Accounts Payable Clerk (PR-CP68-009) - Corporate Office

BCS Bethany Care Society; Calgary; Presencial; CAD 45.000 - 65.000; Jornada completa

Descripción de la vacante

Bethany Care Society in Canada is seeking an Accounts Payable Clerk to join our Corporate Office in Calgary. This full-time, temporary role processes supplier invoices in Workday, codes accurately, and supports month-end close and audits.

We value strong interpersonal and written communication, attention to detail, and the ability to respond to vendor inquiries. The position includes processing payments, maintaining vendor records, and contributing to process improvements within our Finance

Formación

• Minimum of 2 years of accounts payable, invoice-processing, and bookkeeping experience.
• Experience using an enterprise financial system is preferred; Workday experience is a plus.
• Strong attention to detail and accuracy in coding and data entry.
• Ability to respond professionally to supplier inquiries and inquiries from internal teams.

Responsabilidades

• Invoice Processing & Coding – Review and process supplier invoices in Workday with correct coding.
• Approval & Exception Management – Track approvals and rectify discrepancies with budget owners.
• Payment Processing – Support EFT and cheque runs aligned with terms and cash flow.
• Vendor Management – Maintain vendor records and respond to vendor inquiries.
• Reconciliations & Month-End – Reconcile AP balances and assist month-end close.
• Accruals & Prepaids – Prepare schedules for accruals, prepaid expenses, and adjustments.
• Policy Compliance & Audit Support – Ensure transactions comply with policies and support audits.
• Process Improvement – Identify opportunities to strengthen controls and AP efficiency.
• Teamwork – Collaborate with Finance and other departments to support resident care.

Conocimientos

Accounts Payable

Invoice Processing

Interpersonal Skills

Written & Verbal Communication

Educación

Office Administration Certificate / Accounting Diploma or equivalent

Herramientas

Workday

Microsoft Office

Descripción del empleo

About The Role

With a passion for service toward residents, tenants, suppliers, team members, and colleagues, the Accounts Payable Clerk performs accurate and timely accounts payable functions. The position receives and validates supplier invoices, maintains complete supporting documentation, processes invoices in Workday, applies supported coding and tax treatment, monitors approvals, supports payment settlement, responds to supplier inquiries, and maintains an audit-ready record.

What You Will Do

SUMMARY With a passion for service toward residents, tenants, suppliers, team members, and colleagues, the Accounts Payable Clerk performs accurate and timely accounts payable functions. The position receives and validates supplier invoices, maintains complete supporting documentation, processes invoices in Workday, applies supported coding and tax treatment, monitors approvals, supports payment settlement, responds to supplier inquiries, and maintains an audit-ready record.

Essential duties, responsibilities, and performance measures

1. Invoice Processing & Coding – Review and process supplier invoices in Workday, ensuring accurate company, cost centre, spend category, project, and fund coding.
2. Approval & Exception Management – Follow up on approvals and resolve coding, pricing, or documentation discrepancies with budget owners and departments.
3. Payment Processing – Support scheduled EFT and cheque payment runs in accordance with payment terms and cash flow requirements.
4. Vendor Management – Respond to vendor inquiries, maintain vendor records, and support vendor onboarding activities.
5. Reconciliations & Month-End Support – Reconcile vendor statements, AP accounts, and assigned balance sheet accounts to support a timely month-end close and prepare accurate journal entries.
6. Accruals & Prepaids – Prepare and maintain schedules for accruals, prepaid expenses, and other month-end adjustments.
7. Policy Compliance & Audit Support – Ensure transactions comply with Bethany's accounting and capitalization policies and provide audit support through reconciliations and working papers.
8. Process Improvement – Identify opportunities to strengthen controls, improve coding accuracy, and enhance AP processes and efficiencies.
9. Teamwork - Cares for and actively participates and assists other employees to achieve and maintain a responsible atmosphere of resident centered care.

Performance Measures include:

• a. Review draft, in-progress, approved-unpaid, on-hold, failed, and returned invoices by company and due date.
• b. Follow up on outstanding approvals and identify potential accrual, deferral, cut-off, duplicate, credit, or supplier-statement issues.
• c. Participate in process updates, training, documentation improvements, and knowledge sharing.
• d. Use current Bethany Connect guidance and Workday configuration as the authoritative operational source.

Qualifications Education

• a. Office Administration Certificate/ Accounting Diploma or equivalent.
• Experience a. Minimum of 2 years of accounts payable, invoice-processing, and bookkeeping experience preferred.
• b. Experience using an enterprise financial system is preferred; Workday experience is an asset.

Additional Skills

• a. Able to work effectively in a physically and mentally demanding environment.
• b. Excellent interpersonal skills, and strong verbal and written communication skills
• c. Experience and a good working knowledge of Microsoft Office

Position Information

Location: Calgary, Alberta

Site: Corporate office

Site Address: 100 2915 26 Avenue SE Calgary, AB T2B 2W6

Classification: Accounts Payable Clerk (PR-CP68-009) - Corporate Office

FTE: 1.00

Non- Union/Union: Department/Unit: Finance - Financial Operations

Time Type: Full time

Position Type: Temporary (Fixed Term)

Shift & Hours of Work: Days (0800-1615)

Shift per Cycle: Monday- Friday

Position Start Date: 2026-10-14

Position End Date: 2027-10-29

All applicants are thanked for their interest. Only those selected to move forward will be contacted.

Bethany Care Society is an equal opportunity employer.

Successful candidates will be required to obtain a Criminal Background Check and provide proof of all mandatory immunizations.

Bethany Care Society complies with the Personal Information Protection and Electronic Documents Act (PIPEDA).

Bethany is one of Western Canada’s largest not-for-profit providers of care, housing, and community services for seniors and persons with disabilities. Since 1945, Bethany has provided high-quality, person-centred care focused on the unique physical, emotional, and spiritual well-being of our residents and tenants.

At Bethany, our employees are the backbone that supports our model of quality care.

We celebrate a workforce rich in diversity, and our employees are rewarded through meaningful work experiences.

Our employees are a part of something bigger than themselves—we are a team of multidisciplinary professionals committed to “Creating Caring Communities.

For more information, check out this video about Working at Bethany