Accounts Payable and Payroll Specialist

MealSuite; Cambridge; Hybrid; CAD 45,000 - 70,000; Full time

Job summary

Join a dynamic and innovative company committed to enhancing foodservice management technology. As an Accounts Payable and Payroll Specialist, you'll play a crucial role in ensuring accurate financial operations while enjoying a supportive and flexible work environment. This position offers opportunities for career development and involvement in impactful projects. With a focus on teamwork and continuous learning, you'll thrive in a culture that values your contributions and promotes work-life balance. If you're passionate about making a difference, we invite you to apply and be part of our mission.

Benefits

Unlimited Paid Time Off

Comprehensive Healthcare Benefits

Hybrid Work Flexibility

Strong Support for Work-Life Balance

Inclusive Workplace

Participation in Equity Program

Career Development Opportunities

Purposeful Work with Community Impact

Qualifications

• 3-4 years of experience in payroll and accounts payable roles.
• Knowledge of accounting principles through certifications or training.

Responsibilities

• Process vendor invoices and payroll accurately and on time.
• Manage vendor records and employee expense reports.

Skills

Accounting Knowledge

Payroll Processing

Excel Proficiency

Attention to Detail

Organizational Skills

Multi-Currency Experience

Education

Certification in Accounting

Courses in Payroll Management

Tools

Dayforce

TriNet

Ramp

Salesforce

Job description

MealSuite

An Inc. 5000 Fastest-Growing Company, is a privately owned SaaS organization with 190+ team members worldwide, including hubs in Cambridge, ON, Canada, Dallas, TX, USA, and Ho Chi Minh City, Vietnam. Our end-to-end foodservice technology solutions help healthcare and aging services professionals streamline operations, save time, reduce food waste, and meet regulatory requirements, focusing on enhancing patient and resident care.

Position: Accounts Payable and Payroll Specialist

Reporting to the Controller, you will ensure accurate and timely processing of vendor invoices and payroll, supporting our financial operations.

A typical day includes:

1. Processing and reviewing vendor invoices to ensure timely and accurate payments.
2. Managing vendor records within our expense management software (Ramp).
3. Forecasting cash flows to optimize cash management across all companies.
4. Reviewing employee expense reports and processing reimbursements per company policies.
5. Processing payroll for Canadian and U.S. employees each pay period.
6. Managing corporate credit cards to prevent misuse and stay within limits.
7. Performing bookkeeping entries to reflect inter-company relationships and support financial reporting.

Ideal Candidate:

• Possesses knowledge and experience in accounting and payroll, gained through certifications, courses, or training, with 3-4 years in payroll and accounts payable roles.
• Proficient in Excel with strong data entry skills and high accuracy.
• Experienced in a multi-currency environment with multiple entities.
• Familiar with systems like Dayforce, TriNet, Ramp, Salesforce, or similar.
• Exceptional attention to detail and organizational skills.
• Thrives in an agile, collaborative, and communicative environment.
• Enjoys involvement in projects and initiatives that foster continuous learning and leadership.

Join Us:

At MealSuite, we value passionate individuals committed to our mission of delivering smiles and satisfaction through innovative foodservice management technology. We foster a progressive culture that encourages teamwork, innovation, and significant community impact.

We offer:

• Unlimited paid time off
• Comprehensive healthcare benefits
• Hybrid work flexibility
• Strong support for work-life balance
• An inclusive workplace with diverse leadership
• Participation in our equity program
• Career development opportunities
• Purposeful work with positive community impact

This role requires working in our Cambridge office up to 2 days a week. If you're more than an hour away, apply anyway, and we'll discuss options.

Next Steps:

Apply today with your resume and responses to our questions. We review applications within two weeks and will contact suitable candidates. If you experience delays, rest assured we are thoroughly considering every application. For accommodations, please contact [e-mail].