Site Administrator

E.S. FOX LIMITED; Hamilton; On-site; CAD 49,000 - 59,000; Full time

Job summary

ESFL’s Hamilton office is seeking a Site Administrator to support its GM St.Catharines project site for 6 months to 1 year. The role coordinates administrative services, payroll, onboarding, safety training, and records management across multiple systems while collaborating with project managers and the Area Manager.

The ideal candidate has a college diploma in business administration and solid experience with Microsoft Office in a manufacturing or construction-site setting.

Qualifications

• Completion of College level Diploma in Business Administration.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Experience in administrative roles on a construction-site environment preferred.
• Three (3) years' administrative experience in manufacturing or industrial environments preferred.

Responsibilities

• Coordinate administrative site services including record-keeping, document control, office layout, payroll administration, onboarding and safety training.
• Ensure payroll and time-sensitive items are accurately processed and submitted to head office.
• Coordinate collection and preparation of project-related records and reports.
• Maintain records of business transactions and office activities.
• Perform various administrative duties using multiple systems and procedures.
• Greet visitors and provide site support as necessary.
• Operate office equipment and manage mail and correspondence.
• Prepare site supply inventory and coordinate purchases.

Skills

Administrative experience

Microsoft Office

Construction-site awareness

Office software proficiency

Education

College level Diploma in Business Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Salary Range: 49,000-59,000

This posting is for an existing job vacancy.

For more than 90 years, E.S. Fox Limited (ESFL) has set the standard for safety and quality in the construction and fabrication industry. We have been unique in the industry as the ones who have helped build Canada's infrastructure. We possess the insight and expertise to stand behind everything we do.

Our Strength is People

With a strong commitment to health, safety, and the protection of the environment, ESFL has earned a reputation as a people-first, environmentally conscious and socially responsible provider. Our goal is to foster, cultivate, and preserve a culture of diversity, equity, and inclusion so that all employees feel valued and respected.

Our employees are our greatest asset. We strive to create an atmosphere that inspires free thinking, expression, and the promoting of individual differences, valuing the diverse contribution of skills, abilities, and experience.

Why Join Our Team

We offer you a rewarding career opportunity working within the thriving construction industry. We provide competitive compensation and support of professional growth.

Our office in Hamilton, ON is looking for a Site Administrator to support its project site at the GM St.Catharines, ON site, for an anticipated duration of 6 months to 1 year.

Summary of the Role

Reorting to the Area Manager and Project team, the Site Administrator is responsible for coordinating administrative site services such as purchasing, health and safety, tool crib requirements, as well as supporting the new employee onboarding process.

Key Responsibilities

• Administer site operating practices such as record keeping systems, document control, office layout and payroll administration using applicable systems, as well as new employee onboarding and safety training coordination.
• Ensure that time sensitive items such as payroll are accurately completed and submitted to head office for processing.
• Coordinate collection and preparation of project related records and reports.
• Compile and maintain records of business transactions and office activities.
• Perform a variety of administrative duties using multiple systems and procedures.
• Perform photocopying duties of important documentation and files appropriately.
• Organize and post data into record books.
• Record and file service and change orders.
• Provide and receive information to and from customers, suppliers, and Project Managers.
• Prepare site supply inventory and coordinate site supplies for purchase.
• Operate office equipment such as computer, fax, and photocopier.
• Open and re-route incoming mail, answer correspondences, and prepare outgoing mail.
• Greet construction site visitors and provide support as necessary.
• Proficiently use various software applications such as spreadsheets, relational databases, and statistical packages to assemble, manipulate, and format data and reports.
• Exercise sound judgment and assume responsibility for decisions, consequences, and results having an impact on staffing, costs, and quality of service.
• Ensure responsibilities and accountabilities are carried out in accordance with E.S. Fox Limited safety policies, procedures, ISO 18001 standards, and OHSA requirements.
• Perform such other reasonable duties and responsibilities as may be required to maintain an effective functioning site.

Key Requirements, Experience And Skills

• Completion of College level Diploma in Business Administration
• Highly knowledgeable in Microsoft Office programs including Word, Excel, and Outlook.
• Previous Administrative experience within a construction-site environment is preferred.
• Three (3) years' experience working in an administrative capacity in a manufacturing or industrial environment is preferred.

Attributes

• Reliable and punctual
• Well-organized and self-motivated
• Results- oriented
• Personable and professional

Competencies

Integrity

Quality and Continuous Improvement

Health & Safety Commitment

About E.S. Fox Limited

ESFL is a privately owned, Canadian, multi-trade fabricator and constructor, providing a single-source solution for Industrial, Institutional, Commercial, and Power Generation sectors. ESFL has established a reputation for safety, executing high quality workmanship, operational flexibility, efficiency, and timely project completion.

As a fully integrated, multi-trade construction firm, ESFL provides clients with a sole source solution for their detailed engineering, fabrication, construction, and maintenance needs. We are a solutions-based provider that delivers a superior level of service from cradle to grave, as we offer multi-trade, service-oriented solutions for all your Industrial, Commercial, Institutional, and Energy products. ESFL continues to be a leader of Canadian strength and tradition for over 9 decades.

Headquartered in Niagara Falls, Ontario, we maintain full-service regional offices in Hamilton, Toronto, Port Robinson, Oshawa -Kincardine, and Kingston.

Connect: LinkedIn, esfox.com

In accordance with legislation and our commitment to transparent hiring practices, the compensation range for this position is provided. Final compensation will be determined based on qualifications, experience, and internal equity. Canadian work experience is not required. Please note that artificial intelligence tools are not utilized in the applicant screening process but may be used to record interviews with applicants' permission.

E.S. Fox Limited is an equal opportunity employer committed to providing an inclusive workplace. We will accommodate applicants with disabilities throughout the recruitment and selection process. Please advise Human Resources to ensure your accessibility needs are accommodated throughout this process.

CPRT