Accounts Payable Administrator

Amico Affiliates; Toronto; On-site; CAD 42,000 - 63,000; Full time

Job summary

Amico is a Canadian-owned construction company in Ontario seeking an Accounts Payable Clerk to handle vendor invoices, expenses, and payables in Toronto. The role emphasizes accuracy, timely payments, and maintaining strong vendor relationships.

You will match invoices, support month-end processes, and work with ERP systems to keep vendor records up to date and ensure compliance with company policies.

Qualifications

• Diploma or degree in accounting, business administration.
• Minimum 2 years of experience in Accounts Payable or similar finance support role.
• Good understanding of AP processes including PO matching and vendor statements.
• Experience with ERP/accounting systems; Oracle experience preferred.
• Strong Excel and Outlook skills.
• Detail‑oriented with strong organizational skills.

Responsibilities

• Process vendor invoices, employee expenses, subcontractor invoices, credit memos, and other payables accurately and on time.
• Match invoices to purchase orders, packing slips, goods receipts, and supporting documents.
• Follow up on missing information needed to process invoices.
• Reconcile vendor statements, review balances, request missing invoices or credits, and track unresolved items.
• Communicate with vendors and internal teams.
• Prepare weekly payment selections, EFT payments and Bills Payable.
• Maintain accurate AP records, vendor files, invoice backups, reconciliation notes, and supporting documentation.
• Assist with month-end and year-end tasks, including accruals, aging review, invoice holds, and follow-up items.
• Support finance, procurement, operations, and project teams with AP reporting, vendor setup, and other payables tasks as needed

Skills

Invoice processing

Vendor communications

Excel

Attention to detail

Time management

Education

Accounting or business admin degree

Tools

Oracle ERP

Job description

Job Description

The Accounts Payable Clerk is responsible for ensuring the accurate and timely processing of vendor invoices, employee expenses, and other payables in accordance with company policies and procedures. This role plays a key part in maintaining strong vendor relationships, ensuring compliance with accounting standards, and supporting the overall financial operations of Amico.

Responsibilities

• Process vendor invoices, employee expenses, subcontractor invoices, credit memos, and other payables accurately and on time.
• Match invoices to purchase orders, packing slips, goods receipts, and supporting documents.
• Follow up on missing information needed to process invoices.
• Reconcile vendor statements, review balances, request missing invoices or credits, and track unresolved items.
• Communicate with vendors and internal teams
• Prepare weekly payment selections, EFT payments and Bills Payable.
• Maintain accurate AP records, vendor files, invoice backup, reconciliation notes, and supporting documentation.
• Assist with month-end and year-end tasks, including accruals, aging review, invoice holds, and follow-up items.
• Support finance, procurement, operations, and project teams with AP reporting, vendor setup, and other payables tasks as needed

Qualifications

• Diploma or degree in accounting, business administration.
• Minimum 2 years of experience in Accounts Payable, accounting administration, bookkeeping, or a similar finance support role.
• Good understanding of accounts payable, including invoice coding, PO matching, vendor statements, payment processing, and month-end support.
• Experience using ERP/accounting systems; Oracle experience is strongly preferred.
• Strong Microsoft Office skills, especially Excel and Outlook.
• Detail‑oriented, able to spot AP issues and suggest practical ways to improve accuracy and workflow.
• Strong organization and time management skills, with the ability to manage high invoice volumes and meet deadlines.
• Good verbal and written communication skills for working with vendors and internal teams.
• A self‑starter who can work independently and as part of a team.
• Ability to maintain confidentiality, follow company procedures, and support audit and compliance documentation.
• Experience in construction, project‑based accounting, or multi‑entity environments is an asset.

About Us

Amico is a leading, Canadian‑owned and operated construction company specializing in large‑scale infrastructure projects. With a strong track record in general contracting, civil engineering and road building, we deliver complex infrastructure solutions that shape the communities of Ontario. Our expertise spans major infrastructure projects, including highways, bridges, and critical public works that require meticulous planning, innovative engineering, and precise execution.

At Amico, we believe in fostering collaboration and empowering our team to tackle ambitious challenges head‑on. By leveraging cutting‑edge technology and proven project management practices, we consistently deliver high‑quality infrastructure projects, regardless of their scale or complexity.

At Amico we don't just build projects; we build careers, communities, and a lasting legacy. Being part of our team means playing a pivotal role in shaping Ontario’s most impactful infrastructure developments, while gaining hands‑on experience. Join us and be part of something bigger.

About The Team

At Amico, we are committed to providing an environment of mutual respect where equal opportunities are available to all applicants and teammates. Accommodation is available upon request for applicants throughout the recruitment and selection process. We thank all applicants for their interest. However, only those selected for an interview will be contacted.