Accounts Payable Manager

Venor; Halifax; On-site; CAD 85,000 - 110,000; Full time

Job summary

Graybar Canada is seeking an Accounts Payable Manager to lead the AP team at its Halifax head office. The role oversees day-to-day AP operations, while coaching staff, strengthening vendor relationships, and ensuring compliance with internal controls.

You will manage high‑volume AP processes across multiple locations, drive process improvements, and support month/year-end close and audits. A hands-on, results‑oriented leader with strong communication is essential.

Qualifications

• Requires degree or diploma in Commerce/Business Administration or equivalent.
• Minimum five years accounts payable experience.
• Minimum two years supervisory experience.
• Experience in high-volume AP within a multi-division/branch environment will be an asset.

Responsibilities

• Lead, coach, and engage the accounts payable team to ensure accurate, timely service.
• Oversee full accounts payable cycle: vendor invoices, approvals, payments, reimbursements, and documentation.
• Ensure invoices are reviewed, coded, matched to PO/receiving reports, approved, and paid per policy.
• Manage vendor relationships: respond to inquiries, resolve discrepancies, reconcile statements.

Skills

Leadership

Vendor management

Process improvement

Communication

Problem solving

Education

Post-secondary degree in Commerce or Business Administration

Job description

Venor is proud to partner with Graybar Canada on their search for an Accounts Payable Manager to join their head office team in Halifax, NS. Graybar Canada is a leader in the distribution of high-quality electrical, automation, and telecommunications products, supporting these operations through supply chain management and logistics services. Graybar Canada operates more than 35 branches across Canada. As one of Canada’s largest employee-owned companies, Graybar Canada has the power and stability of a big corporation and the integrity and drive of a neighborhood business.

What You’ll Be Doing:

Reporting to the Director of Accounting, the Accounts Payable Manager will oversee the day-to-day operations of the accounts payable function, ensuring accurate, timely, and efficient service delivery across a multi-location organization. This is a hands-on leadership role for someone who enjoys coaching and developing a team, building strong vendor and branch relationships, and ensuring compliance with policies and internal controls. We’re looking for an organized, collaborative professional with sound judgment and a proactive approach to balancing team development with operational priorities. From overseeing payment processes and resolving vendor issues to streamlining workflows and leveraging technology, you’ll play an important role in strengthening processes and fostering a team culture focused on quality, accountability, and results.

Job Duties:

• Lead, coach, and engage the accounts payable team, to ensure accurate, timely, and vendor-focused service delivery
• Oversee the full accounts payable cycle, including vendor invoice processing, approval workflows, payment runs, employee reimbursements, and related documentation
• Ensure vendor invoices are reviewed, coded, matched to PO’s and receiving reports, approved, and paid in accordance with policy, payment terms, authority, and internal control requirements
• Manage vendor relationships by responding to inquiries, resolving payment and discount discrepancies, reconciling vendor statements, and supporting timely issue resolution
• Maintain accurate accounts payable records, vendor master data, financial documentation, and audit-ready files in accordance with accepted accounting practices
• Support month and year end close and external audit activities, coordinating accounts payable reconciliations, accruals, reporting, and analysis
• Drive process improvement by identifying and resolving issues, streamlining accounts payable workflows, leveraging automation where appropriate, and collaborating with branch locations, procurement, operations, and finance
• Comfortable working with online banking and related software
• Comfortable working in an environment that uses EDI (electronic data interchange), OCR (optical character recognition) and three-way matching in a multiple location environment
• Other responsibilities as required

Requirements:

• Post secondary degree or diploma in Commerce or Business Administration, or an acceptable combination of education and relevant experience
• Minimum of five years related accounts payable experience
• Minimum of two years related supervisory experience
• Demonstrated experience overseeing high-volume accounts payable processes in a fast-paced, complex environment.
• Experience working in a multi-divisional, multi-branch organization is considered an asset.
• A hands-on, results-oriented professional with a positive attitude and a strong sense of accountability
• An effective communicator who builds relationships, motivates others, and works collaboratively across teams
• Highly organized and adaptable, with sound judgment and the ability to solve problems, prioritize competing demands, and work effectively under pressure