Accounts Payable Administrator

UNAVAILABLE; Saskatoon; On-site; CAD 40,000 - 65,000; Full time

Job summary

Join a dynamic team as an Accounts Payable Administrator, where you'll play a pivotal role in managing financial operations. This position offers the opportunity to process invoices, ensure timely payments, and maintain accurate financial records. With a focus on attention to detail and strong organizational skills, you'll collaborate across departments to resolve discrepancies and improve efficiency. If you thrive in a fast-paced environment and are passionate about finance, this role is perfect for you. Be part of a forward-thinking organization that values your contributions and supports your professional growth.

Qualifications

• 2-3 years of experience in an accounts payable role.
• Bachelor’s degree in Accounting or related field preferred.

Responsibilities

• Process invoices and ensure timely payments.
• Reconcile accounts payable transactions and resolve discrepancies.
• Communicate with vendors regarding payment issues.

Skills

Attention to Detail

Organizational Skills

Time Management

Communication Skills

Interpersonal Skills

Education

Bachelor’s degree in Accounting

Bachelor’s degree in Finance

Bachelor’s degree in Business Administration

Tools

Accounting Software

Microsoft Office Suite

Excel

Job description

Overview

The Accounts Payable Administrator is responsible for managing the day-to-day operations of the accounts payable department. This includes processing invoices, ensuring timely payments, reconciling accounts, and maintaining accurate financial records. The role requires strong attention to detail, excellent organizational skills, and the ability to work collaboratively with other departments.

Responsibilities

Invoice Processing

• Receive, review, and verify invoices and purchase orders for appropriate documentation and approval.
• Enter invoices into the accounting system accurately and in a timely manner.
• Match invoices with purchase orders and receipts to ensure accuracy.

Payment Processing

• Prepare and process electronic transfers and payments.
• Ensure timely and accurate payment of all invoices.
• Monitor accounts to ensure payments are up to date.

Reconciliation

• Reconcile accounts payable transactions and resolve any discrepancies.
• Maintain vendor files and documentation thoroughly and accurately.
• Perform monthly closing activities and assist in preparing monthly financial reports.

Communication

• Communicate with vendors and internal departments to resolve payment issues or discrepancies.
• Respond to inquiries from vendors and internal stakeholders regarding the status of invoices and payments.

Compliance

• Ensure compliance with company policies and procedures, as well as relevant laws and regulations.
• Assist in the implementation of new processes and procedures to improve efficiency and accuracy.

Reporting

• Generate reports related to accounts payable activity as required.
• Assist with audits and provide documentation and support as needed.

This list of responsibilities might not cover everything you'll end up doing.

Qualifications

Education and Experience

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
• Minimum of 2-3 years of experience in an accounts payable role.
• Experience with accounting software and Microsoft Office Suite, particularly Excel.

Required Skills/Abilities:

• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to handle multiple tasks and meet deadlines.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.