Accounts Payable Clerk

The North West Company; Winnipeg; On-site; CAD 42,000 - 62,000; Full time

Job summary

The North West Company in Winnipeg, Manitoba is seeking an Accounts Payable Clerk to support the full AP function for the North Star Air division. You will ensure timely processing of invoices, set up vendor records, and manage payments to keep airline operations running smoothly.

Ideal candidates have AP experience, proficient Excel, and familiarity with PeopleSoft, Concur, and Expensify, plus strong communication and problem-solving skills.

Qualifications

• Previous experience with Accounts Payable including data entry is required.
• Ability to use accounting systems and leverage AI functionalities.
• Strong verbal and written communication for customer service.
• Proven organizational, planning, and prioritizing skills and ability to analyze and problem solve.
• Proficiency in Microsoft Excel.
• Knowledge of PeopleSoft, Concur, and Expensify applications is an asset.
• Demonstrated ability to work independently and as part of a team, with a high degree of accuracy and attention to detail.

Responsibilities

• Monitor accounts payable email folders and workflow queues daily.
• Process invoices for timely payment through Concur and PeopleSoft, ensuring amounts, taxes, currency, coding, and vendor information are accurate.
• Code operating and aviation-related expenses to the appropriate general ledger accounts and departments while ensuring accurate aircraft, fleet, and operational cost allocations.
• Record and reconcile fuel inventory purchases, invoices, receipts, and inventory records, investigating discrepancies and missing documentation as required.
• Set up and maintain vendor records, including EFT and wire payment information, while adhering to vendor verification procedures.
• Process employee expense reimbursements and corporate credit card transactions, ensuring coding and tax treatments are accurate.
• Execute weekly payment runs, including EFT, wire, cheque, and pre-authorized payments.
• Reconcile vendor statements and resolve outstanding invoice and payment issues.
• Support month-end accounts payable activities, including reconciliations and operational reporting.

Skills

Data entry

AI for AP

Vendor communication

Tools

PeopleSoft

Concur

Expensify

Job description

Status: Regular Full Time

In your role as the Accounts Payable Clerk at The North West Company (TNWC) for the North Star Air (airline) division ; you will support the full accounts payable function by ensuring the timely and accurate processing of invoices, payments, vendor records, reconciliations, and financial reporting activities that support airline operations.

Joining TNWC gives you the opportunity for growth and development throughout the company, a competitive salary and benefits package, and to be part of a dynamic and diverse culture.

TNWC is a leading retailer to under-served rural communities and urban neighborhood markets in the following regions: Northern Canada, Western Canada, rural Alaska, the South Pacific islands, and the Caribbean. Our stores offer a broad range of products and services with an emphasis on food. Our value offer is to be the best local shopping choice for everyday household and local lifestyle needs. Check out northwest.ca for more information.

Your Role:

• Monitor accounts payable email folders and workflow queues daily.
• Process invoices for timely payment through Concur and PeopleSoft, ensuring amounts, taxes, currency, coding, and vendor information are accurate.
• Code operating and aviation-related expenses to the appropriate general ledger accounts and departments while ensuring accurate aircraft, fleet, and operational cost allocations.
• Record and reconcile fuel inventory purchases, invoices, receipts, and inventory records, investigating discrepancies and missing documentation as required.
• Set up and maintain vendor records, including EFT and wire payment information, while adhering to vendor verification procedures.
• Process employee expense reimbursements and corporate credit card transactions, ensuring coding and tax treatments are accurate.
• Execute weekly payment runs, including EFT, wire, cheque, and pre-authorized payments.
• Reconcile vendor statements and resolve outstanding invoice and payment issues.
• Support month-end accounts payable activities, including reconciliations and operational reporting.

Desired Skills & Experience:

• Previous experience with Accounts Payable including data entry is required.
• Ability to use accounting systems and leverage artificial intelligence (AI) functionalities to execute and optimize accounts payable tasks.
• Must have good verbal and written communication skills with a demonstrated ability to provide superior customer service.
• Proven organizational, planning, and prioritizing skills and ability to analyze and problem solve.
• Demonstrated proficiency in Microsoft Office applications with an emphasis on Excel.
• Knowledge of PeopleSoft, Concur, and Expensify applications is an asset.
• Must have a demonstrated ability to work independently and as part of a team, with a high degree of accuracy and attention to detail.

Location: Gibraltar House, 77 Main Street, Wpg., MB

Reports to: Controller, North Star Air

We create a collaborative and constructive culture by:

• Being Enterprising
• Committing to our Customer
• Working with Passion
• Leading and Developing Others
• Demonstrating Respect and Inclusivity
• Building Trust

The North West Company is committed to inclusion and diversity and encourages applications from all candidates including but not limited to: all religions and ethnicities, LGBTQ2s+, BIPOC, and persons with disabilities.

A competitive salary is being offered along with opportunities to learn, develop and advance throughout the organization. We thank all applicants for their interest; however only those selected for an interview will be contacted.

This is an active job opening for a position that is currently available and we are actively seeking to fill.

This position adheres to the Corporate Application Process Guidelines.