Accounts Payable & Administrative Support Specialist

West Fraser; Grande Prairie; Hybrid; CAD 42,000 - 54,000; Full time

Job summary

West Fraser Grande Prairie OSB is seeking an Accounts Payable / Administrative Assistant to support the Finance Team and HR/Payroll activities. The role is primarily on-site, Monday to Friday, with emphasis on accurate invoice processing and vendor relations.

Ideal candidate has at least 2 years AP experience, strong MS Office skills, detail oriented, and able to learn new software. This position offers comprehensive benefits and growth opportunities within a diverse manufacturing environment.

Qualifications

• Ideal candidate will have minimum 2 years of relevant experience in an Accounts Payable position with post-secondary education in accounting or administration
• Enhanced computer skills & solid experience with MS Office Suite, especially with Excel, Word, and Outlook, and the ability to quickly learn new software programs.
• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Engaging communication / interpersonal skills with high energy & positive outlook
• Problem-solving and analytical abilities with unwavering degree of integrity
• Self-starter approach with the initiative to learn and take ownership of various projects / initiatives

Responsibilities

• Process vendor invoices accurately and in a timely manner for goods, services, and utilities, ensuring invoice validity, three-way matching, and optimization of available purchase discounts.
• Ensure all accounts payable activities are completed in compliance with company policies, procedures, and internal controls.
• Coordinate & monitor invoice approvals through established workflow processes.
• Maintain positive & professional relationships with vendors & external stakeholders.
• Respond to & resolve vendor inquiries in a timely and customer-focused manner.
• Code accounts payable invoices and enter transactions into the purchasing and accounting software systems.
• Prepare account analyses, reports, and supporting documentation as required.
• Assist with month-end and year-end accounts payable processes and reporting requirements.
• Support continuous improvement initiatives to enhance the efficiency and effectiveness of accounts payable processes.
• Administrative Assistant functions are quite varied supporting mill-wide needs
• Tasks include, but not limited to, providing backup to payroll processing and benefit administration, maintaining office supplies, facilitating document management and being site contact to support Team Members finding solutions.

Skills

Attention to detail

Organizational skills

Time management

Communication skills

Problem solving

Self-starter

Education

Post-secondary education in accounting or administration

Tools

MS Office Suite

Excel

Word

Outlook

Job description

West Fraser Grande Prairie OSB is seeking an Accounts Payable / Administrative Assistant to support the Finance Team and HR/Payroll activities. The role is primarily on-site, Monday to Friday, with emphasis on accurate invoice processing and vendor relations.

Ideal candidate has at least 2 years AP experience, strong MS Office skills, detail oriented, and able to learn new software. This position offers comprehensive benefits and growth opportunities within a diverse manufacturing environment.