Accounts Payable Administrator

Trillium Guideway Partners; Toronto; On-site; CAD 45,000 - 65,000; Full time

Job summary

Trillium Guideway Partners is seeking an Accounts Payable Administrator to support the Finance team with accurate invoice processing and timely financial reporting. You will manage invoicing, vendor inquiries, and AP/AR tasks to ensure smooth operations on the Ontario Line project.

Strong MS Office and teamwork are essential for success. Preference is given to candidates with accounting experience and relevant certification.

Qualifications

• Preference for candidates with previous accounting experience.
• Accounting diploma/certification would be an asset.
• Good knowledge using MS Office.
• Good communication and teamwork skills.
• Ability to work in a high-volume environment.

Responsibilities

• Record invoices in the system daily, ensuring information on invoice is complete.
• Manage the AP inbox and delegate inquiries to appropriate team member when needed.
• Deal with vendor inquiries related to invoices/payments, answering phone calls and emails and liaising with relevant departments as necessary.
• Perform administrative duties such as photocopying, filing and printing.
• Ensure compliance with Company policies and procedures.
• As required, assist with other duties as assigned by Accounting Manager

Skills

Good communication

Teamwork

High-volume work

Education

Accounting diploma/certification

Tools

MS Office

Job description

The Primary Construction Team consists of ACCIONA Infrastructure Canada Inc. (ACCIONA) and Amico Major Projects Inc. (Amico), as Trillium Guideway Partners (TGP).

What is the project?

The Ontario Line ("OL") is a fully integrated, stand-alone, rapid transit system that connects Ontario Science Centre to the Exhibition and Ontario Place grounds. The Northern Civil, Stations and Tunnel ("NC") project consist of approximately 7 kms of underground subway and elevated guideway, with stations along the segment providing connections to surface bus and streetcar routes. The NC project has been divided into two main progressive design-build contracts: (1) the Elevated Guideways and Stations Contract ("EGS") and the Pape Tunnel and Underground Station Contract ("PTUS"), with supporting Early Works.

What is the Opportunity?

The Accounts Payable Administrator is responsible for providing administrative support to the Finance team in an efficient, effective, and accurate manner. To deliver quality accounting, reporting and financial support to key internal and external stakeholders in an accurate, timely and efficient manner.

Responsibilities

• Record invoices in the system daily, ensuring information on invoice is complete.
• Manage the AP inbox and delegate inquires to appropriate team member when needed.
• Deal with vendor enquires related to invoices/payments, answering phone calls and emails and liaising with relevant departments as necessary.
• Perform administrative duties such as photocopying, filing and printing.
• Ensure compliance with Company policies and procedures.
• As required, assist with other duties as assigned by Accounting Manager

Cash Management- AP/AR

• Ensure that the project Accounts payable/Accounts receivable policies and procedures are implemented and always followed up. Work with assigned billing specialist; review invoices; follow up on collections; and analyze and understand unbilled work in progress (WIP).

Financial and Management Reporting

• Assist the Accounting Manager on the preparation of monthly Balance Sheet and P&L
• Maintenance of operational and associated company cost tracking, coding, and recording in the general ledger and related systems/processes.
• Preparation and maintenance of group and associate company general ledgers, including journal processing.
• Prepare the monthly Reporting files required by the Finance team.

Qualifications

• Preference for candidates with previous accounting experience.
• Accounting diploma/certification would be an asset.
• Good Knowledge using MS Office
• Good communication and teamwork skills
• Ability to work in a high-volume environment.