Accounts Payable Invoice Coordinator

E.S. FOX LIMITED; Niagara Falls; On-site; CAD 29,000 - 33,000; Full time

Job summary

E.S. Fox Limited in Niagara Falls, ON is seeking an Accounts Payable Invoice Coordinator for an anticipated eight-month duration. The role supports the Accounting department, focusing on data entry, email processing, and efficient document handling in a fast-paced, digital environment.

The ideal candidate will bring accounting/finance exposure, strong Excel/Outlook skills, and a proactive, independent work style to ensure timely, accurate processing and clear communication across teams.

Qualifications

• Post-secondary education beneficial.
• Experience in an accounting/finance setting is an asset.
• Intermediate skills in Excel, Word, Adobe Acrobat and Outlook.
• Thrives in a paperless environment.
• Numerical with basic accounting knowledge (AP).
• Speed and accuracy in data input with attention to detail.
• Strong written and verbal communication; good time management.
• High autonomy; reliable to complete tasks.
• Proven initiative and ability to anticipate department needs.
• Ability to build relationships within the organization.

Responsibilities

• Extensive use of Adobe Acrobat to merge, code, extract, label, and create documents.
• Data entry of supplier invoices into in-house accounting software.
• Monitor requests for information and provide timely responses to the team.
• Check and follow up on non-committed POs for posting.
• Accurately process data input and incoming departmental email with minimal errors.
• Be meticulous when entering, matching, sorting, scanning, and filing.
• Provide accurate information when required and work in a fast-paced digital environment.
• Respond quickly and courteously to inquiries from customers, employees and management.
• Switchboard/Reception backup; perform other duties as assigned by the manager.

Skills

Attention to detail

Time management

Communication skills

Autonomy

Initiative

Relationship building

Numerical ability

Data entry speed

Education

Post-secondary education beneficial

Tools

Excel

Word

Adobe Acrobat

Outlook

Job description

Salary Range: $21.00 - $24.72. This posting is for an existing job vacancy.

For more than 90 years, E.S. Fox Limited (ESFL) has set the standard for safety and quality in the construction and fabrication industry. We have been unique in the industry as the ones who have helped build Canada’s infrastructure. We possess the insight and expertise to stand behind everything we do.

Our Strength is People. With a strong commitment to health, safety, and the protection of the environment, ESFL has earned a reputation as a people-first, environmentally conscious and socially responsible provider. Our goal is to foster, cultivate, and preserve a culture of diversity, equity, and inclusion so that all employees feel valued and respected. Our employees are our greatest asset. We strive to create an atmosphere that inspires free thinking, expression, and the promoting of individual differences, valuing the diverse contribution of skills, abilities, and experience.

Why Join Our Team

We offer you a rewarding career opportunity working within the thriving construction industry. We provide competitive compensation and support of professional growth.

Our office in Niagara Falls, ON, is looking for a Accounts Payable Invoice Coordinator to support the Accounting department for an anticipated duration of approximately eight months.

Summary of the Role

The Accounts Payable Invoice Coordinator will provide aid primarily to the finance and accounting departments. The successful candidate will be proactive in this role contributing to the efficiency and improvement of data entry and email processing procedures. Candidates must be able to demonstrate a high degree of flexibility, forward thinking and thrive in a fast-paced, electronic environment while maintaining accuracy and reliability in the work performed.

Key Responsibilities

• Extensive use of Abode Acrobat to merge, code, extract, label, and create documents.
• Data entry of supplier invoices into in-house accounting software.
• Monitor requests for information, prepare responses, and update team members accordingly.
• Check and follow up on non-committed POs to be posted.
• Accurately processes data input and incoming departmental email with minimal errors.
• Meticulous when entering, matching, sorting, scanning, and filing.
• Provide accurate and timely information when required.
• Work in a fast paced and mostly digital environment.
• Respond quickly, accurately and courteously to customer, employee, and management inquiries.
• Switchboard/Reception backup.
• Perform such other duties or responsibilities as may be determined by manager.

Key Requirements, Experience And Skills

• Post-secondary education is beneficial.
• Experience in an accounting/finance setting an asset.
• Intermediate skills in Microsoft Excel, Microsoft Word, Adobe Acrobat, and Outlook.
• Capable of thriving in a paperless environment.
• Numerically inclined with basic accounting knowledge especially as it relates to accounts payable.
• Demonstrated speed and accuracy of computerized data input, and attention to detail.
• Superior written and verbal communication skills.
• Time management skills.
• High level of autonomy; can be relied upon to follow work through to completion.
• Proven ability to take initiative and anticipate the needs of the department.
• Proven ability to establish relationships within an organization.

Attributes

• Independent and self-motivated.
• Highly organized and detail oriented.
• Able to work in a professional team environment.

Competencies

• Integrity
• Quality and Continuous Improvement
• Health & Safety Commitment

About E.S. Fox Limited

ESFL is a privately owned, Canadian, multi-trade fabricator and constructor, providing a single-source solution for Industrial, Institutional, Commercial, and Power Generation sectors. ESFL has established a reputation for safety, executing high quality workmanship, operational flexibility, efficiency, and timely project completion.

As a fully integrated, multi-trade construction firm, ESFL provides clients with a sole source solution for their detailed engineering, fabrication, construction, and maintenance needs. We are a solutions-based provider that delivers a superior level of service from ‘cradle to grave,’ as we offer multi-trade, service-oriented solutions for all your Industrial, Commercial, Institutional, and Energy products. ESFL continues to be a leader of Canadian strength and tradition for over 9 decades.

Headquartered in Niagara Falls, Ontario, we maintain full-service regional offices in Hamilton, Toronto, Port Robinson, Oshawa, Kincardine, and Kingston.

Connect: LinkedIn, esfox.com

In accordance with legislation and our commitment to transparent hiring practices, the compensation range for this position is provided. Final compensation will be determined based on qualifications, experience, and internal equity. Canadian work experience is not required. Please note that artificial intelligence tools are not utilized in the applicant screening process but may be used to record interviews with applicants' permission.

E.S. Fox Limited is an equal opportunity employer committed to providing an inclusive workplace. We will accommodate applicants with disabilities throughout the recruitment and selection process. Please advise Human Resources to ensure your accessibility needs are accommodated throughout this process.

CPRT