Accounting Clerk

MacEwen Agricentre Inc.; Maxville; On-site; CAD 55,000 - 75,000; Full time

Job summary

MacEwen Agricentre Inc. is seeking a meticulous accounting professional to handle accounts payable, accounts receivable, and related reconciliations. The role includes processing EFT payments, issuing supplier cheques, and maintaining accruals in Agvance, with duties extending to customer statements via Prosoft.

You will also support fleet data in Samsara, manage documents, and assist with month-end activities while prioritizing confidentiality and accuracy in a fast-paced environment.

Qualifications

• Requires high school diploma; accounting diploma or related post-secondary education is a strong asset.
• Experience with accounts payable, accounts receivable and reconciliations.
• Experience with ERP or financial management systems preferred.
• Bilingualism (English and French) is a strong asset.
• Prosoft, Agvance and/or Samsara experience is considered an asset.

Responsibilities

• Process accounts payable data entry accurately and in a timely manner.
• Prepare and process EFT payments.
• Issue and distribute supplier cheques and payments.
• Record and maintain A/P accruals in Agvance.
• Reconcile accounts payable statements and investigate discrepancies.
• Contact suppliers regarding inquiries, payment status, and statements.
• Process and record deposits.
• Respond to customer inquiries regarding accounts receivable and balances.
• Generate and distribute customer statements using Prosoft.
• Maintain Samsara fleet data and related records.
• Prepare and maintain work orders and ensure data accuracy.
• Monitor and report energy usage for management.
• Assist with month-end accounting activities and general documentation.
• Maintain filing systems and ensure confidentiality.

Skills

Accounts Payable

Accounts Receivable

Data entry

Attention to detail

Analytical skills

Time management

Team collaboration

Confidentiality

Communication

Education

High School Diploma

Accounting Diploma

Post-secondary education

Tools

Microsoft Office Suite

Excel

Prosoft

Agvance

Samsara

Job description

Description

Roles and Responsibilities

Accounts Payable & Receivable

• Process accounts payable data entry accurately and in a timely manner.
• Prepare and process Electronic Funds Transfer (EFT) payments.
• Issue and distribute supplier cheques and payments.
• Record and maintain A/P accruals in Agvance.
• Reconcile accounts payable statements and investigate discrepancies.
• Contact suppliers regarding account inquiries, payment status, and statement discrepancies.
• Process and record deposits.
• Respond to customer inquiries regarding accounts receivable and account balances.
• Generate and distribute customer statements using Prosoft.

Fleet Management & Operational Support

• Maintain and update the Samsara fleet management system.
• Prepare and maintain work orders as required.
• Ensure operational data is accurate and up to date.

Utility Tracking & Reporting

• Maintain spreadsheets for energy tracking and reporting, including hydro, propane, and natural gas usage.
• Compile and monitor utility consumption and cost data for management reporting purposes.

General Accounting & Administrative Support

• Maintain accurate financial records and supporting documentation.
• Assist with month-end accounting activities and reporting requirements.
• Provide support to the Accounting Supervisor with accounting, reporting, reconciliations, audits, and special projects as required.
• Maintain organized electronic and physical filing systems.
• Ensure confidentiality of financial information and adherence to company policies and procedures.

Required Education and Qualifications

• High School Diploma required.
• Accounting Diploma or related post-secondary education considered a strong asset.
• Previous accounting or bookkeeping experience required.
• Experience with accounts payable, accounts receivable, and account reconciliations.
• Experience with accounting, ERP, or financial management systems preferred.
• Experience with Prosoft, Agvance, and/or Samsara is considered an asset.
• Bilingualism (English and French) is considered a strong asset.

Skills and Abilities

• Proficient in Microsoft Office Suite, including intermediate Microsoft Excel skills.
• Strong data entry, organizational, and record-keeping abilities.
• Excellent attention to detail and accuracy.
• Strong analytical and problem-solving skills.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Strong verbal and written communication skills.
• Ability to work independently and collaboratively within a team environment.
• Professional, dependable, and committed to maintaining confidentiality.
• Ability to adapt to changing priorities and support multiple departments as required.