Accounts Payable Coordinator

Métis Nation of Ontario; Ottawa; Hybrid; CAD 45,000 - 60,000; Full time

Job summary

Métis Nation of Ontario is seeking an Accounts Payable Coordinator to oversee day‑to‑day AP operations, ensuring timely processing of vendor invoices, payments and expense reports. You will maintain vendor relations and assist with month‑end close.

You will process invoices, ensure proper documentation, and respond to inquiries while supporting financial procedures across branches. Hybrid work and strong attention to detail are essential.

Qualifications

• College diploma or equivalent with accounting focus.
• 1–3 years of accounts payable experience (or 3–5 years without a diploma).
• Proficiency with Microsoft Office and standard office software.

Responsibilities

• Process invoices, expense claims, and payment requests according to policies.
• Record payments accurately in the accounting system with proper documentation.
• Pay vendor invoices timely and in compliance with agreements.
• File documents both online and physically.
• Respond to inquiries regarding payments and accounts.
• Support branch management on financial procedures.
• Identify and resolve invoice discrepancies and billing issues.
• Assist with audits and prepare documentation for reviews.
• Contribute to ongoing improvement of financial processes.

Skills

Tech literacy

Fluent English

Organizational skills

Detail oriented

Independent worker

Education

College Diploma in Accounting

Tools

Microsoft Office

Job description

About the Role:

The Accounts Payable Coordinator is responsible for overseeing and coordinating the day-to-day operations of the accounts payable function. This includes ensuring timely and accurate processing of vendor invoices, payments, and expense reports, maintaining vendor relationships, and assisting with month-end and year-end close activities.

What You Will Be Doing:

• Process invoices, expense claims, and payment requests in accordance with financial policies and procedures.
• Ensure all payments are recorded properly in the accounting system and supported by appropriate documentation.
• Ensure timely and accurate payment of vendor invoices in compliance with financial policies and contractual obligations.
• Online and physical document filing
• Respond to internal and external inquiries regarding payments and accounts.
• Providing support to Branch management on financial procedures
• Review, verify, and reconcile invoice discrepancies and resolve billing issues with vendors or internal departments.
• Support audits and prepare necessary documentation for financial reviews.
• Contribute to the ongoing improvement of financial processes and procedures.
• Promotes the values of the organization within the workplace and in the community by demonstrating positive and professional relationships with others (employees, citizens, council, volunteers, advocates, etc.)
• Reports all unsafe conditions, hazards or practices, accidents and incidents in accordance with the Occupational Health and Safety Act and adheres to all Health and Safety requirements within the MNO’s policies and procedures and provincial legislation.
• Performs other job/branch-related duties as required.

Qualifications:

• College Diploma (1 or 2 year) in accounting, bookkeeping, or related field or increased experience
• 1 to 3 years of experience in accounts payable or general accounting if combined with college diploma, or 3-5 years of experience if not
• High degree of technology literacy and proficiency in standard office equipment and software.
• Experience with Microsoft Office suite required
• Fluent in English speaking, reading and writing
• Strong desire to act in the service of the Métis Citizens, to advance and uphold rights and culture
• Superior organization skills and time/priority-management
• Efficiently and accurately process and manage a high-volume of transaction via system data entry
• Communicate well within a team environment, including being able to understand and follow instructions and collaborate with team members
• Communicate issues encountered and provide potential solutions to resolve issues
• Highly detail-oriented
• Demonstrated ability to work alone/independently with minimal supervision
• Demonstrated problem-solving skills
• Ability to work in both a remote and in-office work environment