
• Reconcile vendor statements and resolve missing invoices, duplicate charges, credits, and discrepancies
• Monitor outstanding accounts payable balances and upcoming payment obligations
• Communicate professionally with Canadian vendors regarding invoices, payment status, and account discrepancies
• Process expense reports, credit-card transactions, and recurring expenses
• Apply appropriate GST and HST coding to invoices and expenses
• Support bank, credit-card, and accounts payable reconciliations
• Assist with month-end closing, accruals, prepaid expenses, and accounts payable reporting
• Maintain organized digital records and supporting documentation
• Work across multiple companies, properties, departments, and vendor accounts
• Identify weaknesses in the accounts payable process and recommend improvements
• Follow internal approval requirements, accounting controls, and fraud-prevention procedures
• Coordinate with operations, property management, maintenance, and finance team members

Education And Experience Requirements

• Bachelor’s degree in Accounting, Finance, Business Administration with an accounting concentration, or a closely related field
• A Colombian public accountant designation, such as Contador Público, is considered an asset but is not required
• Minimum 4 years of dedicated accounts payable or accounting operations experience
• Candidates with 4–7+ years of directly relevant experience are strongly preferred
• Previous experience supporting Canadian companies is required
• Strong full-cycle accounts payable experience, from invoice receipt through payment preparation and reconciliation
• Experience managing a high volume of invoices and vendor accounts
• Experience with Canadian GST and HST coding
• Experience with multi-company, multi-entity, property management, real estate, construction, maintenance, or service-based accounting is strongly preferred
• Experience preparing payment batches for review and approval
• Strong vendor statement reconciliation and discrepancy-resolution experience
• Experience supporting month-end accounting activities
• Strong Microsoft Excel or Google Sheets skills
• Experience with QuickBooks Online or another established accounting platform
• Advanced professional English, both written and spoken
• Ability to communicate confidently with Canadian vendors, managers, and internal departments
• Ability to work full-time during Ontario business hours
• Reliable computer, internet connection, headset, webcam, and professional remote workspace

Ideal Candidate

You are an experienced accounting professional who is organized, analytical, and comfortable taking responsibility for sensitive financial information.

You know how to investigate discrepancies, follow approval controls, maintain proper documentation, and communicate clearly when information is missing or incorrect.

You can manage competing deadlines without sacrificing accuracy, and you understand that accounts payable requires more than entering invoices. It requires judgment, accountability, follow-through, and careful control over company funds.

What Success Looks Like

• Invoices are entered accurately and on time
• Vendor accounts remain organized and reconciled
• Payment runs are complete, properly supported, and ready for approval
• Duplicate, incorrect, or unauthorized payments are prevented
• Vendor questions are addressed professionally and promptly
• Accounts payable records are ready for month-end review
• Management has clear visibility into upcoming payments and outstanding obligations
• Financial documentation is complete, accurate, and easy to audit

Compensation

The compensation range for this position is:

CAD $27,600–$32,400 annually

Final compensation will depend on the candidate’s accounts payable experience, Canadian-company experience, accounting-system knowledge, industry background, English communication skills, and ability to independently manage the full accounts payable process.