Accounts Payable Specialist

randstad canada; Oakville; On-site; CAD 60,000 - 75,000; Full time

Job summary

RS Breakers & Controls in Mississauga, ON, is seeking a full-time Accounts Receivable Specialist to manage invoices, collections, and billing processes, ensuring accuracy and timely cash flow. You will work with sales and operations, reconcile accounts, generate aging reports, and support month-end close.

The role requires 2+ years AR/billing, proficiency in accounting software and MS Office, and strong communication.

Qualifications

• High school diploma or equivalent; some post-secondary accounting/business coursework preferred.
• 2+ years of accounts receivable or billing experience.
• Proficiency with accounting software and Microsoft Office (Excel, Word, Outlook).
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to work independently and prioritize multiple tasks.
• Attention to detail and accuracy.
• Professional demeanor with customers.

Responsibilities

• Process and monitor customer invoices; ensure accuracy and timely delivery.
• Follow up on outstanding invoices through phone calls, emails, and letters.
• Negotiate payment terms and arrangements with customers.
• Reconcile customer accounts and investigate discrepancies.
• Prepare aging reports and provide regular updates to management.
• Record payments and update account records in the accounting system.
• Coordinate with sales and operations teams on credit and collection issues.
• Assist with credit applications and maintain customer credit files.
• Generate AR reports and analytics for management review.
• Handle customer inquiries regarding invoices and account status.
• Support month-end and year-end closing processes.

Skills

Communication skills

Time management

Attention to detail

Independence / self-motivation

Education

High school diploma or equivalent

Post-secondary accounting/business coursework (preferred)

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Accounting software

Microsoft Dynamics 365 Business Central

Job description

Last updated: 6 hours ago Full-time

CA$60,000.00–CA$75,000.00 yearly Full-time

RS Breakers & Controls is an Original Equipment Supplier that provides excellent customer service and customized solutions. Our 35,000-square-foot warehouse stocks over 100,000 products, including MCC wrapper/buckets, panel switches, circuit breakers, bus plugs, distribution panel boards, and so much more. We stock products of all amperages and voltages to serve residential, commercial, and industrial needs.

The Position:

This is a full‑time sales position based at our location in Mississauga, ON.

Reports to:

This position reports to the President/Owner

Key Responsibilities

• Process and monitor customer invoices; ensure accuracy and timely delivery
• Follow up on outstanding invoices through phone calls, emails, and letters
• Negotiate payment terms and arrangements with customers
• Reconcile customer accounts and investigate discrepancies
• Prepare aging reports and provide regular updates to management
• Record payments and update account records in the accounting system
• Coordinate with sales and operations teams on credit and collection issues
• Assist with credit applications and maintain customer credit files
• Generate AR reports and analytics for management review
• Handle customer inquiries regarding invoices and account status
• Support month‑end and year‑end closing processes

Required Qualifications

• High school diploma or equivalent; some post‑secondary accounting/business coursework preferred
• 2+ years of accounts receivable or billing experience
• Proficiency with accounting software and Microsoft Office (Excel, Word, Outlook)
• Strong organizational and time‑management skills
• Excellent written and verbal communication skills
• Ability to work independently and prioritize multiple tasks
• Attention to detail and accuracy
• Professional demeanor with customers

Preferred Qualifications

• Knowledge of B2B or wholesale distribution
• Experience with collections and credit management
• Familiarity with Microsoft Business Central