Accounts Payable Coordinator

Kaizen Lab Inc.; Winnipeg; On-site; CAD 42,000 - 54,000; Full time

Job summary

Frontiers North Adventures in Winnipeg, MB seeks an Accounts Payable Coordinator to join our Accounting and Finance team. You will manage vendor invoices, payments, and records, ensuring accuracy, timeliness, and compliance with internal controls.

Reporting to the Controller, you will reconcile AP, respond to vendor inquiries, and support audits while helping other departments maintain reliable financial documentation in a fast-paced seasonal hospitality environment.

Qualifications

• Post-secondary education in business administration, accounting, or related discipline is required.
• Minimum 2+ years of experience in accounts payable or financial administration.
• Experience processing vendor invoices and reconciling accounts with accuracy.
• Experience in hospitality, tourism, or seasonal environments is an asset.

Responsibilities

• Process vendor invoices and ensure accuracy, documentation, and approvals.
• Enter invoices and payments into accounting software and reconcile AP records.
• Prepare weekly payment batches, cheque runs, and supporting docs.
• Maintain vendor records and respond to vendor inquiries.
• Collaborate with departments to ensure compliance with procedures and internal controls.
• Support annual financial reviews with AP documentation.

Skills

Canadian accounting principles

Accounting software

Discrepancy resolution

CRM & POS systems

Excel

Education

Post-secondary education in business/ accounting

Tools

Peak 15

Lightspeed

Job description

ABOUT FRONTIERS NORTH

Frontiers North Adventures is a leader in transformative travel experiences, sharing the natural wonders and cultural richness of Canada’s North. From our headquarters in Winnipeg and operations in Churchill, Manitoba, we are committed to authenticity, sustainability, and responsible stewardship of the communities where we work.

We are seeking a full‑time ACCOUNTS PAYABLE COORDINATOR to join our Accounting and Finance team in Winnipeg, MB.

ABOUT THE ROLE

The Accounts Payable Coordinator supports the financial operations of Frontiers North Inc. by managing accounts payable processes, ensuring accurate and timely processing of vendor invoices, payments, and financial records. Reporting to the Controller, this role verifies invoice documentation, maintains vendor accounts, supports payment processing, and collaborates with internal departments to ensure compliance with financial procedures and internal controls. The Accounts Payable Coordinator contributes to the accuracy, efficiency, and integrity of day‑to‑day accounting operations by maintaining organized records, supporting financial reviews, and providing guidance to employees on accounts payable and reimbursement processes.

ESSENTIAL DUTIES AND RESPONSIBILITIES*

Accounts Payable Operations

• Collect, review, and process vendor invoices to ensure accuracy, completeness, proper documentation, and compliance with Frontiers North’s accounting policies and procedures.
• Verify invoices against purchase documentation and confirmation of goods or services received prior to issuing payments, maintaining appropriate internal controls.
• Enter vendor invoices and payment transactions into accounting software to maintain accurate and up‑to‑date accounts payable records.
• Prepare weekly payment batches, cheque runs, and supporting documentation for review and approval.
• Coordinate with department managers to obtain required invoice approvals and supporting documentation.
• Reconcile accounts payable records, including vendor accounts and statements, to ensure accurate balances and timely resolution of discrepancies.
• Investigate and resolve invoice and payment discrepancies by communicating with vendors, employees, and internal departments.
• Maintain accurate vendor records and respond to vendor inquiries regarding invoice status, payment timelines, and account information.
• Maintain organized digital records of invoices, approvals, payment documentation, and supporting records to support financial reviews and audit requirements.

Employee and Department Support

• Respond to employee inquiries related to accounts payable processes and provide guidance on submitting expense reimbursement requests, kilometre claims, and credit card statements and receipts.
• Provide training and assistance to employees to support accurate submissions and compliance with Frontiers North’s financial procedures.
• Collaborate with department managers and employees to resolve accounts payable‑related questions and obtain required documentation.
• Collaborate with the Accounting and Finance team to support accurate financial records, efficient processes, and timely completion of accounting activities.

Compliance and Process Improvement

• Stay current on company policies and applicable provincial and federal financial regulations relevant to accounts payable processes.
• Follow established accounting procedures and internal controls to support accurate and compliant financial operations.
• Support the annual financial review process by compiling and maintaining required accounts payable documentation.

Teamwork and Organizational Culture

• Contribute to the development and maintenance of departmental standard operating procedures (SOPs) to ensure role continuity and consistency.
• Engage in cross‑training to enhance team collaboration, support professional growth and internal advancement, and ensure business continuity during employee absences or transitions.
• Maintain open communication and cooperation with coworkers across all departments to ensure a collaborative and efficient working environment.
• Actively participate in departmental and company‑wide meetings to stay connected and informed.
• Uphold the behaviours of a safe, respectful, and inclusive workplace that recognizes and respects diversity and individual differences.
• Understand Frontiers North’s values, mission, and strategic plans to support the organization.
• Understand, respect, and support Frontiers North’s commitment to corporate social responsibility and operating sustainably.

