Accounts Payable Coordinator – Contract

Canadian Hospital Specialties Ltd.; Oakville; On-site; CAD 48,000 - 50,000; Full time

Job summary

Canadian Hospital Specialties Ltd. seeks an experienced Accounts Payable Coordinator for a contract role ending January 29, 2027. The role reports to the AP Manager and focuses on accurate, timely processing of invoices in a high-volume environment.

Ideal candidates bring 5+ years of full-cycle AP, PO-to-invoice processing, and strong Excel skills. Knowledge of MS Dynamics 365 BC and manufacturing exposure are advantageous. In-person at Oakville office.

Qualifications

• 5+ years of full-cycle AP experience.
• Experience in a high-volume, fast-paced environment.
• 2+ years processing invoices based on PO to invoice.
• 1+ years reconciling vendor statements into an accounting system.
• Intermediate Excel proficiency.
• MS Dynamics 365 BC experience is a plus.
• Manufacturing experience is a plus.

Responsibilities

• Process and review invoices, ensuring accuracy and adherence to policies.
• Retrieve invoices and backup documentation from vendor portals.
• Verify and reconcile vendor statements and resolve discrepancies.
• Validate G/L, department and division coding on non-PO invoices.
• Prepare and follow up on vendor credits to ensure timely payments.
• Maintain Excel files to support AP processes and variance tracking.
• Assist with ad hoc projects and analysis as required.

Skills

Accounts Payable

High-volume environment

PO to Invoice

Vendor statements reconciliation

Excel

Tools

MS Dynamics 365 BC

Job description

We are seeking an experienced Accounts Payable (AP) Coordinator for a contract position ending January 29, 2027.

Reporting to the AP Manager, the primary responsibility of the Accounts Payable Coordinator is to ensure the smooth and efficient operation of the accounts payable function.

General Duties & Responsibilities

• Process and review invoices, ensuring accuracy and adherence to company policies.
• Retrieve invoices and backup documentation from vendor online portals as required.
• Verify and reconcile vendor statements, resolving any discrepancies.
• Validate G/L, department and division coding and proper approval on all non-purchase order related vendor invoices.
• Prepare and follow up on vendor credits to ensure timely application to payments and/or collection.
• Maintain various Excel files to support AP processes and variance tracking.
• Review existing processes and continuously look for efficiencies/improvements.
• Ensure timely response to both internal and external customer and vendor requests, developing strong relationships with all groups.
• Assist with ad hoc projects and analysis as required.

KNOWLEDGE, EXPERIENCE & EDUCATION

• 5+ years of full-cycle AP experience
• Comfortable with a high-volume, fast-paced environment
• 2+ years experience processing invoices based on purchase order (PO to invoice)
• 1+ years of experience reconciling vendor account statements into an accounting system
• Intermediate Excel
• MS Dynamics Business Central 365 (nice to have)
• Manufacturing experience(nice to have)

LANGUAGE SKILLS

• Must be proficient in written & spoken English.

WORK ENVIRONMENT, HEALTH & SAFETY

• The majority of the time will be spent in an office environment.
• Employee will comply with all Health and Safety requirements.
• A hair net shall be worn at all times in the extrusion area, environmentally controlled rooms and in the warehouse area.

PHYSICAL DEMANDS

• Physical requirements are standing, walking, sitting, climbing stairs and keyboarding.
• Due to the responsibilities of this position, other physical requirements include reaching, grasping, bending and flexing the arms, legs, legs, wrists and fingers.

Salary Range - $48K - $50K annually (contract position until January 29, 2027).

Location: In-person at our Oakville office

* This position requires the successful completion of a background check, in accordance with applicable laws and company policy.