Accounts Payable Clerk

The Staffing Alternative; Vaughan; On-site; CAD 55,000 - 60,000; Full time

Benefits offered by this job

Performance bonus

Pension plan

Health and dental benefits

Health spending account

Employee Assistance Program

Job summary

Modern Niagara Building Services in Vaughan is seeking an Accounts Payable Specialist to join our team. You will collect, organize, and process project-related, overhead and vendor invoices, ensuring accuracy and timely entry into Fieldpoint, with guidance from the Controller.

The role emphasizes cross-department collaboration, reconciling corporate cards, responding to inquiries, and driving efficiency improvements.

Qualifications

• 1–2 years Accounts Payable experience, construction experience is a plus.
• Strong communication and interpersonal skills.
• Proficiency with Microsoft Office, especially Excel.
• Willingness to learn and improve systems and processes.

Responsibilities

• Collect and organize vendor invoices for input into Fieldpoint.
• Enter AP invoices with accuracy and timely coding.
• Route invoices for approval and follow up as needed.
• Monthly reconciliation of corporate credit cards.
• Respond to AP inquiries from internal/external stakeholders.
• Reconcile vendor statements and resolve discrepancies.
• Support efficiency-improvement initiatives and data reporting.
• Perform other ad-hoc tasks as required.

Skills

Team player

Communication

Problem solving

Attention to detail

Customer focus

Tools

Fieldpoint

Microsoft Office (Excel)

Job description

We are currently seeking an Accounts Payable Specialist, to join our team based in Vaughan.

The mission of the Accounts Payable Specialist is to collect, organize, and process all project-related, overhead and other vendor invoices and employee expenses in an efficient, effective, and timely manner, subject to guidance provided by the Controller. The Accounts Payable Specialist plays an integral role in the costing of Modern Niagara's projects, completeness of expenses presented in the Company's financial statements, and management of Modern Niagara's cash resources. As a result, the incumbent in this position must be committed to communicating and sharing information pertinent to management of cash resources. The Accounts Payable Specialist must also deliver superior service and foster strong and ongoing relationships with key personnel from Modern Niagara's vendors.

Duties and Responsibilities:

• Collecting and organizing vendor invoices for input into Fieldpoint
• Entering Accounts Payable invoices, ensuring accuracy and timeliness of invoice entry and coding
• Routing of invoices for approval by operations team and follow-up as required
• Monthly reconciliation of corporate credit cards
• Responding to internal and external Accounts Payable inquiries
• Reconciling vendor statements and follows up to resolve any discrepancies
• Assist with design and implementation of efficiency initiatives
• Opportunities for data analysis and reporting
• Other ad-hoc tasks as required

Qualifications and Job Requirements:

• 1-2 years Accounts Payable experience with construction experience an asset
• Team player with a customer focus
• Integrity and the willingness to own scope of work and associated issues
• Proficiency with Microsoft Office (including Excel)
• Energy and strong work ethic
• Willingness and ability to solve problems
• Strong communication and interpersonal skills
• Desire to continuously improve systems and processes with an open mind towards change.

This is a new position.

Expected annual compensation; $55,000 - $60,000

• Performance based bonus opportunities
• Defined Contribution Pension Plan with a generous employer contribution
• Flexible Health and Dental benefits with tiered options to meet the needs of you and your family
• An annual health spending account to support your overall wellness
• 24/7 confidential support through our Employee and Family Assistance Program with access to comprehensive resources and professional services
• A competitive vacation package with additional vacation granted throughout your tenure with the organization.
• Employer Paid Parental Leave Top Up
• Annual Community Day dedicated to volunteering and giving back to the communities where we live and work
• Corporate Discounts through various vendors across Canada for programs such as fitness, mobile phones, travel, home and auto insurance and many others

Modern Niagara Building Services helps building owners, managers, and general contractors meet the mechanical, electrical, integrated building technology, and building services needs of their buildings across Vancouver, Calgary, Edmonton, Toronto, Southwestern Ontario, and Ottawa. We also develop custom, turnkey solutions to help reach the desired outcomes. We are committed to having a positive and meaningful impact on Canada's infrastructure and on the communities where we live, learn, work, and heal.

WE BUILD FOR LIFE.

We value passion, initiative, determination, professionalism, and teamwork and we are committed to ensuring that our teams have everything they need to succeed. Health and safety are embedded in everything we do and, as a result, our award-winning safety culture has a record that is well above industry standards.

At Modern Niagara Building Services, you will work alongside values-driven, safety-conscious, and high-impact teams in a fast-paced, innovative, and collaborative environment. Here, your knowledge, skills, and excellent service will help ensure that the buildings that make up Canada’s infrastructure fulfill the needs they were set out to meet.

Modern Niagara Building Services is one of Canada's Best Managed Companies and is a recipient of SMACNA's Safety Excellence Award Program (SSEAP) - Canada and the Canadian Occupational Safety (COS) Magazine's Gold Winner for Canada's Safest Employers Award in the Building and Construction category and Excellence Winner for Canada's Best Health + Safety Culture Award as well as Canada's Best Health + S...