Accounts Payable Clerk (PR-CP68-009) - Corporate Office

Bethany-Care-Society; Calgary; On-site; CAD 55,000 - 74,000; Full time

Job summary

Bethany Care Society in Calgary is seeking an Accounts Payable Clerk to manage supplier invoices and coding in Workday, with emphasis on accuracy and timely processing.

You will verify invoices, support EFT/cheque payments, respond to vendors, and reconcile accounts to support a smooth month-end close while maintaining audit-ready records.

Qualifications

• Minimum of 2 years of accounts payable, invoice-processing, and bookkeeping experience.
• Experience using an enterprise financial system; Workday is an asset.
• Proficient in Microsoft Office and related tools.

Responsibilities

• Process and code supplier invoices in Workday with accurate company and cost center details.
• Follow up on approvals and resolve discrepancies with budget owners.
• Support EFT and cheque payment runs per terms and cash flow.
• Respond to vendor inquiries and maintain vendor records.
• Reconcile vendor statements and AP accounts for month-end close.
• Prepare accruals, prepaid schedules, and month-end adjustments.
• Ensure compliance with Bethany policies; provide audit support with reconciliations.
• Identify opportunities to strengthen controls and improve AP processes.

Skills

Accounts payable

Invoice processing

Workday

Vendor management

Month-end reconciliation

Accruals & prepaids

Coding accuracy

Communication

Education

Office Administration Certificate/ Accounting Diploma or equivalent

Tools

Workday

Microsoft Office

Excel

Job description

About The Role:With a passion for service toward residents, tenants, suppliers, team members, and colleagues, the Accounts Payable Clerk performs accurate and timely accounts payable functions. The position receives and validates supplier invoices, maintains complete supporting documentation, processes invoices in Workday, applies supported coding and tax treatment, monitors approvals, supports payment settlement, responds to supplier inquiries, and maintains an audit-ready record.What You Will Do:SUMMARYWith a passion for service toward residents, tenants, suppliers, team members, and colleagues, the Accounts Payable Clerk performs accurate and timely accounts payable functions. The position receives and validates supplier invoices, maintains complete supporting documentation, processes invoices in Workday, applies supported coding and tax treatment, monitors approvals, supports payment settlement, responds to supplier inquiries, and maintains an audit-ready record.Essential duties, responsibilities, and performance measures1. Invoice Processing & Coding – Review and process supplier invoices in Workday, ensuring accurate company, cost centre, spend category, project, and fund coding.2. Approval & Exception Management – Follow up on approvals and resolve coding, pricing, or documentation discrepancies with budget owners and departments.3. Payment Processing – Support scheduled EFT and cheque payment runs in accordance with payment terms and cash flow requirements.4. Vendor Management – Respond to vendor inquiries, maintain vendor records, and support vendor onboarding activities.5. Reconciliations & Month-End Support – Reconcile vendor statements, AP accounts, and assigned balance sheet accounts to support a timely month-end close and prepare accurate journal entries.6. Accruals & Prepaids – Prepare and maintain schedules for accruals, prepaid expenses, and other month-end adjustments.7. Policy Compliance & Audit Support – Ensure transactions comply with Bethany's accounting and capitalization policies and provide audit support through reconciliations and working papers.8. Process Improvement – Identify opportunities to strengthen controls, improve coding accuracy, and enhance AP processes and efficiencies.undefined9. Teamwork - Cares for and actively participates and assists other employees to achieve and maintain a responsible atmosphere of resident centered care. Performance Measures include:a. Review draft, in-progress, approved-unpaid, on-hold, failed, and returned invoices by company and due date.b. Follow up on outstanding approvals and identify potential accrual, deferral, cut-off, duplicate, credit, or supplier-statement issues.c. Participate in process updates, training, documentation improvements, and knowledge sharing.undefinedd. Use current Bethany Connect guidance and Workday configuration as the authoritative operational source.undefinedQualificationsEducationa. Office Administration Certificate/ Accounting Diploma or equivalent.Experiencea. Minimum of 2 years of accounts payable, invoice-processing, and bookkeeping experience preferred.b. Experience using an enterprise financial system is preferred; Workday experience is an asset.Additional Skillsa. Able to work effectively in a physically and mentally demanding environment.b. Excellent interpersonal skills, and strong verbal and written communication skillsc. Experience and a good working knowledge of Microsoft OfficePosition Information:Location:Calgary, AlbertaSite:Corporate officeSite Address:100 2915 26 Avenue SE Calgary, AB T2B 2W6Classification:Accounts Payable Clerk (PR-CP68-009) - Corporate OfficeFTE:1.00Non- Union/Union:Department/Unit:Finance - Financial OperationsTime Type:Full timePosition Type:Temporary (Fixed Term)Shift & Hours of Work:Days (0800-1615)Shift per Cycle:Monday- FridayPosition Start Date:2026-10-14Position End Date:2027-10-29All applicants are thanked for their interest. Only those selected to move forward will be contacted.Bethany Care Society is an equal opportunity employer.Successful candidates will be required to obtain a Criminal Background Check and provide proof of all mandatory immunizations.Bethany Care Society complies with the Personal Information Protection and Electronic Documents Act (PIPEDA). By forwarding your resume to Bethany you are consenting to the collection and use of your personal information for this job competition. Your information will be kept strictly confidential.