Accounts Payable Clerk

Control Tech Ltd; Grande Prairie; Hybrid; CAD 42,000 - 64,000; Full time

Job summary

Control Tech Ltd is seeking an AP Clerk for a one-year, full-time fixed-term position in Grande Prairie to support accounts payable activities. You will accurately enter vendor invoices, code to accounts in the ERP, reconcile statements, and assist with employee expense reports.

Responsibilities include processing payments, resolving PO and invoice discrepancies, preparing intercompany invoices, and ensuring compliance with company policies. Oil & gas service industry familiarity is a plus.

Qualifications

• Course work in accounting, bookkeeping, and/or similar courses with previous work experience in Accounts Payable is highly preferred.
• Knowledge of MS Office applications (Outlook, Word, Excel) and ERP software.
• Ability to work under pressure, prioritize, and multi-task to meet deadlines.
• Strong written and verbal communication.

Responsibilities

• Obtains coding and approvals for all AP invoices.
• Updates invoice status in tracking system and enters in accounting system.
• Prepares monthly intercompany invoices to subsidiaries.
• Verifies entries and compares system reports to balances.
• Completes payment process to vendors by monitoring discount opportunities and scheduling and preparing EFT payments and cheques.
• Resolves discrepancies for purchase orders, contracts, invoices, payments, and documentation.
• Processes credit memos and issues stop-payments/void cheques.
• Processes expense reports and employee requests for advances.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Participation/compliance with company safety programs & company policies.
• Other duties as required.

Skills

MS Office

Data entry

Time management

Communication

Attention to detail

Education

Accounting coursework

Tools

ERP software

Job description

This is a one-year, full-time fixed-term position , with the potential for extension based on business needs and opportunities to provide support in other areas of the organization.

Job Brief:

Reporting to the AP Lead, the AP Clerk is responsible for accurately entering incoming vendor invoices, coding invoices to the appropriate accounts in the ERP system, reconciling vendor statements, assisting with employee expense reports, and reconciling company credit card transactions.

Duties & Responsibilities:

• Obtains coding and approvals for all AP invoices.
• Updates invoice status in tracking system and enters in accounting system.
• Prepares monthly intercompany invoices to subsidiaries.
• Verifies entries and compares system reports to balances.
• Completes payment process to vendors by monitoring discount opportunities and scheduling and preparing EFT payments and cheques.
• Resolves discrepancies for purchase orders, contracts, invoices, payments, and documentation.
• Processes credit memos and issues stop-payments/void cheques.
• Processes expense reports and employee requests for advances.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Participation/compliance with company safety programs & company policies.
• Other duties as required.

Required Skills/Qualifications:

• Course work in accounting, bookkeeping, and/or similar courses with previous work experience in Accounts Payable is highly preferred.
• Knowledge of MS Office applications (Outlook, Word, Excel) and enterprise resource planning (ERP) software.
• Ability to work under pressure, prioritize, and multi-task to meet deadlines.
• Strong written and verbal communication .
• Critical thinker with good time management skills.
• Proficient data entry skills with a knack for numbers.
• Familiarity with oil and gas service industry is an asset.
• Self-motivated and able to work independently with minimal supervision.
• Ability to manage confidential information ethically with integrity and professionalism.
• Ability to work collaboratively and contribute effectively within a team.