Accounts Payable Clerk

Advanced Operations Partners; Vaughan; On-site; USD 52,000 - 58,000; Full time

Job summary

A healthcare products distribution company is seeking an Interim Accounts Payable Clerk to manage payable transactions and support the accounting team. Responsibilities include processing invoices, maintaining vendor relationships, and ensuring compliance with industry regulations. Applicants should possess at least 2 years of experience in accounts payable, preferably in healthcare or distribution environments. Strong organizational skills and attention to detail are essential for success in this role.

Qualifications

• 2+ years of accounts payable experience; healthcare experience is a plus.
• Proficiency in accounting software and Microsoft Excel required.
• Familiarity with healthcare supply chain is a bonus.

Responsibilities

• Process vendor invoices accurately and efficiently.
• Reconcile vendor statements and resolve discrepancies.
• Assist with month-end closing processes.

Skills

Attention to detail

Organizational skills

Ability to meet deadlines

Education

High school diploma

Associate’s degree in Accounting, Finance

Tools

QuickBooks

SAP

NetSuite

Microsoft Excel

Job description

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We have an Interim Accounts Payable Clerk role for a PE-owned healthcare products distribution company based in Nashville, TN.

The Accounts Payable Clerk is responsible for managing the company’s payable transactions, ensuring accurate and timely processing of invoices, payments, and vendor communications. This role plays a critical part in maintaining financial records, reconciling accounts, and supporting the accounting team in a fast-paced healthcare products distribution environment.

Key Responsibilities:

• Process vendor invoices accurately and efficiently, verifying purchase orders, pricing, and approvals.
• Ensure proper coding of invoices to correct GL accounts and cost centers.
• Prepare and process weekly/monthly payment runs (checks, ACH, wire transfers).
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Maintain positive relationships with vendors, responding to inquiries and resolving payment issues.
• Verify and process employee expense reports in compliance with company policies.
• Assist in setting up new vendors and maintaining vendor records (W-9, tax forms, etc.).
• Maintain organized and up-to-date accounts payable files (electronic and paper).
• Assist with month-end closing processes, including accruals and account reconciliations.
• Support audits by providing documentation and reports as needed.

Compliance & Process Improvement:

• Ensure compliance with company policies, GAAP, and healthcare industry regulations.
• Identify opportunities to improve AP processes for efficiency and accuracy.
• Assist with ad-hoc accounting projects as assigned.

Qualifications & Skills:

• Education: High school diploma required; Associate’s degree in Accounting, Finance, or related field preferred.
• Experience: 2+ years of accounts payable experience (experience in healthcare/distribution a plus).
• Technical Skills: Proficiency in accounting software (e.g., QuickBooks, SAP, NetSuite) and Microsoft Excel (VLOOKUP, Pivot Tables).
• Soft Skills: Strong attention to detail, organizational skills, and ability to meet deadlines.
• Industry Knowledge: Familiarity with healthcare supply chain or distribution is a bonus.
• Onsite

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Temporary

Job function

• Job function

  Administrative and Accounting/Auditing

• Industries

  Transportation, Logistics, Supply Chain and Storage and Hospitals and Health Care

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