Workplace Safety and Health

• Follow the Workplace Safety and Health Act and Regulation standards and protocols and all Frontiers North health and safety policies and procedures, including the use of personal protective equipment (PPE) when necessary.
• Actively participate in safety meetings and discussions, contributing insights to support a culture of shared safety responsibility.
• Maintain a clean, hazard‑free, and organized work environment, modelling safe practices and supporting health and safety expectations across all workspaces.
• Report hazards, incidents, guest injuries, employee injuries, equipment concerns, and compliance issues promptly.

REQUIRED EDUCATION, CERTIFICATIONS, AND EXPERIENCE

• Post‑secondary education from a recognized institution in business administration, accounting, or related discipline, or an acceptable combination of education and experience.
• Minimum 2+ years of experience in accounts payable, accounting, or financial administration.
• Experience processing vendor invoices, reconciling accounts, and maintaining accurate financial records.
• Experience supporting accounting or financial operations in a hospitality, tourism, or other seasonal business environment is an asset.

SPECIFIC KNOWLEDGE, SKILLS, AND ABILITIES

Financial Expertise and Technical Skills

• Knowledge of basic Canadian accounting principles and accounts payable processes.
• Ability to accurately enter, maintain, and retrieve financial information using accounting software and digital record systems.
• Ability to identify discrepancies, investigate issues, and maintain accurate financial records.
• Familiarity with CRM and POS systems (e.g., Peak 15, Lightspeed), and cloud‑based platforms (e.g., Google Workspace).
• Proficiency in Microsoft Excel, including the use of basic formulas and functions such as filtering and sorting.

Communication and Collaboration

• Effective written and verbal communication skills in English; other languages are an asset.
• Ability to communicate professionally with vendors, employees, and internal departments to obtain information, resolve questions, and support timely payment processing.
• Ability to provide clear guidance and assistance to employees regarding financial procedures and documentation requirements.
• Professional and respectful in handling confidential financial information.

General Skills

• Highly organized and detail‑oriented, with strong accuracy and attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast‑paced environment.
• Demonstrated ability to work independently and as part of a team.
• Demonstrated willingness to stay current on company policies, accounting procedures, and applicable financial regulations.

SPECIAL CONDITIONS OF EMPLOYMENT

Location

• This position is based in Winnipeg, Manitoba at Frontiers North’s corporate office.
• Frontiers North may require you to work from another Frontiers North location within commutable distance of your primary work location upon reasonable notice.
• Frontiers North reserves the right to relocate this position upon reasonable notice to such other locations as may be needed.

Travel

• This role may require occasional travel to Churchill, Manitoba and other locations.
• Churchill, Manitoba is a small sub‑arctic community accessible only by plane or train.
• Travel requirements will vary throughout the year based on strategic priorities, industry events, and partner engagement.

Work Environment

• This position is set in an office environment that involves regular computer‑based work, use of phones and other office equipment, prolonged screen use, repetitive keyboard and mouse use, shared workspaces, interruptions, deadlines, and changing operational priorities.

Physical Requirements

• This position requires the ability to perform office‑based tasks, including prolonged periods of sitting, regular computer and phone use, extended screen time, repetitive keyboard and mouse use, reading from screens and documents, participating in meetings, moving within the office, reaching for office materials, and occasionally lifting or carrying office supplies, files, or equipment.
• Prolonged sitting, extended screen time, and repetitive keyboard or mouse use may contribute to eye strain, neck and back discomfort, and wrist or hand fatigue.
• Adherence to ergonomic practices, regular breaks, changes in posture, safe movement practices, proper lifting techniques, and situational awareness is essential for safety and comfort.

Fit‑for‑Duty

• Employees must be fit for work while on duty, including while performing work‑related duties off‑site. This includes being free from impairment due to substances like alcohol, cannabis, prescription medications or other drugs, as well as being in a suitable condition to handle the physical and psychological demands of the job.
• Employees are responsible for notifying their supervisor immediately if they are no longer fit for duty or if they observe a coworker who may not be fit for duty.

Other Requirements

• Regular work schedule is based on a 37.5‑hour workweek; however, hours may vary based on operational demands and seasonal requirements.
• Work schedules may include evenings, weekends, holidays, and additional hours during peak operating periods as required.
• Must be legally entitled to work in Canada.

*This description is not intended to be, nor should it be construed as, an all‑inclusive list of responsibilities, skills, or working conditions associated with the position. It is intended to accurately reflect the activities and requirements of the position, but related duties may be added, deleted, or modified as necessary.

Frontiers North is proud to be an equal opportunity workplace and is committed to creating an inclusive and respectful work environment for all our employees. Hiring and other employment decisions at Frontiers North are made based on merit and without regard to race, colour, ancestry, place of origin, ethnicity, citizenship, sex, gender identity, gender expression, pregnancy, sexual orientation, record of offences, age, marital status, family status, source of income, religion, political belief, or physical or mental disability.