Accounts Payable Finance Clerk

Halton Police Service; Oakville; On-site; CAD 51,000 - 73,000; Full time

Benefits offered by this job

Healthcare benefits

Onsite fitness opportunities

OMERS pension plan

Job summary

Halton Regional Police Service in Oakville, Ontario is seeking an Accounts Payable Finance Clerk on a temporary full-time, fixed-term 12-month assignment. The role supports invoices, expense claims, payments, cheque requisitions and reconciliations to ensure timely, accurate financial processing.

A two-year college diploma in Accounting or Business Administration is required, with at least two years in accounting or payables and proficiency in SAP, Word, Excel and Outlook.

Qualifications

• Two-year community college diploma in Accounting, Business Administration or a related discipline.
• Minimum two years of experience in accounting and/or accounts payable.
• Excellent working knowledge of Microsoft Word, Excel, Outlook and SAP or a comparable enterprise financial system.
• Experience handling confidential financial and employee information with discretion and professionalism.

Responsibilities

• Process accounts payable invoices and match to purchase orders and packing slips. Codes invoices for release from outline agreements and verifies amounts and supporting documents.
• Liaises with vendors and purchasing department to trace and resolve discrepancies.
• Prepares and processes cheque requisitions and personal expense claims for the Service. Ensures compliance with policy and by-laws and distributes cheques.
• Reviews, prepares invoices and processes cell phone personal expense claims.
• Communicates with members to address processing inquiries, including issues with pay.
• Processes clothing allowance payments and chargebacks to the appropriate cost centre.
• Prepares monthly financial statement and bank reconciliation for the board trust funds.
• Maintains corporate and cardholders’ credit and calling card accounts and downloads monthly statements for reconciliation.

Skills

Detail oriented

Education

Two-year college diploma in Accounting or related field

Tools

SAP

Microsoft Word

Excel

Outlook

Job description

Accounts Payable Finance Clerk

Temporary Full-Time (Fixed Term 12-Months)

Purpose: This temporary position has been established to address operational workload requirements

The Team you are Joining – Who We Are:

Start your life-changing journey with us. The Finance Services team is currently seeking a dedicated and detail-oriented Full-Time Accounts Payable Finance Clerk to play a vital role in supporting the people who protect and serve our community. This is your opportunity to join a progressive and growing Police Service known for its commitment to innovation, excellence in community safety, and a workplace culture grounded in respect, diversity, and inclusion.

About the Role – How you will Contribute to the Service:

As an Accounts Payable Finance Clerk, you will play an important role in keeping the Service’s financial operations accurate, efficient, and running smoothly. Your attention to detail and commitment to accuracy will help ensure invoices, expense claims, and payments are processed accurately, timely, and in accordance with organizational policies, contracts, and financial requirements. In this role, you will review, code, and process invoices for third-party vendors and Service members, investigate and resolve discrepancies, and work collaboratively with vendors, contractors, and internal teams to support seamless financial transactions. You will also contribute to the processing of cheque requisitions, personal expense claims, credit card reconciliations, and other accounts payable activities.

If you enjoy working with numbers, solving problems, building strong working relationships, and ensuring the details are right, this is an opportunity to make a meaningful contribution to the Service.

Key Responsibilities:

• Responsible for general accounting duties related to accounts payable, board trust fund, cash receipts, credit card use, police auctions, training courses and clothing allowance.
• Processes accounts payable invoices for third party vendors. Matches invoices to purchase orders and packing slips. Codes invoices for release from outline agreements. Verifies amounts and supporting documents. Liaises with vendors and purchasing department to trace and resolve discrepancies.
• Prepares and processes cheque requisitions and personal expense claims for the Service. Ensures that supporting information is provided and that claims are in accordance with policy and by-laws. Collects cheques from the Region's Accounts Payable department and distributes to recipients.
• Reviews, prepares invoices and processes cell phone personal expense claims.
• Communicates with members to address processing inquiries, including issues with pay.
• Processes clothing allowance payments and chargebacks to the appropriate cost centre.
• Prepares monthly financial statement and bank reconciliation for the board trust funds.
• Maintains record of police auctions. Reconciles monthly auction reports with receipts. Liaises with auction company and HRPS central property to resolve discrepancies and write off items.
• Maintains corporate and cardholders’ credit and calling card accounts through the on-line system. Downloads monthly statements and sends to individual cardholder. Confirms the correct cost elements and cost center to be charged for each transaction and uploads to SAP for posting. Follows up with cardholders for missing statements and source documents. Liaises with bank to resolve issues. Maintains lists of active credit cards.
• Liaises with Regional General Accounting to discuss and resolve problems related to processing of invoices, and issuing of cheques to vendors and employees, commodity tax, and other month-end and year-end problems.
• Responds to information requests from external agencies, including banks and other Police Services.
• Other related duties as assigned.

What you’ll Bring to the Role:

Education, Certifications and Qualifications: Minimum two-year community college diploma in Accounting, Business Administration or a related discipline.

Experience, Knowledge and Skills:

• Minimum two years of experience in accounting and/or accounts payable.
• Excellent working knowledge of Microsoft Word, Excel, Outlook and SAP or a comparable enterprise financial system.
• Demonstrated experience processing invoices, expense claims, payments and other financial transactions with a high degree of accuracy.
• Experience performing account reconciliations, reviewing financial records, identifying discrepancies and preparing financial reports.
• Experience handling confidential financial and employee information with discretion and professionalism.
• Experience liaising with vendors, employees, purchasing departments and Finance to investigate and resolve discrepancies and payment-related inquiries.
• Experience working in a public sector, municipal government, police service or other regulated environment is considered an asset.
• Knowledge of public-sector financial policies, procurement processes, expense guidelines, by-laws and financial accountability requirements is considered an asset.

Note: The successful applicant will need to pass a background check to the satisfaction of the Service which will include reference checks with previous employers, verification of educational achievements, and a criminal background screen.

What We Offer: We offer the opportunity to join a progressive work environment with a leading police service. Our Service is committed to the values of Trust and Respect, Integrity, Accountability, Excellence, Teamwork and Justice. We provide our employees with a competitive salary and benefits package which includes but is not limited to comprehensive healthcare benefits, training and development opportunities, paid leave, onsite fitness opportunities, access to wellness resources and participation in a defined benefit pension plan – Ontario Municipal Employee Retirement System (O.M.E.R.S.).

This position is based at our Oakville headquarters, located at the QEW and North Service Road West,

Salary: The starting salary for this role is $45.14 per hour with 6% in lieu of benefits and 4% vacation pay.

HRPS does not use artificial intelligence (AI) tools to screen, assess, rank, or select candidates at any stage of our recruitment or hiring process. All applications and candidate evaluations are reviewed directly by our staffing team.

***Various skills assessments may be administered as part of the selection process. Selected applicants may be invited to attend in-person interviews and/or assessments during the week of December 7th. Internal applicants will be given first consideration for this position. HRPS reserves the right to review and evaluate qualified internal candidates before considering external applicants. External candidates may be reviewed only if no suitable internal candidate is identified

The Halton Regional Police Service strives to be an accessible and inclusive organization. We are committed to fairness and equity in employment and our recruitment and selection practices. We encourage and welcome applications from all who may contribute to the further diversification of our organization. Should you require an accommodation under the Ontario Human Rights Code (OHRC) and/or the Accessibility for Ontarians with Disabilities Act (AODA) during any stage of the recruitment process, we will work with you to remove any barriers. Please do not hesitate to let us know by contacting us for assistance at [e-mail].

We thank all applicants for their interest in joining our organization. Only those who are selected to advance through the recruitment process will be contacted by our team.