Accounts Payable / Receivable & Special Projects Administrative Representative

Diagnostic Solutions International; Ontario; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading company in diagnostic solutions is seeking an Administrative and Financial Support Specialist in Ontario. The role involves managing financial activities, supporting administrative processes, and ensuring compliance with regulations. Candidates should have strong experience in Microsoft Office and excellent organizational skills.

Qualifications

• At least 5 years of related work experience.
• Minimum 2 years experience with Microsoft Office in a business environment.
• Strong proficiency in MS Office applications.

Responsibilities

• Managing financial activities like Accounts Payable and Receivable.
• Coordinating compliance activities related to ISO 9001:2015.
• Scheduling appointments and managing travel arrangements.

Skills

Attention to detail

Problem-solving

Communication

Organizational skills

Confidentiality

Education

High School diploma or equivalent

Degree in business or a related field preferred

Tools

Microsoft Office

MS Project

Excel

PowerPoint

Job description

Job Description: Administrative and Financial Support Specialist

We are seeking a proactive and detail-oriented individual to support a wide range of administrative and financial activities within our organization. The successful candidate will be responsible for:

1. Supporting administrative duties and processes efficiently.
2. Managing financial activities such as Accounts Payable, Accounts Receivable, government accounting, and compliance issues, ensuring adherence to Federal Acquisition Regulations (FAR) and Cost Accounting Standards (CAS).
3. Supporting the company's vision by facilitating consolidated, simplified, and standardized financial reporting processes.
4. Providing administrative support for key business processes including the annual operating plan (AOP), strategic plan (STRAP), financial forecasts, and weekly updates.
5. Coordinating compliance activities related to ISO 9001:2015 with business needs.
6. Supporting the transition and implementation planning of ERP software.
7. Managing multiple priorities simultaneously, requiring extensive coordination across managers and time zones.
8. Scheduling appointments, managing calendars, travel arrangements, expense reports, and supporting team meetings.
9. Providing support with Excel, MS Project, and PowerPoint as needed.
10. Handling confidential information with minimal supervision, utilizing extensive knowledge of company operations and policies.
11. Making complex travel arrangements and managing travel expenses.
12. Prioritizing tasks effectively and exercising good judgment.
13. Demonstrating professionalism, motivation, strong problem-solving skills, and effective communication across all levels of the organization.
14. Managing multiple activities with coordination and follow-through to meet deadlines.
15. Exhibiting initiative, organizational skills, attention to detail, and a positive attitude.

Job Details

Job Number: DSI-002-000222-04

Job Title: AP, AR, Admin

Location: CA-Ontario

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Basic Qualifications

• High School diploma or equivalent
• At least 5 years of related work experience
• Minimum 2 years of experience with Microsoft Office in a business environment
• Strong proficiency in MS Office applications including PowerPoint, Excel, Outlook, Word, and MS Project
• Ability to work efficiently in a demanding environment and handle multiple tasks autonomously
• Degree in business or a related field preferred
• Attention to detail, executive presence, maturity, and sound judgment
• Excellent interpersonal, organizational, and communication skills
• Strong problem-solving skills and proactive requirement anticipation
• Ability to maintain confidentiality
• Enthusiastic with a positive outlook and proactive attitude