Accounts Payable Clerk – Lac La Biche Campus

Portage College; Hamlet of Lac la Biche; On-site; CAD 46,000 - 59,000; Full time

Job summary

Portage College is seeking an Accounts Payable Clerk to handle vendor invoices, employee reimbursements, and other payables. The role emphasizes accuracy, policy compliance, and timely processing within a post-secondary setting.

The successful candidate will manage approvals, reconciliations, GST filings, and payment runs, supporting the college's financial operations with strong attention to detail and independent work habits.

Qualifications

• Certificate in Business or Accounting (or equivalent)
• 1–3 years in accounts payable
• Experience with financial/accounting systems and ERP software
• Excellent Excel skills
• Police information check required
• Ability to work independently and meet deadlines

Responsibilities

• Process, verify, and reconcile accounts payable transactions
• Prepare payment runs (cheques and wire transfers)
• Reconcile monthly, quarterly and year-end accounts payable subledgers
• File GST rebates and reconcile GST accounts to CRA

Skills

Accounts payable

Data entry

Organized

Attention to detail

Education

Certificate in Business or Accounting

Tools

ERP software

Agresso Unit4

Job description

Position type:Full-time term until December 2027

Posting date:August 4, 2026

Salary:$4,089 to $5,302 per month

Closing date:We will begin reviewing resumes on August 12, 2026

ABOUT THE POSITION

Portage College is actively seeking an Accounts Payable Clerk. This position is responsible for processing, verifying, and reconciling financial transactions related to the payment of vendor invoices, employee reimbursements, and other accounts payable functions. The Accounts Payable Clerk ensures that policy and guidelines are adhered to as established by the College. Responsibilities include:

• Ensure invoices, expense claims, and visas have appropriate approvals, supporting documentation and account coding in compliance with College reporting
• Perform monthly, quarterly and year end reconciliation of accounts payable subledger, prepaid and clearing accounts
• Manage the setup of new Visa cards, process all card updates, and conduct orientation sessions for new cardholders.
• Collect, verify, and post accruals, ensuring they are accurate, reasonable, and supported by the necessary documentation.
• Prepare payment runs, including but not limited to issuing cheques and wire transfers
• Perform monthly reconciliations of GST accounts to calculate and file GST rebate with CRA

QUALIFICATIONS AND EXPERIENCE

• Certificate in Business or Accounting. Experience and other equivalencies may be considered.
• 1-3 years of experience in accounts payable, preferably within a public sector or educational institution
• Experience with financial/accounting systems and enterprise resource planning software
• Experience with high-volume data entry, record keeping, and accounting are assets.
• Excellent problem-solving skills to troubleshoot when information received is incomplete, inaccurate or contains errors.
• Strong computer skills, especially with Microsoft Excel.
• Experience or knowledge of Agresso Unit4 would be considered beneficial.
• Must be highly organized and have a strong attention to detail.
• Ability to work independently and manage deadlines.
• Excellent verbal and written communication skills.
• Successful applicant will be required to provide a current police information check.

As an employee at the College, you will benefit from generous paid time off, participation in the College pension and benefits plans and have access to a strong professional development fund that allows employees to grow and develop professionally by taking college or university courses, or attending conferences or workshops.