Accounts Payables (Temporary Part-Time) | Lax Kw'alaams Band

Lax Kw'alaams; Vancouver; Sur place; CAD 31 000 - 45 000; Temps partiel

Résumé du poste

Lax Kw'alaams is seeking a Temporary Part-Time Accounts Payables professional to support our Finance Department in Lax Kw'alaams, British Columbia. You will handle data entry, supplier inquiries, invoice verification, and payment processing, contributing to timely, accurate financial records.

Responsibilities include reconciling AP records, processing expense claims, updating POs, and assisting with month-end activities while maintaining internal controls and professionalism.

Qualifications

• High School Diploma required.
• Post-secondary education in accounting/finance preferred.
• Adagio training or willingness to learn.

Responsabilités

• Enter financial data to prepare cheques and payment documentation for approval.
• Liaise with suppliers to verify invoice details and resolve discrepancies.
• Reconcile accounts payable records with supplier statements on a regular basis.
• Process expense claims and update purchase orders as required.
• Assist with month-end procedures and respond to inquiries from staff and auditors.

Connaissances

Attention to detail

Time management

Communication skills

Teamwork

Microsoft Excel

Formation

High School Diploma

Post-Secondary Education in Accounting/Finance or related field

Adagio training or willingness to learn

Outils

Adagio accounting software

Description du poste

Home Accounts Payables (Temporary Part-Time)

Business Unit: Finance Department
Location: Lax Kw'alaam, British Columbia
Reporting to: Chief Financial Officer

The Lax Kw'alaams Finance Department has an exciting and immediate opening for a Temporary Part-Time Accounts Payables position. As a key member of the Finance team, the successful candidate will provide administrative and accounting support by performing a variety of accounts payable duties. Responsibilities include receiving, sorting, reviewing, preparing, and processing accounts payable documentation, as well as scanning approved invoices into the Bands' computerized accounting system to ensure accurate and timely processing of payments.

Responsibilities:

General

• Enter financial data into the accounting system accurately and in a timely manner to prepare cheques, reports, and payment documentation for approval and distribution
• Liaise with suppliers to respond to inquiries, verify invoice details, and resolve discrepancies
• Reconcile accounts payable records with supplier statements on a regular basis
• Process expense claims in accordance with company policies and procedures
• Maintain, and update purchase orders (POs) as required
• Prepare cheques and payment advices for distribution and mailing
• Review monthly supplier statements and follow up on outstanding invoices and unpaid balances
• Match invoices to purchase orders and supporting documentation to verify accuracy and completeness before processing payments
• Communicate with staff to obtain the necessary information, supporting documentation, and approvals required to process payments
• Maintain detailed records and tracking notes for invoices requiring additional information, clarification, or follow-up
• Review invoices and payment records to prevent duplicate payments and ensure accuracy
• Prepare reports and perform data analysis as requested, primarily using Microsoft Excel
• Manage, organize, sort, and print emails and financial documentation as required
• Assist other staff and external auditors with routine accounting duties, including month-end and year-end procedures, as requested
• Follow established accounting procedures, internal controls, and company financial policies
• Respond to telephone calls, emails, and in-person inquiries in a professional, courteous, and timely manner
• Demonstrate initiative, self-motivation, and problem-solving skills, and seek clarification or guidance when necessary
• Participate in required training and courses to develop the knowledge and skills necessary to perform the role effectively
• Perform other related duties within the scope of the position as assigned

QUALIFICATIONS:

Education

• High School Diploma
• Post-Secondary Education in Customer Service, Business administration accounting, or finance, or a relevant combination of experience and credentials (Asset)
• Must have Adagio training or willing to learn

Experience

• Two years of experience in a similar position (Asset)

Competency

• Demonstrates sound judgment
• Strong verbal and written communication skills
• Strong work ethic
• Reliable and professional
• Excellent time management skills; ability to meet deadliness
• Organizational skills
• Ability and willingness to learn new skills and adapt to a changing work environment
• Ability to work individually and as part of a team
• Demonstrates proficiency in Microsoft Office applications
• Ability to operate standard office equipment, including calculators, photocopiers, fax machines, and printers
• Shows initiative, a positive attitude, and a willingness to learn and receive guidance

Physical Demands and Working Environment:

Physical Demand

• You may have to spend long hours sitting and using office equipment

Mental Demands

• You will have to complete several tasks and responsibilities at one time and must be prepared to deal with emergencies and stressful situations at any time

Condition of Employment

• You will adhere to the Lax Kw'alaams Band Code of Conduct, Code of Confidentiality, Social Media Policy and any other Policies in the Human Resource Manual
• Follow all guidelines harmoniously and cooperatively, creating a team approach in their duties for the Band’s future success
• Acceptable Criminal Record Check with Vulnerable Sector Search
• Valid Driver's License (Class 5) (Asset)

Classification/Pay Scale

• $27.51
• As per the Canadian Union of Public Employees’ Local 2365 Collective Agreement